Monthly Progress Report January 2014
Western I ndonesia National Roads I mprovement Project 44
Sending the official letter from the Director of Planning as Chairman of PMU to Head of
BBPJN II III, about the Selection of TPM + TOR and Guidelines Document
Help the PMU on formulating the TPM Evaluation Team.
Socialization of the TPM selection for AWP-1 packages.
Implementation of selection of the TPM for AWP-1 packages by TPM Evaluation Team
Delivery of the Training for elected TPM.
Approval process of elected TPM
Signing of TPM contracts and mobilization of TPM.
During of January, 2014 the TPM activity were as follow:
Completing the ToR and Guidelines of TPM selection, and TPM Training Materials.
Preparation of the official letter from the Director of Planning as Chairman of PMU to Head of BBPJN II III, about the Selection of TPM, and has been sent on January 24,
2014.
Preparation of the official letter from the Director of Planning as Chairman of PMU to
University of Lampung UNILA and to University of Bandar Lampung UBL, about information of the Selection of TPM for Package 01: Krui - Biha, and has been sent on
January 24, 2014.
Preparation of the official letter from the Director of Planning as Chairman of PMU to
the Politeknik Negeri Padang POLTEKNEG Padang and to the University of Bung Hatta Padang UBH Padang, about information of the Selection of TPM for Package
02: Padang Sawah – Simpang Empat and package 03: Manggopoh – Padang Sawah, and has been sent on January 29, 2014.
Preparation of the information letter about selection of TPM from Official in Charge
Ketua Pelaksana Harian of PMU to the SatkerPPK of package 01: Krui – Biha Lampung Province, SatkerPPK of package 02: Padang Sawah – Simpang Empat
and package 03: Manggopoh – Padang Sawah West Sumatera Province, SatkerPPK of package 04: Ipuh – Bantal Bengkulu Province, that has been sent on
January 13, 2014.
Preparation of the invitation letter on socialisation of the selection of TPM for Package
01: Krui – Biha, to the University of Lampung UNILA and to the University of Bandar Lampung UBL, and the actual condition is waiting for signing by Official in Charge
Ketua Pelaksana Harian of PMU.
Preparation of the invitation letter on socialisation of the selection of TPM for Package
02: Padang Sawah – Simpang Empat and package 03: Manggopoh – Padang Sawah, to the Politeknik Negeri Padang POLTEKNEG Padang and to the University of Bung
Hatta Padang UBH Padang, and the actual condition is waiting for signing by Official in Charge Ketua Pelaksana Harian of PMU.
Monthly Progress Report January 2014
Western I ndonesia National Roads I mprovement Project 45
The Progress of selected of Third Party Monitoring TPM Activities up to April 2013 and works plan is shown in Appendix F2.
6.4.4 Complaint Handling System CHS
The implementation of these activities will collaborate with MIS Specialistto develop the system to the WINRIP website. The web is being developing by MIS Specialist. These
activities will be done about the end of the year 2013 until the beginning of year 2014.
Establishment of Management of a Complaints Handling Mechanism System CHS which includes several components that needs to be prepared in connection with the management
of CHS as follows:
•
Formation of the Complaints Handling Unit CHU.
•
Preparation of Complaints Register and the complaints address.
•
Preparation of Complaint Handling Procedure.
•
The completion of the Initial investigation of a complaint Procedure, and the procedure for the investigation of Complaints, as well as the conclusion of
investigation.
•
The establishment of the Complaint Handling Commission Executing Agency.
•
Preparation of the device for Executing Agency.
•
The development of a code of conduct and actions for Implementing Institutions Implementing Agency Bidders, Suppliers, contractors and Consultants.
Support the PMU in the Management and Monitoring of the implementation policy in
handling public complaints
In the implementation of Complaint Handling System CHS essentially there are four main components as follows:
•
Data Entry.
•
Complaint Registration.
•
Complaint Assessment.
•
Field Investigation and Analysis.
•
Problem Solving and taking the Decision The activities of Complaint Handling System CHS during January, 2014 was in
collaborationwith the Management Information System Specialist in developing the framework of a complaint procedures on the web site of WINRIP and provided ACAP
inputting data in the web site. In a further development the discussion will be carried out
Monthly Progress Report January 2014
Western I ndonesia National Roads I mprovement Project 46
continuously until the web is ready to operate. The finishing target is on the middle of February 2014, and the actual condition at the end january, 2014 is about 75.
The Works Plan Activities for CHS is shown in Annex F3.
6.4.5. Publication Disclosure
Activities for Public Disclosures and Transparencies will be done in lines on the training of Project Management Manual PMM and Financial Monitoring Report FMR or other
relevant trainings. And inputting the data or upload the articles will be done to the website of WINRIP. The web site itself, under developing by Management Information System
Specialist and targeted to completing on February 2014.
Progress of publication disclosure and transparency activities partly been done through training, as has been reported in section 6.3 above.
The Works Plan Activities for Publication Disclosure is shownin Annex F4.
6.5 Road Safety Audit
Since the Senior Road Safety Audit Engineer has been mobilized on 1
st
May 2013, technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safety has been
implemented, and then Comment and Recommendation for the DED which were prepared and completed respectively by P2JN or DSC, have been made in response to
recommendation of the links for betterment and their implementation under Annual Works ProgramsAWP-2,3, and consists of Quality Assurance Road Safety Audit of Technical
Assistance for National Highway through site visiting, review of prepared drawing report, had an official meeting with stakeholder which is for Full design review and technical
advisory.
The CTC shall compile all the road safety recommendation in the road safety audit reports which shall be part of the technical reports.
Project performance of road safety audit is as following component. •
All activities which have undertaken during this month. -
Post Review, Site Visiting and Full Design Review for the DEDDetailed Engineering Design which is prepared by P2JN and BINTEK.
- Presentation meeting with the P2JN, PPK, BINTEK officials.
- Technical Review and Road Safety Review Report for 7 Packages to Full-Review
and Technical Assistance. -
Technical Advisory for the DED which is 10 Packages prepared by DSC. •
Current status of the project for technical field as of the end of this month.
