Western I ndonesia National Roads I mprovement Project 45
c. Create and updated content of the WINRIP official website. d. Develop and updated content of the Website Geographic Information System
WebGIS of spatial and roads information that overlay into Google Maps. e. Develop, manage and updated content of the Financial Management
Information System FMIS, the web based application to monitoring the
financial report and the physical progress report.
f. Provide and manage of the Complaint Handling System CHS, used and support
the ACAP activities to accommodate complaints from the public.
2 Data Collection and Document Upload
a. Collecting data and updating list of data catalog every month. b. Uploading documents into a file storage server.
3 Technical and Computer Troubleshooting
a. Setting up and manage cable network of local area network and internet connection.
b. Setting up and manage hardware problem of the computer, printer, copier and phone.
c. Software installation and cleaning up of computer virus.
5.3.2. Database
Incoming and Outgoing Data
Administrator Saved
Stored
Inputted File Storage
Server Shelves
Database Application
Soft File Hard Copy
Data Information
Typical Workflow of Database Management
A typical workflow in management of incoming and outgoing data is divided into 3 types of data handling, below:
1. Hardcopy, the document is stored in a rack. 2. Soft files, saved in the File Storage Server.
3. Data information, inputted in database applications. For further handling that needs to be made an integrated database management system
so that all data can be stored properly. The database system has been prepared to store all of WINRIP project information in a systematic, easily traceable, maintainable,
and manageable format as outlined below with the following systems:
a.
File Storage Server, used to stored all files of report and other document. Please
check the URL address http:storage.winrip-ibrd.com
.
Western I ndonesia National Roads I mprovement Project 46
b.
Document Management System DMS, used to record all information of letter and
document files. The URL address of the DMS application will be at http:dms.winrip-
ibrd.com . The DMS have 2 main modules below:
1. Letter Database System, used to record all information of incoming and
outgoing letter.
2. Document Library System, used to record all information of document and
report files.