Monthly Progress Report January 2015
Western Indonesia National Roads Improvement Project 66
Here is the results of the migration process of server.
NO. MIGRATION
RESULTS
1 Control panel
Has been upgraded 2
Web server Has been upgraded
3 Database server
Has been upgraded 4
Capacity Increased to 50 GB
5 RAM
Increased to 16 GB 6
IP address Changed to http:103.229.72.181
6.8 Quality Assurance
In January no site visit journey undertaken by Quality Assurance Engineer, problems that occur in the field are reported based on reports received from SEfield team which
are to be solved as soon as possible.
Package No. 1 : Biha – Krui
Cash flour of contractor is inadequate Contract of still have no permit to setup the base camp and missing license from quarry still
not issued yet by the local government. Package No. 2 : Padang Sawah
– Simpang Empat Production or delivery of RCPs and construction of reinforced concrete U – ditches are too
late. Production of aggregates for road widening and granular pavement has been stopped due to
uarry’s UKLUPL is ot yet appro ed. Asphalt mixing plant often out of order.
Constructions of Air Gadang Bridge have not yet started. Package No. 3 : Manggopoh
– Padang Sawah Asphalt mixing plant often out of order.
Inadequate number of unit of dump truck Package No. 4 : Ipuh
– Bantal Huge negative slippage
Mismanagement between lead contractor and the joint operation partner.
Activities of the Quality Assurance Engineer are shown in Appendix D.
6.9 Project Risks and Mitigation Measures
6.9.1 Risks Related to Delays
Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected to the procurement of
AWP-2 and AWP-3 sub-projects. As discussed previously above, the DED of several subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC
Monthly Progress Report January 2015
Western Indonesia National Roads Improvement Project 67
has then been instructed by DGH to review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
6.9.2 Financial Risks
The following factors will be monitored during implementation of the loan project. Loan Amount
Actual Tender Prices Price Adjustment
Currency Fluctuation Current Estimated Situation
No risk was detected until preparation of this report, however CTC prepared revised cost estimates in anticipation of future cost claims to cover contract price escalations and
variation orders. A revised factor from 10 have been reduced to 5 for both additional cost components is applied on the original cost.
6.9.3 Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence or otherwise of contractors shall be considered
at the time of bid evaluation and prior to the award of any contract. The quality of supervision however is influenced by the following factors:
Ensuring that supervision staff levels are fully manned with competent, honest, qualified and experienced personnel.
The provision of properly equipped laboratories with properly trained operators for each package.
Package supervision comes under the responsibilities of the immediate supervision teams and the relevant DSC but the Quality Assurance Engineer from CTC.
Until now, the performance have not been reported by the Quality Assurance Engineer from CTC, because the quality assurance no information from DSC.
Monthly Progress Report January 2015
Western Indonesia National Roads Improvement Project 68
7 ISSUES and RECOMMENDATIONS
7.1 Current Situation
The main issues during this month of January 2015 are as follows: a The slow progress of procurement proceedings.
b Provisions for additional funds to cover claims for contract escalations and expected variation orders.
c The official approval of the Revised Project Management Manual PMM. d The big negative slippage behind schedule of three 3 on-going construction sub-
projects. e Finalization of documentations document by POKJA for the award and contract signing of
agreement between Government of Indonesia and the winner bidder for Package No.5 Sp. Rampa
– Poriaha. f Delayed land acquisition and compensation payments of Project Affected People PAP in
two 2 sub-projects. There are 2,564 affected people in Package 13 Sp. Rukis
– Tj.Kemuning and in Package 17 Sp. Gunung Kemala – Pugung Tampak 1,885 persons are affected. These two 2 sub-projects have already been tendered with
signing of the contract. g Delayed action in processing the justification of the Field Engineering Survey result for
the four 4 on-going construction packages Packages 1, 2, 3 and 4
7.2 Actions Required
a The main cause of the delay in procurement is attributed to the flow of communication between POKJA, PMU, CTC and the World Bank in finalizing the procurement
documents. To i i ize or totally eli i ate the delays i securi g Ba k’s co curre ce
and issuance of No Objection Letter NOL, special meeting shall be held regularly among all concerned to discuss each comments and suggestions which are to be incorporated in
any documents prior to formally submitting to the Bank. b As the budgets for the price escalation and expected variation orders were not included
in the original cost estimates, PMU shall discuss this matter with the higher authorities to request fund allocation or request the World Bank that the funds to cover the additional
cost will be charged against the unallocated funds of the original loan amount. c As there are now four 4 on-going civil works contract packages under construction and
sooner another four 4 civil works contracts will be implemented, the Revised Project Management Manual PMM shall be formally approved. Although the Revised PMM has
been already disseminated to all concerned parties, official approval is needed prior to furnishing copy to the World Bank.
d Three 3 of the four 4 on-going construction packages were on critical stage due to big negative slippages. To be on schedule or reduce the negative slippage to a manageable
level, Design Supervision Consultant DSC shall initiate and schedule a high level meeting to e atte ded y o other tha the Co tractor’s pri cipal a d other co cer ed
authorities.
In the middle of December 2014, a high level management meeting attended by high officials of DGH and top management of the Contractors was held in Padang to discuss
