General Overview Management Information System

Monthly Progress Report January 2014 Western I ndonesia National Roads I mprovement Project 33 a. Develop and manage a database system to store soft copy documents into a file storage server. b. Establish a Document Management System DMS to provide: • Letter Database System, used to record all information of incoming and outgoing letter. • Document Library System, used to record all information of hard copy documents then store it into libraryshelves. c. Create and maintain a WINRIP official website. d. Develop and update a Geographic Information System GIS of spatial and roads information that overlay into Google Maps. e. Develop and manage a Financial Management Information System FMIS, the web based application to monitoring financial progress. f. Develop and manage a Progress Monitoring System PMS, the web based application to monitoring physical progress. g. Provide a Complaint Handling System CHS, used and support the ACAP activities to accommodatecomplaints from the publicviasmsgateway, email and website. 2 Data Collection and Document Upload a. Collecting data and updating list of data catalog every month. b. Uploading documents into afilestorageserver. 3 Technical and Computer Troubleshooting a. Setting up and manage cablenetwork of local area network and internet connection. b. Setting up and manage hardware problem of the computer, printer, copier and phone. c. Software installation and cleaning up of computer virus.

5.3.2. Database

Monthly Progress Report January 2014 Western I ndonesia National Roads I mprovement Project 34 A typicalworkflowin management ofincoming and outgoingdatais divided into 3 types of data handling, below: 1. Hardcopy, the documentis storedin a rack. 2. Softfiles, saved in theFileStorageServer. 3. Data information, inputted in database applications. For further handling thatneeds tobe madeanintegrated databasemanagementsystemso thatalldata can bestored properly. The database system has been prepared to store all of WINRIP project information in a systematic, easily traceable, maintainable, and manageable format as outlined below with the following systems: a. File Storage Server, used to stored all files of reports and other documents. b. Letter Database System, used to record all information of incoming and outgoing letter.