Western Indonesia National Roads Improvement Project 50
Prospective participants were identified and listed; Invitation letters were sent; some participants were confirmed;
Training materials were checked and updated.
b Preparing the implementation of RKPPL Training to be carried out in Bengkulu on 4 – 5
March 2015, for packages: 05, 11, 13, and 17: preparing the venue, identifying the participants, preparing letter of invitation, checking and reduplicating the training
materials. c Preparing Summary of Workshops and Trainings
– WINRIP from 2012 to 2014 for appendix of the fourth Quarterly Progress Report, as attached.
6.3.3 Progress
The World Bank comments on the Draft Revision I of the PMM was received, based on which further finishing of the PMM document can be done.
The implementation of IFR Training for packages 05, 11, 13, and 17 has already been prepared to be delivered in Bengkulu on 11
– 12 February 2015.
6.3.4 Activities Plan for next month February 2015 Continuing to assist PMU in further finishing the Draft Revision I of the PMM, based on
the World Bank comments and suggestions.
Carrying out the Interim Financial Report IFR Training in Bengkulu on 11-12 February
2015. . Preparing the implementation of the RKPPL Training in Bengkulu on 4
– 5 March 2015, and implementation of PMM Socialization Training for contractors and Consultants possibly in the last
week of March. 2015.
Western Indonesia National Roads Improvement Project 51
Su m m ar y o f W o r ksh op s an d Tr ain in gs – WINRIP
2012 – 2014
No. Activities
Location Date
Number of Attendances Remarks
Target Real.
1. Procurement Training for Procurement
Working Group Procurement Committee Bandung
1-2 Nov,2012 44
36 82
Conducted before the CTC was mobilized
2. Workshop on Bid Documents Evaluation
Jakarta 27 Feb.- 1 Mar
2013 46
33 72
3 Workshop on World Bank Procurement
Guidelines for WINRIP Tj. Pandan
Belitung 24 -25 Apr.
2013 47
39 83
4. Workshop for Project Management
Manual PMM Updating Jakarta
18 -19 Mar.2014
47 38
81
5 RKPPL Training - 1 First Training on
Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RKPPL
or Environmental Management and
Monitoring Work Plan Lampung 5-6 June 2014
10 13
130 Mainly addressed to the
Contractors Supervision Consultants of Package
01: Krui - Biha 6
TPM Training – 1 First Training on Third
Party Monitoring Lampung 5-6 June 2014
10 13
130 Mainly addressed to the
TPM team members of Package 01: Krui-Biha
7 Workshop for Project Management
Manual Finalization of Updating Bogor
12 -14 June 2014
45 33
73
8 RKPPL Training - 2 Second Training on
Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RKPPL
or Environmental Management and
Monitoring Work Plan Padang
18 -19 June 2014
18 25
138,9 Mainly addressed to the
Contractors Supervision Consultants of Packages 02
Pd. Sawah – Sp. Empat and
03: Mnggopoh – Pd. Sawah
9 TPM Training
– 2 Second Training on Third Party Monitoring
Padang 18-19 June
2014 18
25 138,9
Mainly addressed to the TPM team members of
Packages 02 : Pd. Sawah –
Sp. Empat and 03: Mnggopoh
– Pd. Sawah
10 RKPPL Training - 3 Third Training on
Rencana Kerja Pengelolaan dan Pe a taua Li gku ga ” RKPPL or
Environmental Management and Monitoring Work Plan
Bengkulu 7-8 July 2014
10 11
110 Mainly addressed to the
Contractors Supervision Consultants of Packages
04: Ipuh - Bantal 11
TPM Training – 3 Third Training on Third
Party Monitoring Bengkulu
7-8 July 2014 10
11 110
Mainly addressed to the TPM team members of
Package 04: Ipuh - Bantal
12 Workshop for Socialization of Updated
Draft of Project Management Manual PMM
Padang 10 -11 Sep.
2014 94
81 86
13 IFR Training
– 1 First Training on Interim un-audited Financial Report
Padang 26-27 Nov.
2014 24
20 83
For packages covered in WP-1: packages 01, 02,
03 and 04; and related Satkers and PPKs.
Total : 423
378 89
Western Indonesia National Roads Improvement Project 52
6.4 Anti ‐Corruption Issues
6.4.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implementation of Anti-Corruption Measures and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids
submission and bids opening, and the announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions, and will sign the
attendance list for the procurementselection process. Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor status of follow-up of each complaint.
This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure
independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro-
active in resolving issues when such a matter arises. The Community Development specialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the
Complaints Handling Unit CHU for the ACAP related incidents Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide
necessary information in the Project Implementation Plan PIP, Project Management manual PMM on their website, and in the bidding documents, such as contact point for complaint mail
and e- ail address, pho e, fa , te t essage . The co tact ill also i clude the Ba k’s Fraud a d
Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure
of information related to the project. MPW official website will display critical information on
WINRIP to enhance both internal and external monitoring of the project 6.4.2
Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs, was adjusted and supported the progress of procurement activities.
Western Indonesia National Roads Improvement Project 53
The activity on the Community Representative Observers CROs during January 2015
are as follows:
1. On January 26, 2015, Ir. M. Koster Silaen, MT as the substitute CRO of Package 15: Sibolga
–
Batas Tapanuli Selatan attended the Pre-Bid Meeting, because the main CRO Ms. Ernie Shinta Y. Sitanggang, ST, MT, could not attend.
The activities progress of Community Representative Observers CROs from January 2013 until January 2015
, as shown in Appendix H1. 6.4.3 Third Party Monitoring TPM
The Third Party Monitoring, activities during January 2015
was focus on the subject as follow: 1. The Socialization and explanation of TPM Selection for package 05 Simpang Rampa
– Poriaha and package 15 Sibolga
– Batas Tapanuli Selatan, has been conducted on Wednesday, January 28, 2015 to the Lectures of Sivil Engineering Department of Technical Faculty of Graha
Nusantara University in Padangsidempuan North Sumatera. This same activity was also carried out to the Sivil Engineering Department of Technical Faculty of North Sumatera University,
located in the office of SatkerPIU PJN Region II North Sumatera, Jl. Busi Dalam No. 7 Medan on January 30, 2015.
The Technical Faculty of North Sumatera University have no interest to be the TPM because it is no honor for TPM activity, and Sivil Engineering Department of Technical Faculty of Graha
Nusantara University Padangsidempuan was interested but they are need to learn it first. 2. The Employment Agreement or Memorandum of Understanding between TPM with the CTC
WINRIP PT. Perentjana Djaja has been signed by the TPM Packages 01, 02, 03 and 04 on December 2014, until now still waiting for signing by Director of PT. Perntjana Djaja.
The Progress of Third Party Monitoring TPM Activities from April 2013 up to January
2015 and the
works plan is shown in Appendix H2. 6.4.4
Complaint Handling System CHS
The Community Development Officer with collaboration with MIS Specialist has developed a
software application of Complaint Handling System CHS in integrated to website of WINRIP http:www.winrip-ibrd.com.
In the implementation of Complaint Handling System CHS essentially there are four main components as follows:
Data Entry.
Complaint Registration.
Complaint Assessment.
Field Clarification and Analysis.
Problem Solving and taking the Decision The final draft of Complaint Handling System the framework of the complaint procedures on the
web site of WINRIP and provided ACAP inputting data in the web site has ready to be operated.
Western Indonesia National Roads Improvement Project 54
However these applications still continue to be refined by considering input from various parties. The CHS team has been monitored and noted the public complaints via SiPP website and WINRIP
website, but until now have no complaint about the WINRIP programs. As the result of several meeting, there were many sources of delay, but there were no parties
submitted their complaint on CHS line. CHS team gathered several information regarding to the problem of the project site field, still like a
month ago, namely: 1. Package 01: Krui
– Biha
-
Contractor disposed their responsibility to the Supplier regarding to the provision of the material. The Contractor took the material from the Quarry without any license from
Environment AgencyBadan Lingkungan Hidup BLH in Kabupaten, thus the Local Government stopped the mining.
-
One of the alternative solutions to solving the problem is the contractor must take the material from elsewhere, for example from Banten, with delivery by boat.
2. Package 02 Padang Sawah – Simpang Empat,
-
There were many distractions from Non-Government Organization NGO that would like to take profit from the project
3. Package 03 Manggopoh - Padang Sawah
-
There Asphalt Mixing Plant AMP is often damaged so that the Contractor cannot work optimally.
4. Package 04 : Ipuh – Bantal
-
There was a conflict between internal Contractors PT. Waskita Karya and PT. DMT, Joint Operatio so they di ided their project’s site a d orked out i di idually.
-
The last update is the PT. Waskita Karya has a significant progress of their works. The CHS Activities is shown in Annex H3.
6.4.5. PublicationDisclosures
Publication and disclosure is an attempt to increase transparency of information to the public, so the public can easily to access information about the project WINRIP. Some components of
publication and disclosures are as follows: a announcing the information about the project through dissemination activities and provision the leaflets, b installation of the project information boards,
c the provision of space project information booth, d providing important information that can only be accessed by public with submitted an officially applications to the authorities, and e the
provision of information in the website which can be accessed via the internet. The Public Disclosures and Transparencies activity point a announcing the information about the
project through dissemination activities and provision the leaflets is responsible by PPK. This action is very impotent for give the information about how the public can access the project information
