Document Library System, used to record all information of document and
Western I ndonesia National Roads I mprovement Project 48
16 Submit the bidding document of
package 15 ICB to the Bank for NOL
PMU •
Bank comments were already incorporated. Bidding to take place on January 2015.
17 The auditing report of the 2012 and
2013 financial statements PMU and Bank
• The PMU needs to report back to the Bank on how
they have implemented the recommendations of the auditors by the end of November.
18 Submit to the Bank the revised
PMM, including the web application PMU •
The revised PMM, including the supplement with the procedures to activate component 4 of the loan
agreement, will be submitted on November 25, 2014. 19
Finalize ToR for technical and financial audit and submit proposal
to DFAT for funding DGH team
leader for EINRIP and Bank
• Comment from DGH on the TOR will be submitted in
November 21, 2014. •
DGH and EINRIP will agree on the timing of mission of TFAC consultants by November 24, 2014.
20 Make sure that adequate budgets
for LARAP implementation are allocated in 2015 for packages all
packages, especially packages 14, 16, 20, 21, 12 and 7
DGH •
Budget for LARAP from APBN needs to be supplemented in January 2015 as discussed
• A meeting between DGH, WB, Balai, and Local
Government of West Sumatera is planned to take place on November 24, 2014 to check LARAP budget
availability. Yes, available by 2015. 21
LARAPs for packages 2 Padang Sawah Simpang Empat
DGH •
Bank sent a reminder to the PMU to complete the LARAP implementation process and submit
documentary evidence •
Will be submitted on Jan. 2015. 22
LARAPs for packages 3 Manggopoh - Padang Sawah
PMU •
Bank sent a reminder to the PMU to complete LARAP implementation process and submit documentary
evidence 23
Engineering design and reviewapproval of slope protection
design completion and the nomination of the chief inspector
for package 4 DSC
• The PMU will send to the Bank a copy of these
designs for information by the end of November, 2014.
24 PMU to submit draft DED and EE of
package 7, 8, 10, and 12 PMU
• Bina Marga decided to redesign these four packages
based on hybrid standard combining old and new standards: design life of 20 years, the road width
shoulder-road-shoulder is 2-7-2 m, and the pavement thickness AC-WC-AC-BC-AC-Base is 4-6-
7.5 cm •
The PMU will send to WB the revised designs and EE on November 21, 2014.
• Bina Marga will confirm to Bank that the hybrid
standard is in line with norms and laws, and also endorsed by Bintek
25 PMU to submit draft DED and EE of
package 14, 16, 20, and 21 PMU
• The PMU will send draft DED and EE to WB on
November 30, 2014.
26 DSC additional staffs
PMU and DSC •
The TL of DSC informed the Bank team that DSC is finalizing the contract addendum 1 for additional
staff, asking for one highway inspector, one surveyor, and one laboratory technician for each work package
and, for the central office, one highway engineer, one bridge engineer, one quality engineer, one social and
environmental specialist, and one QAT operator. •
To expedite the process, the Bank team suggested that PMU and DSC to submit a request letter for some
staffs who are urgently needed e.g. bridge engineer package 2, supervision engineer, and environmental
specialist, rather than waiting for the complete addendum.
• DSC will submit the request to the PMU in the end of
November, 2014. 27
Submission of IFR PMU
• The PMU has submitted the IFR for the period July to
September on November 17, 2014. Bank has reviewed and accepted it.
28 Progress of package 1
DSCDGH •
Overall progress 16.08 -44.60 from schedule, time elapsed 54.84
Western I ndonesia National Roads I mprovement Project 49
• Field engineering has not been approved
• Contractor has submitted field engineering. According
to satker, price submitted by contractor is too high and contractor need to submit detail of the field
engineering •
Contractor will resubmit the revised field engineering on November 21, 2014 and will be approved on
November 27, 2014 •
High level management meeting between DGH and Contractors took place in Padang on December 22,
2014
29 Progress of package 2
DSCDGH •
Overall progress 33.73 -10.99 from schedule, time elapsed 48.36
• Field engineering has not been approved
• Contractor will resubmit the revised field engineering
on November 21, 2014 and will be approved on November 27, 2014
• Soil investigation for bridge foundation is not finalized
yet
30 Progress of package 3
DSCDGH •
Overall progress 24.38 -19.63 from schedule, time elapsed 48.36
• Field engineering has not been approved
• Contractor will resubmit the revised field
engineering on November 21, 2014 and will be approved on November 27, 2014
• AMP is always out of order.
• Shortage of dumptruck and manpower.
31 Progress of package 4
DSCDGH •
Overall progress 9.35 -31.53 from schedule, time elapsed 47.81
• Field engineering has not been approved
• Contractor will resubmit the revised field
engineering on November 21, 2014 and will be approved on November 27, 2014
• Construction activities are very late and
mismanagement of the Joint Operation. •
There is a plan to change the supervision engineer •
High level management meeting between DGH and Contractors took place in Padang on December 22,
2014 32
Submission of environmental management plan for packages 2
and 3 CTCDGH
• Submitted on December 19, 2014.
33 Submission of environmental
management plan for packages 1 and 4
CTCDGH •
Informally submitted to WB on January 7, 2015.
34 Status reports to be sent to the
environmental agency, which approved the environmental
documents. CTCDGH
• Submission of status reports at regular intervals as
per local law. Please copy the Bank on the submission of these reports. For Package No.4, UKLUPL
submitted to WB on November 14, 2014 and environmental permit on January 12, 2015.
35 Replacement packages for package
No. 9 Rantau Tijang Kota Agung and package No. 18 Mukomuko
Batas Sumbar Biha Bengkunat and Sibolga Sorkam
CTCDGH •
If DGH wants to try to include them in this project, design works need to start immediately since no new
bidding processes can be started after March 31, 2015 otherwise works implementation will go
beyond the closing date. However, before starting the design works under the project, DGH needs to
confirm that they will finance the works with ABPN budget in case the technical and economic evaluation
is not satisfactory or the bidding for civil works cannot start 31before March 31, 2015. In addition, DGH
needs to provide the Bank with the technical and economic evaluation for the new sections by the end
of November at the latest the Bank is available to meet at your convenience to discuss the scope of this