Western I ndonesia National Roads I mprovement Project 5 - 3
prepared to store all of WINRIP project information in a systematic, easily traceable, maintainable, and manageable format as outlined below with the following
systems:
a.
File Storage Server, used to stored all files of report and other document. Please
check the URL address http:storage.winrip-ibrd.com.
b.
Document Management System DMS, used to record all information of letter and
document files. The URL address of the DMS application will be at http:dms.winrip-ibrd.com. The DMS have 2 main modules below:
1. Letter Database System, used to record all information of incoming and
outgoing letter.
2. Document Library System, used to record all information of document and
report files.
Western I ndonesia National Roads I mprovement Project 6 - 1
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance
6.1.1 World Bank Missions
A World Bank supervision mission for implementation review took place on February 17, 2017 with the kick off and wrap up meetings, respectively.
6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission
Lists of the key actions monitored during the period are listed below.
No. Action
By Whom Target dates
Update Status
1. Send to the World Bank WB the contract
modification request for package 03. PMU and CTC.
Beginning of March 2017.
BPKP has issued Recommendation on
Feb 28, 2017 that additional cost could be
proposed to WB
2. Send to the WB the request for contract
modification and time extension for package 05. PMU and CTC.
June 2017. Waiting for:
- Restructuring on June 2017
- Slope design of Rock Excavation
3. Send to the WB a report on the need to change
the environmental assessment of package 05 and the situation on the protected area.
PMU and CTC. February 16, 2017.
Under process of request Izin Pinjam
Pakai Kawasan Hutan IPPKH to Ministry of
LHK
4. Send to the WB the information on the
alternative road sections, length and traffic to redo the economic analysis for package 05.
PMU and CTC. February 24, 2017.
Done
5. Inform the WB about the possibility to modify
the contract for package 06 to include the additional drainage.
PMU, CTC and DSC.
March 3, 2017. Contractor is unwilling
to do due to demobilization to other
project
6. Inform the WB about the design changes in
package 15 after the visit by the CTC team leader. PMU and CTC.
March 3, 2017. Proposal rigid pavement
under reviewed by DSC
7. WB to get back to the PMU on any additional
measure necessary with respect to the problem of the undue invoice under package 14.
WB. March 3, 2017.
Inspectorate General has conducted site
investigation
8. Inform the WB about the outcome of the
meeting between the DGH and the director of the construction company for package 12.
PMU and CTC. March 10, 2017.
Test case of 2
nd
SCM FAIL to be conducted
the 3
rd
Show Cause Meeting
9. DSC to carefully review the MC0 mutual check
drawing to make sure the solution is adequate given the deterioration of the road and inform
the WB. DSC, PMU and
CTC. First week of March
2017. Will be clarified to DSC
in Monthly Meeting 10 April 2017.
10. Submit to the WB the revised TER for the slope
stabilization, design, and management. PMU and CTC.
February 22, 2017. Done, 23 March 2017
11. Submit to the WB formally the procurement
plan. PMU and CTC.
February 20, 2017. Done
12. Send to the WB the 2
nd
DSC contract modification PMU and CTC.
July 2017. July 2017
Western I ndonesia National Roads I mprovement Project 6 - 2
No. Action
By Whom Target dates
Update Status
for price escalation. 13.
Send to the WB formally the request for NOL to CTC contract amendment No. 5.
PMU and CTC. March 3, 2017.
Done
14. Send to the WB the environmental management
and monitoring plans RKPPLs for packages 07, 12, 14, 20, and 21.
PMU and CTC. •
Packages 14 and 21: February 16,
2017. •
Packages 07, 12, and 21: End of
February, 2017. •
Done, 28 Feb 2017
• Done,
20 March 2017
15. Cary out HIVAIDS workshops.
PMUCTC DSC.
• Packages 08, 20,
and 21: March, 2017.
• Packages 16: May,
2017. •
Done •
May 2017
16. Send to the WB the final LARAP document for
package 05 signed by the relevant Government authority.
PMU and CTC. End of February,
2017. Done
March 10, 2017
17. Send to the WB the permission letter from the
Forestry Department for package 05. PMU and CTC.
May 2017 if the UKL- UPL document is still
valid. Under administration
process in Forestry Department, targeted
on June 2017
18. Send to the WB the information on the Forestry
Permit for package 05. PMU and CTC.
March 2017. Fact finding report sent
to PMU on 6 April 2017 under reviewed by
PMU to deliver to WB
19. Contract the appraisal team for package 08, 20,
and 21 to reassess the affected assets. PMU and CTC.
End of February 2017.
Done 20.
Request the additional budget necessary to carry out all LARAPs compensation payments in 2017.
PMU. Beginning of March
2017. Done
21. Submit to the WB LARAPs monitoring reports for
packages 07, 08, 12, 13, 14, 15, 20, and 21. PMU and CTC.
• Packages 13, 14,
and 20: End of February, 2017.
• Packages 08, 15,
and 21: Beginning of April, 2017.
• Package 07: Mid-
March, 2017. •
Package 12: Mid- April, 2017.
• Done
• Packages 08, 15, and
21: End of April, 2017 •
Package 07: End of April, 2017.
• Package 12: End of
April, 2017. 22.
Send to the WB the LARAP implementation report for the remedial action in package 05.
PMU and CTC. Mid-April 2017.
End of April 2017 23.
Completely follow up on the FY2015 audit findings, and send report to the WB.
PMU and CTC. February 17, 2017.
Done 24.
Submit to the WB the 2016 financial audit report. PMU and CTC.
End of June 2017. June 27, 2017
25. Submit to the WB the quarterly IFR for the period
October to September 2016. PMU.
February 24, 2017. Done
March 20, 2017
26. Submit to the WB the quarterly IFR for the period
January to March 2017. PMU.
May 15, 2017. May 15, 2017
27. Request additional counterpart funds for the
PMU. Beginning of March
2017. Done
Western I ndonesia National Roads I mprovement Project 6 - 3
No. Action
By Whom Target dates
Update Status
2017 implementation.
28. Send to the WB the TFAC response for packages
02, 05, 06, 08, 13, 15, and 17. PMUDSC
CTC. •
Package 02: March 22, 2017.
• Package 05: March
6, 2017 overdue. •
Package 06: March 6, 2017 overdue.
• Package 08: March
20, 2017. •
Package 13: February 24, 2017
overdue. •
Package 15: March 6, 2017 overdue.
• Package 17:
February 28, 2017 overdue.
• CTC has invited the
Contractor for meeting at DSC
Office on March 9- 10, 2017 but they
didn t come
• Done
March 31, 2017 •
Done March 20, 2017
• Done
March 31, 2017 •
Done March 20, 2017
• Done
March 31, 2017 •
Done March 20, 2017
29. Submit to the WB the action plan for drainage
systems and AMP for package 21. DSC.
March 10, 2017. Done
30. Send to the WB informally the draft restructuring
proposal. PMUCTCWB
. February 23, 2017.
June 2017
31. Submit regularly to the WB the quarterly
progress reports. PMU.
This activity must be carried out every
calendar quarter. This activity must be
carried out every calendar quarter.
32. Update the newsletter quarterly, including the
list of contracts, implementation progress, project related workshops, and number, typology
and status of complaints. PMU.
This activity must be carried out every
calendar quarter. This activity must be
carried out every calendar quarter.
33. Send the quarterly newsletter to the civil society
forum in each project province in hard copy or through an electronic mailing system.
PMU. This activity must be
carried out every calendar quarter.
This activity must be carried out every
calendar quarter.
Western I ndonesia National Roads I mprovement Project 6 - 4
6.1.3 Performance Indicators
Key Performance Indicators are developed and agreed between the World Bank and GOI, and will be monitored over the whole project period the changes in variables will be
calculated annually. The set indicators are describing in the project Appraisal Document PAD and the Loan Agreement between the GOI and the World Bank.
The overall progress towards achieving the PDO of increasing the effective use of selected sections of national roads along the Western Sumatra Corridor by reducing road user costs
is considered moderately satisfactory. Progress in implementation has picked up, and there has been an advance with respect to several project indicators. In addition, a project
restructuring is being processed which should bring the project largely back on track. The PMU provided an update on the achievement of the indicator targets. There has been
relatively good progress on three of the five intermediate indicators. For one of the remaining intermediate indicators on bridge improvement, progress is expected within the
next semester. The last intermediate indicator related to institutional strengthening will be cancelled in the framework of project restructuring. For the PDO indicator on AADT, CTC
carried out static traffic counts in March 2015 and confirmed that the original indicator targets are adequate. The mission refined a few indicators definitionsbaselines and
updated some indicator targets to take into account the project implementation delays. These changes will be reflected in the upcoming project restructuring.
From the baseline 2010 AADT and estimated AADT for the year 20142015, the extrapolated AADT for the year 2013 resulted to 11,254 vehicles per day or 8.8 above the
targeted 10,347 vehicles per day in 2013. Shown in Table 6.1 is the comparison between
target and actual estimated AADT.
Table 6.1 Year Targeted
AADT Estimated
Baseline 2010 7,837
FY1 2013 target 10,347
FY1 2013 actual 11,254
FY2 2014 target 11,351
FY2 2014 actual 12,696
FY3 2015 target 12,453
FY4 2016 target 13,304
FY5 2017 end target 14,214
Appendix I shows the updated WINRIP Performance Indicators.
Western I ndonesia National Roads I mprovement Project 6 - 5
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant. The main CTC activities during March 2017 are as follows:
• Preparation of Monthly Progress Reports.
• Monitoring the implementations of the ESAMP, anti-corruption action plans, complains from project
site, progress of LARAP, procurement activities and financial progress. •
Prepared and issued various letters to PMU and DSC. •
Preparing the draft of outgoing letter for PMU and PIU. •
Submitted various Reports to PMU concerning environmental, the status of LARAP implementations and Site Visit Reports of each Specialist who conducted site inspection.
• Monitored the actual construction progresses of the on-going contract packages and advised PMU
of the current situations of the sub-projects. •
Accompanying POKJA in discussions wih WB team for some discrepancies related to Technical Evaluation Report.
• Monitoring revision progress of Technical Evaluation Report was prepared by POKJA.
• Acceleration of TFAC finding follow up for Packages No. 5 and 15.
• Conducted Road Safety Audit during construction for Package No. 13.
• Assisted Technical Committee of Road Excavation Package No.5.
• Monthly Progress Meeting in DSC office Padang 9
10 March 2017. •
Team Leader of CTC and HE conducted Site visit for packages No. 5 and No. 15. •
TPM monitoring for Packages No.17, 20 and 21. •
HIV AIDS Socialization Environmental Monitoring Packages No.8, 20 and 21. •
TFAC Mission for Packages No. 14, 20 and 21.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil
Western I ndonesia National Roads I mprovement Project 6 - 6
works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation
and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting.
The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and
reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.
The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera.
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Study on Development of Slope Stabilization Design and Management
This component consists of technical assistance for analytical work of an alternative design for road segment that pass through critical environmental assets and vulnerable areas especially on slope
protection design and management.
6.3 Anti Corruption Issues
6.3.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the
Procurements process on key procurement steps including Pre-Bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This Mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism System CHS, which
includes maintaining project complaint log and filing to monitor status of follow-up of each
Western I ndonesia National Roads I mprovement Project 6 - 7
complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure
independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro-
active in resolving issues when such a matter arises. The Community Development Officer has a major role in monitoring performance and assists PMU in the set-up and follow-through of the
Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been provided necessary information in the Project Implementation Plan PIP, Project Management
Manual PMM on their website, and in the bidding documents, such as contract point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the
Bank s Fraud and Corruption Hotlines. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide
guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project
6.3.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect as is follow:
The selection and establishment of CROs for all 18 packages was finish in November 2015. One
package, that package 10 Simpang Empat - Air Balam is considered failed auction.
The activity of CROs was finish on September 2016 by the announcement of last bidding of package 16 Seblat
Ipuh in Begkulu Province The activities progress of Community Representative Observers CROs from January 2013 until
March 2017, as shown in Appendix H1. 6.3.3 Third Party Monitoring TPM
The Third Party Monitoring TPM activity during March 2017 was focus on monitoring on Third Party Monitoring activity, as follows:
On March 2
4, 2017, Monitoring on TPM activity Report of package 20 Lubuk Alung - Sicincin phase I and package 21 Lubuk Alung
Kuraitaji in West Sumatera Province.
On March 15 17, 2017, Monitoring on TPM activity Report of package 14 Painan
Kambang phase I in West Sumatera Province
On March 22
24, 2017, Monitoring on TPM activity Report of package 17 Simpang Gunung Kemala
Pugung Tampak phase I in Lampung Province The activities progress of the Third Party Monitoring TPM from January 2013 until March 2017, as
shown in Appendix H2.
Western I ndonesia National Roads I mprovement Project 6 - 8
6.3.4 Complaint Handling System CHS
The Community Development Officer with collaboration with MIS Specialist has developed a software application of Complaint Handling System CHS in integrated to website of WINRIP
http:www.winrip-ibrd.com. In the implementation of Complaint Handling System CHS essentially there are four main
components as follows:
Data Entry.
Complaint Registration.
Complaint Assessment.
Field Clarification and Analysis.
Problem Solving and taking the Decision The final draft of Complaint Handling System the framework of the complaint procedures on the
web site of WINRIP and provided ACAP inputting data in the web site has ready to be operated. However these applications still continuously to be refined by considering input from various parties.
The CHS team has been monitored and noted the public complaints via website of Sytem Informasi Pemantauan Proyek SiPP Project Monitoring Information System and WINRIP website.
The activity on Complaint Handling System during March 2017 as follows:
Complaint Handling Unit of CTC has received public complaints from Buyung Fajri Non- Government Organization JEJAK , thru email on March 5, 14, and 21, 2017, regarding the
condition of retaining wall on approach road of Air Gadang Bridge in Packages No. 02 Padang Sawah
Simpang Empat. This package has been PHO on April 14, 2016
is now
entered the maintenance period.
The Retaining wall is broken so that the potential to collapse and the approach way has happened consolidation or surfaces decrease.
Complaint Handling Unit of CTC has received public complaints from Buyung Fajri Non-
Government Organization JEJAK , thru email on March 21, 2017, regarding the
implementation of WINRIP Packages No.21 Lubuk Alung Kuraitaji.
The complaint matters for package 21 are the Contractor PT. MULTI STRUCTURE ignores the workers health and safety; the existing road deteriorates due to lack of periodic maintenance
re-condition of road; the lack of traffic management on temporary traffic signs and flag man in the working areas; and the Supervision Consultant is not performing maximum supervision
function
The Complaints Handling Mechanism System CHS Activities is shown in Appendix H3. 6.3.5. Public Disclosures Publication
Publication and disclosure is an attempt to increase transparency of information to the public, so the public can easily to access information about the project WINRIP. Some components of
publication and disclosures are as follows: a announcing the information about the project through
Western I ndonesia National Roads I mprovement Project 6 - 9
dissemination activities and provision the leaflets, b installation of the project information boards, c the provision of space project information booth, d providing important information that can
only be accessed by public with submitted an officially applications to the authorities, and e the provision of information in the website which can be accessed via the internet.
The Community Development Team has sent the CRO s activities and Third Party Monitoring TPM activities and has been up load to the website of WINRIP.
All data and report documents of the Community Development activities on Community
Representative Observers CROs for 19 packages 01, 02, 03, 04, 05, 06, 07, 08, 10, 11, 12, 13, 14, 15, 16, 17, 19, 20 and 21 has been uploaded on the website of WINRIP.
The Third Party Monitoring TPM for all of 19 packages was completed selected appointed
and all of the TPM s data has been entry uploaded to the website of WINRIP 01, 02, 03, 04, 05, 06, 07, 08, 10, 11, 12, 13, 14, 15, 16, 17, 19, 20 and 21.
Review and identify the changing of Project Management Manual PMM.
The Information Management Specialist has been updated the WINRIP website due to the
PMU request to more simple, completed the information, and easy to accesses.
During March 2017 relatively minor activity on publication and disclosure because the updating of Project Management Manual PMM modules for Revision-2 was finish.
The Works Activities for Publication Disclosure is shown in Appendix H4.
6.3.6. Action Plan for Next Months March 2017
The Activities plan for future months, in order of priority are as follows:
Conduct TPM Training for package 16 Seblat Ipuh in Bengkulu Province
The second stage of monitoring field visit by TPM for package 13 simpang Rukis
Tanjung Kemuning in West Bengkulu Province
The first stage of monitoring field visit by TPM for package 15 Sibolga
Batas Tapanuli Selatan in North Sumatera Province.
6.4 Road Safety Audit
6.4.1 Activities during This Month March 2017
The Road Safety activities of this month are: 1. Regularly Road Safety Design check at the office.
2. Road Safety Audit at Construction Stage Package 13 Sp. Rukis Tj. Kemuning
6.4.2 Current status of the project for technical field as of March 2017 The Details of Program of Road Safety Audit as of the end of March 2017 are shown in the table on
Appendix B.
Western I ndonesia National Roads I mprovement Project 6 - 10
6.5 Management Information System
An error occurred on the local network at the office of CTC-WINRIP that impact in changes in the list of IP Addresses every PC desktop including the WINRIP-Storage server. These
changes resulted in WINRIP Cloud server can not be accessed online. Then we reorganized and restore the IP Address of WINRIP-Storage server to the initial
setting. That the cloud server can be accessed back online. WINRIP cloud server can also be accessed using a smartphone with installing My Cloud
applications on Google Play Store. And start the My Cloud application with login as usual. Then the WINRIP-Storage server can be accessed online in your smartphone.
Regarding to document update, the DMS application is still online well. And upload activities into the DMS database continues as usual. Then number of files that have been uploaded to
increase rapidly. The data that has been uploaded to the DMS database until the end of
March 2017 are: 796 records of letters and 444 records of documents. 6.5.1 Building The Cloud System
1 Background
When we are on site, we often want to download a file from the local server in the office. This can be done by connecting the local server into the internet using a cloud system. Then
all of personnels can access the local server by using LAN network, and the others can access the server by using a cloud system.
2 Objectives
• Facilitate to access the local server using either a LAN network and using a cloud
system. •
Easily share files between the CTC personnels and other parties outside. •
Accelerate of updating the data between the CTC with the PMU.
3 How to connect to the WINRIP-Storage server with a cloud system
Here is how to access the WINRIP-Storage server using cloud system: 1
Connected to the internet and run browser Chrome, Firefox, IE
Western I ndonesia National Roads I mprovement Project 6 - 11
2 Type the address of CTC-WINRIP cloud.
URL: cloud.winrip-ibrd.com Username: xxxxxxxxgmail.com
Password: xxxxxxxxxxxx
3 Click the [CTC] folder
4 Select the folder of CTC personnel
5 Then click the file name to download it.
4 Security certificate error
The WINRIP-Storage cloud server running on https system with a high security level. If there is an error message to access the server, then perform the following steps:
1 Select and click the option number 3.
Accept your devices security certificate.
Western I ndonesia National Roads I mprovement Project 6 - 12
2 Click the button [Continue]
3 Click the link [ADVANCED]
4 Click the link [Proceed to winrip-
storage.device.1075507.wd2go.com unsafe]
6.5.2 DMS Statistic
Today the DMS application already stored many file of Letters and Documents. And the next days will be more files are stored in the DMS database. At the end, it is expected to store all
of files that related with WINRIP project. Below is the number of Letter files that have been stored in DMS database, updates until the
end of March 2017. This Letter statistics have sorted by Package.
M o
n th
ly P
ro g
re ss
R e
p o
rt
M a
rc h
2 1
7
W e
st e
rn I
n d
o n
e si
a N
a tio
n a
l R o
a d
s Im
p ro
v e
m e
n t
P ro
je c
t 6
- 1
3
1 2
3 4
5 6
7 P1 Krui - Biha
P2 Padang Sawah - Sp Empat P3 Manggopoh - Padang Sawah
P4 Ipuh - Bantal P5 Sp Rampa - Poriaha
P6 Pasar Pedati - Kerkap P7 Indrapura - Tapan
P8 Bts Kota Pariaman - Manggopoh P9 Rantau Tijang - Kota Agung
P10 Sp Empat - Sp Air Balam P11 Bantal - Mukomuko
P12 Kambang - Indrapura P13 Sp Rukis - Tj Kemuning
P14 Painan - Kambang P15 Sibolga - Batas Tapsel
P16 Seblat - Ipuh P17 Sp Gn Kemala - Pg Tampak
P18 Mukomuko - Bts Sumbar P19 Lais - Bintunan
P20 Lubuk Alung - Sicincin P21 Lubuk Alung - Kuraitaji
WINRIP 3
6 2
8 6
1 2
5 1
5 1
7 1
1 7
6 1
6 1
2 1
2 6
8 5
4 1
4 2
2 6
6 P
a ck
a g
e
Let ter
S ta
tis tic
So rt
e d
b y P
ac kag
e
A n
d h
e re
ar e
th e
n u
m b
e r o
f D
o cu
m e
n t fi
le s
th at
h av
e b
e e
n st
o re
d in
D M
S d at
ab a
se , u
p d
at e
s u
n til
th e
e n
d o
f M
ar ch
2 1
7 . T
h is
D o
cu m
e n
t s tat
ist ic
s h
av e
s o
rt e
d b
y D
o cu
m e
n t T
yp e
.
1 2
3 4
5 6
7 7
3 8
6 6
3 3
1 5
1 3
6 8
1 8
1 2
8
8
D o
cu men
t S ta
tis tic
So rt
e d
b y Do
cu m
e n
t T yp
e
D o
cu m
e n
t T yp
e
Western I ndonesia National Roads I mprovement Project 6 - 14
6.6 Quality Assurance
During the period March 2017 the Quality Assurance Engineer conducted site visit to package 05 and package 15 in the Sibolga, North Sumatera Provice for assistant finding
report TFAC a visit from 01
st
March until 03
rd
March 2017, condact site visit for Monthly Meeting Progress all package in the Padang, West Sumatera Province a visit from 07
th
March until 10
th
March 2017 and follow visit with TFAC World Bank to package 20, package 21 and package 14 in Padang, West Sumatera Province a visit from 20
th
March until 24
th
March 2017.
Appendix D shows the activities of the Quality Assurance Engineer during this period.
6.7 Project Risks and Mitigation Measures
6.7.1 Risks Related to Delays
Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected the procurement of
AWP-2 and AWP-3 sub-projects. The DED of several subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has then been instructed by DGH to
review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
6.7.2 Financial Risks
The following factors will be monitored during implementation of the loan project. •
Loan Amount •
Actual Tender Prices •
Price Adjustments •
Contract Amendments Additive or Deductive Variations •
Currency Fluctuation •
Current Estimated Situation No risk was detected until preparation of this report, however CTC prepared revised cost
estimates in anticipation of future cost claims to cover contract price escalations and variation orders. A revised factor from 10 has been reduced to 5 for both additional cost
components is applied on the original cost.
6.7.3 Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence of contractors shall be considered at the time of
bid evaluation and prior to the award of any contract. The quality of supervision however is influenced by the following factors:
• Ensuring that supervision staff levels are fully manned with competent, honest,
qualified and experienced personnel. •
The provision of properly equipped laboratories with properly trained operators for each package.
Package supervision comes under the responsibilities of the immediate supervision teams and the relevant DSC and the Quality Assurance Engineer from CTC.
Western I ndonesia National Roads I mprovement Project 6 - 15
6.8 Training to Support Project Implementation
Not performed for this month.
Western I ndonesia National Roads I mprovement Project 7 - 1
7 CURRENT ISSUES AND FOLLOW-UP ACTIONS
PACKAGE CURRENT ISSUES
FOLLOW-UP Actions
01 Krui - Biha Road damaged by settlement land slide in the Sta 6+300
and Sta 6+400 have not been repaired WB requires the proposal for how to repair and the design for
handling the road settlement. Discussion and determination should be made with the relevant parties whether the cost of the
design is to be dealt with the provisional sum of package 17 who is the same contractor and the nearest package because of the
KPPN fund closed due to final amendment.
02 Padang Sawah - Sp.Empat
TFAC findings was noticed on February 7, 2017 Remedial works had been instructed to the contractor.
The contractor no action. CTC invited the contractor for meeting on 9-10 Mar 2017 in the DSC Office Padang, but
the contractor was not attended. CTC invited the contractor for meeting on 10-11 April 2017 in the
DSC Office Padang.
03 Manggopoh - Padang sawah
The contract Amendment has not been made for the final quantity of the works.
WB had agreed principally for the Amendment and the Pre-Audit of BPKP for the legal aspects in term of making amendment after
TOC was agreed.
TFAC findings was noticed on February 23, 2017 Remedial works had been instructed to the contractor.
The contractor no action. CTC invited the contractor for meeting on 9-10 Mar 2017 in the DSC Office Padang, but
the contractor was not attended. CTC invited the contractor for meeting on 10-11 April 2017 in the
DSC Office Padang.
05 Simpang Rampa - Poriaha
Splitzing program for land acquisition in the provinces of Lampung, Bengkulu, and North Sumatra is still not
budgeted The PIU has requested to remind the PPK to allocate the fund for
splitzing programs especially for provinces of Lampung, Bengkulu, and North Sumatra.
The budget of LA in Fiscal year 2017 has been allocated with 5 Billion. Rupiah only for both packages no. 5 15.
The PIU has requested the PPK to increase the budget up to 11 Billion Rupiahs for both packages no.5 15.
The design of cut slope based on geotechnical PPK instructed to the contractor for submitting their proposal.
