Monitoring Report of the LARAP Package No.19
Western I ndonesia National Roads I mprovement Project 40
b
Publication Disclosure
c
Complaints Handling System CHS
d
Third Party Monitoring TPM
4.7.2 Community Representative Observers CRO The Community Representative Observers, who are required to observe the actual bid opening,
were appointed for WP-1 group. All of the CROs were university staff, selected in accordance with the World Bank suggestion to request assistance from local universities.
CRO is the independent observer who is not related directly or indirectly to the Contractors, Consultants, and Suppliers or not be part of the WINRIP s management, and not a member of any
political party.
CROs selection procedures: a. Review the criteria and qualifications of candidates for the CRO.
b. Director of Planning, DGH as Chairman of the Project Management Unit, delegated of the authority to the selection of the CRO to the Head of National Roads Implementation Agency
BBPJN Head of Procurement Services Unit Unit Layanan Pengadaan - ULP, hereinafter referred to as Head of Balai.
c. Head of Balai to invite CRO candidates from the local universities or colleges. d. Selection of CRO to be facilitated by Balai BBPJN Procurement Services Unit Unit Layanan
Pengadaan - ULP. e. Elected CRO and substitute CRO must attend one day training to be conducted by the PMU CTC
WINRIP. f. Head of Balai to report the result of CRO selection by attaching the Minutes of Election Meeting
and send an approval application letter of the CRO to Director of Planning DGH as the Chairman of PMU.
g. Based on the report and a written request from the Head of Balai, the Director of Planning DGH as the Chairman of PMU must sign a Letter of Agreement and the Decree of the Establishment of
CROs.
The duties and obligations of CRO are: a. CRO must be present in any procurement activity Pre-Bid Meeting, Site Visit, Bids Submission
and Opening of Bids, and Announcement of Bids Winner by invitation of the Procurement Committee, and are required to sign the attendance list
b. If the elected CRO is unable to attend on procurement activities, a Substitute CRO shall be appointed to attend these activities.
c. In discharging of duties the Substitute CRO have the same responsibilities as elected CRO. d. The CRO Substitute CRO, after attending the Procurement activities, required to make a report
of hisher activities and submit them to the PMU and copy furnished to the related Head of Balai.
CRO as the representative of the community is to be independent observers and in performing their
Western I ndonesia National Roads I mprovement Project 41
duties voluntarily and not demanding benefits of their works. In the performance of its duties, the CROs receive transportation cost from their home office to the
location of procurement meeting, and also he she also receives per diem or Out Station Allowance OSA and hotel accommodation if necessary to stay. CROs also get additional charged for their
reporting costs. The financing standards adjusted to the General Cost Standard Standar Biaya Umum issued by the Ministry of Finance.
The CRO s financing charged to the Contract for Consulting Services for Technical Assistance for Core Team Consultants CTC No: 06-20CTCTALN80431112, dated 5 November 2012.