Letter Database System, used to record all information of incoming and

Western I ndonesia National Roads I mprovement Project 48 16 Submit the bidding document of package 15 ICB to the Bank for NOL PMU • Bank comments were already incorporated. Bidding to take place on January 2015. 17 The auditing report of the 2012 and 2013 financial statements PMU and Bank • The PMU needs to report back to the Bank on how they have implemented the recommendations of the auditors by the end of November. 18 Submit to the Bank the revised PMM, including the web application PMU • The revised PMM, including the supplement with the procedures to activate component 4 of the loan agreement, will be submitted on November 25, 2014. 19 Finalize ToR for technical and financial audit and submit proposal to DFAT for funding DGH team leader for EINRIP and Bank • Comment from DGH on the TOR will be submitted in November 21, 2014. • DGH and EINRIP will agree on the timing of mission of TFAC consultants by November 24, 2014. 20 Make sure that adequate budgets for LARAP implementation are allocated in 2015 for packages all packages, especially packages 14, 16, 20, 21, 12 and 7 DGH • Budget for LARAP from APBN needs to be supplemented in January 2015 as discussed • A meeting between DGH, WB, Balai, and Local Government of West Sumatera is planned to take place on November 24, 2014 to check LARAP budget availability. Yes, available by 2015. 21 LARAPs for packages 2 Padang Sawah Simpang Empat DGH • Bank sent a reminder to the PMU to complete the LARAP implementation process and submit documentary evidence • Will be submitted on Jan. 2015. 22 LARAPs for packages 3 Manggopoh - Padang Sawah PMU • Bank sent a reminder to the PMU to complete LARAP implementation process and submit documentary evidence 23 Engineering design and reviewapproval of slope protection design completion and the nomination of the chief inspector for package 4 DSC • The PMU will send to the Bank a copy of these designs for information by the end of November, 2014. 24 PMU to submit draft DED and EE of package 7, 8, 10, and 12 PMU • Bina Marga decided to redesign these four packages based on hybrid standard combining old and new standards: design life of 20 years, the road width shoulder-road-shoulder is 2-7-2 m, and the pavement thickness AC-WC-AC-BC-AC-Base is 4-6- 7.5 cm • The PMU will send to WB the revised designs and EE on November 21, 2014. • Bina Marga will confirm to Bank that the hybrid standard is in line with norms and laws, and also endorsed by Bintek 25 PMU to submit draft DED and EE of package 14, 16, 20, and 21 PMU • The PMU will send draft DED and EE to WB on November 30, 2014. 26 DSC additional staffs PMU and DSC • The TL of DSC informed the Bank team that DSC is finalizing the contract addendum 1 for additional staff, asking for one highway inspector, one surveyor, and one laboratory technician for each work package and, for the central office, one highway engineer, one bridge engineer, one quality engineer, one social and environmental specialist, and one QAT operator. • To expedite the process, the Bank team suggested that PMU and DSC to submit a request letter for some staffs who are urgently needed e.g. bridge engineer package 2, supervision engineer, and environmental specialist, rather than waiting for the complete addendum. • DSC will submit the request to the PMU in the end of November, 2014. 27 Submission of IFR PMU • The PMU has submitted the IFR for the period July to September on November 17, 2014. Bank has reviewed and accepted it. 28 Progress of package 1 DSCDGH • Overall progress 16.08 -44.60 from schedule, time elapsed 54.84