Western Indonesia National Roads Improvement Project 47
6.1.3 Performance Indicators
GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the project’s perfor a ce i achie i g its stated de elop e t objectives. These KPIs are provided in
the World Ba k’s Project Appraisal Docu e t PAD , together ith aseli e data a d targets.
The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the
initial Project Implementation Schedule as shown in Appendix I.
The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
Actual traffic cou ts shall e co ducted usi g the Mo ile O ser er Method for determination of AADT data which is to be used in updating the target and actual AADTs.
As agreed during the recently concluded Mid-Term Review Meeting, it was agreed that CTC will carry out so e ra do checks to erify if DGH’s AADT data is correct and use a simple regression
analysis to compare it with the data from the mobile survey.
The random survey will be performed in six 6 sub-projects, Packages 1, 3, 6, 15, 19 and 20 which will be conducted in early February 2015.
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting,
information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption
action plan, support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant. The main CTC activities during January 2015 are as follows:
Continue assistance to PMU as and when required. Prepare and submit Monthly Progress Report for December 2014, 4
th
Quarter Report of Year 2014 and Mid-Term Report covering the 2
nd
Semester of 2014. Monitoring LARAP implementation of various Packages.
Monitoring of implementation of environmental mitigation measures. Monitoring of financial status and disbursements.
Attended Mid-Term Review Meetings. Prepared issued letters to PMU and DSC.
Western Indonesia National Roads Improvement Project 48
Assisted Procurement Committe POKJA in preparing Bid Evaluation Reports BER. Attended general coordination meetings concerning progress and problems of procurement.
Attended various meetings with PMU, TLKJ and World Bank. Assisted in the selection of CRO and TPM.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil orks a d super isio of all ci il orks. They ill ha e the role of E gi eer’ u der a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social
monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying
whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system
covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional
Office Balai II, and will be based in Padang, West Sumatera. DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The
negotiation result and draft contract have been sent to WB on 25 March 2013 for review and approval. The Bank issued no objection letter on the negotiation results and draft contract with
letter dated 19 April 2013.
6.2.3 Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning,
risk mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas.
It is planned so far that there will be only one 1 consultant services for Capacity Building of Disaster Risks Reduction as the two 2 other services are to be deleted.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month December 2015 summarized below:
Continuing to assist PMU in preparing and conducting PMM Training for Contractors
and Consultants.
Preparation and Carrying out the next Financial Management and Reporting IFR
training in February 2015 prospective participants, venue, training materials, correspondences, etc. .
Western Indonesia National Roads Improvement Project 49
Preparation of other training programs procurement training, environmental and
social training, implementation of PMM training urgently needed in line with the physical progress of the project.
The work during this reporting month was then focused on the following activities:
6.3.1 Continuing to socialize the socialization of the PMM
Preparing a Proposal for PMM Socialization Training for Contractors and Consultants prior to their mobilization. This training aims to improve the comprehension of the
Contractors and Consultants staffs who have to obey the provisionsrequirements included in the PMM, so that the project implementation will be going along smoothly.
The target group of the proposed training are mainly the Contractors and Consultants staff prior to their mobilization to packages of AWP-2 and AWP-3 which are in the
phase of signing the contract, and the related PPK. The first training will invite 28 participants from packages: 05, 11, 13, and 17, as shown in the following table.
Prospective Participants Targeted for the PMM Socialization Training for Contractors Consultants
Notes:
Three 3 prospective participa ts targeted for each Co tractor Co sulta t. It’s expected that
they can send 3 persons each, or at least 2 persons, to achieve + 75 of the target.
The PPK related to the packages who had not attended the Socialization of PMM in
Padang last September will also invite to attend this training.
The first training was proposed to be conducted in the last week of January 2015 for packages: 05, 11l, 13, and 17. However, it should be postponed, possibly to last week
of March, because of awaiting for the World Bank comments or approval on the Draft Revision of the PMM.
The World Bank comments on the Draft Revision I of PMM received on 29 January 2015. Some corrections and updating will be needed to be done soon.
6.3.2 Annual Training Program
a Preparing the implementation of IFR Training to be carried out in Bengkulu on 11 –12
February 2015, for packages 05, 11, 13, and 17: The venue made available;
Phase Class
Package No.
N a m e o f P a c k a g e P r o v i n c e
Number of Participants Invited Contractor Consultant
Bina Marga
Total
I
5 Simpang Rampa - Poriaha
Sumatera Utr 3
3 1
7 11
Bantal – Mukomuko
Bengkulu 3
3 1
7 13
Rukis – Tj. Kemuning
Bengkulu 3
3 1
7 17
Gunung Kemala – Pg. Tampak Lampung
3 3
1 7
Total : 12
12 4
28
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