Letter Database System, used to record all information of incoming and
Western I ndonesia National Roads I mprovement Project 48
16 Submit the bidding document of
package 15 ICB to the Bank for NOL
PMU •
Bank comments were already incorporated. Bidding to take place on January 2015.
17 The auditing report of the 2012 and
2013 financial statements PMU and Bank
• The PMU needs to report back to the Bank on how
they have implemented the recommendations of the auditors by the end of November.
18 Submit to the Bank the revised
PMM, including the web application PMU •
The revised PMM, including the supplement with the procedures to activate component 4 of the loan
agreement, will be submitted on November 25, 2014. 19
Finalize ToR for technical and financial audit and submit proposal
to DFAT for funding DGH team
leader for EINRIP and Bank
• Comment from DGH on the TOR will be submitted in
November 21, 2014. •
DGH and EINRIP will agree on the timing of mission of TFAC consultants by November 24, 2014.
20 Make sure that adequate budgets
for LARAP implementation are allocated in 2015 for packages all
packages, especially packages 14, 16, 20, 21, 12 and 7
DGH •
Budget for LARAP from APBN needs to be supplemented in January 2015 as discussed
• A meeting between DGH, WB, Balai, and Local
Government of West Sumatera is planned to take place on November 24, 2014 to check LARAP budget
availability. Yes, available by 2015. 21
LARAPs for packages 2 Padang Sawah Simpang Empat
DGH •
Bank sent a reminder to the PMU to complete the LARAP implementation process and submit
documentary evidence •
Will be submitted on Jan. 2015. 22
LARAPs for packages 3 Manggopoh - Padang Sawah
PMU •
Bank sent a reminder to the PMU to complete LARAP implementation process and submit documentary
evidence 23
Engineering design and reviewapproval of slope protection
design completion and the nomination of the chief inspector
for package 4 DSC
• The PMU will send to the Bank a copy of these
designs for information by the end of November, 2014.
24 PMU to submit draft DED and EE of
package 7, 8, 10, and 12 PMU
• Bina Marga decided to redesign these four packages
based on hybrid standard combining old and new standards: design life of 20 years, the road width
shoulder-road-shoulder is 2-7-2 m, and the pavement thickness AC-WC-AC-BC-AC-Base is 4-6-
7.5 cm •
The PMU will send to WB the revised designs and EE on November 21, 2014.
• Bina Marga will confirm to Bank that the hybrid
standard is in line with norms and laws, and also endorsed by Bintek
25 PMU to submit draft DED and EE of
package 14, 16, 20, and 21 PMU
• The PMU will send draft DED and EE to WB on
November 30, 2014.
26 DSC additional staffs
PMU and DSC •
The TL of DSC informed the Bank team that DSC is finalizing the contract addendum 1 for additional
staff, asking for one highway inspector, one surveyor, and one laboratory technician for each work package
and, for the central office, one highway engineer, one bridge engineer, one quality engineer, one social and
environmental specialist, and one QAT operator. •
To expedite the process, the Bank team suggested that PMU and DSC to submit a request letter for some
staffs who are urgently needed e.g. bridge engineer package 2, supervision engineer, and environmental
specialist, rather than waiting for the complete addendum.
• DSC will submit the request to the PMU in the end of
November, 2014. 27
Submission of IFR PMU
• The PMU has submitted the IFR for the period July to
September on November 17, 2014. Bank has reviewed and accepted it.
28 Progress of package 1
DSCDGH •
Overall progress 16.08 -44.60 from schedule, time elapsed 54.84