Western I ndonesia National Roads I mprovement Project 6 - 3
No. Action
By Whom Status and Target dates
34. Provide comments to the draft terms of reference for the Technical Audits
PMU •
End of January 2015 35. Send to the Bank a request for modification of the
contract with CTC PMU
• January 30, 2015
36. Carry out some random checks to verify if DGH s AADT
data is correct and use a simple regression analysis to compare it with the data from the mobile survey
CTC •
April 15, 2015 37. Regularly submit the quarterly progress reports to the
Bank PMU
• Each calendar
quarter 38. Send a draft of the restructuring request to the Bank
PMU •
End of February 2015
6.1.3 Performance Indicators GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the
project s performance in achieving its stated development objectives. These KPIs are provided in the World Bank s Project Appraisal Document PAD, together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the initial Project Implementation Schedule as shown in Appendix I.
The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
Actual traffic counts shall be conducted using the Mobile Observer Method for determination of AADT data which is to be used in updating the target and actual AADTs.
As agreed during the recently concluded Mid-Term Review Meeting, it was agreed that CTC will carry out some random checks to verify if DGH s AADT data is correct and use a simple regression analysis
to compare it with the data from the mobile survey.
The random survey will be performed in six 6 sub-projects, Packages 1, 3, 6, 15, 19 and 20 which will be conducted in early February 2015.
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH
Western I ndonesia National Roads I mprovement Project 6 - 4
and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon Permata Engineering Consultant.
The main CTC activities during February 2015 are as follows:
• Assited POKJA Medan BALAI I in preparations of draft letters for bid validity for Package No. 5
• Asisted POKJA Medan Balai I in preparations of draft Addendum No. 1 for Package 15.
• Assisted POKJA Medan Balai I in preparation of responses to bidders queries on the Bid
Documents for Package 15. •
Recommended to PMU a payment scheme to attain substantial length of cleared ROWS for P13 and P17 in order to convince ad request WB to interpose no objection to a sectional or partial
turn over of the cleared street to contractor to start the works.
• Conducted traffic count surveys to carryout random checks to verify if DGH s AADT data is
correct and use simple regression analysis to compare it with the data from the mobile survey. •
CTC Proc. Team attended opening of bids Package 15 in Medan •
CTC Training Team conducted and delivered Interim Financial Report IFR Training in Bengkulu.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting.
The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and
reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.
The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera.
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk
mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas.
It is planned so far that there will be only one 1 consultant services for Capacity Building of Disaster
Western I ndonesia National Roads I mprovement Project 6 - 5
Risks Reduction as the two 2 other services are to be deleted.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month January 2015 summarized below:
• Continuing to assist PMU in further finishing the Draft Revision I of the PMM, based on
the World Bank comments and suggestions.. •
Carrying out the Interim Financial Report IFR Training in Bengkulu on 11-12 February 2015.
• Preparing the implementation of the RKPPL Training in Bengkulu on 4 5 March 2015,
and implementation of PMM Socialization Training for contractors and Consultants possibly in the last week of March. 2015.
The work during this reporting month was then focused on the following activities:
6.3.1 Continuing to prepare the socialization of PMM
Preparing the implementation of Proposed PMM Socialization Training for Contractors and Consultants prior to their mobilization.
The first training was actually proposed to be conducted in the last week of January 2015. However, it should be postponed, because of awaiting for the World Bank comments or
approval on the Draft Revision I of the PMM which then received on 29 January 2015. Some corrections and updating of the Draft Revision I of the PMM have been done based on
the World Bank comments. The target group of the proposed training are mainly the Contractors and Consultants
staff prior to their mobilization to packages of AWP-2 and AWP-3, and the related PPK. The first training will invite 28 participants from packages: 05, 11, 13, and 17, as shown
in the following table. Prospective Participants Targeted for the PMM Socialization Training
for Contractors Consultants
Notes: Three 3 prospective participants targeted for each Contractor Consultant. It s expected that
they can send 3 persons each, or at least 2 persons, to achieve + 75 of the target.
The
PPK related to the packages who had not attended the Socialization of PMM in
Padang last September will also invite to attend this training. Phase
Class Packag
e No. N a m e o f P a c k a g e
P r o v i n c e Number of Participants Invited
Contract or
Consulta nt
Bina Marga
Total
I
5
Simpang Rampa - Poriaha Sumatera Utr
3 3
1 7
11
Bantal Mukomuko Bengkulu
3 3
1 7
13
Rukis Tj. Kemuning Bengkulu
3 3
1 7
17
Gunung Kemala Pg. Tampak Lampung
3 3
1 7
Total : 12
12 4
28
