Western I ndonesia National Roads I mprovement Project 6 - 7
project. Since the data of this fiscal year 2015 was not available yet, the exercise then was done with the data from the previous Fiscal years 1012, 2013,
and 2014. The Facilitator checked the participant s work one by one, giving instruction, suggestion and guidance, until they were all able to prepare the IFR correctly.
Three participants from North Sumatera were then required to go back to Medan for something to be handled immediately SPM . Therefore, they could not fully
continue participating the training on the second day. Fortunately, the attendances of this training have all been working in financial. They
were patiently and diligently following all sessions. The Facilitator facilitated the learning process properly. Cooperation between the Facilitator and the participants were very
good. The training was, therefore, going along smoothly, and the Facilitator found at the end of the session, that all participants worked correctly in preparing IFR.
The training was officially closed at 16.00 by the CTC Financial Specialist. b Preparing the implementation of RKPPL Training to be carried out in Bengkulu on 11 12
March 2015, for packages: 05, 11, 13, and 17. The venue has been prepared. Prospective participants has been identified.; invitation letter prepared; training
materials has been checked and ready for reduplication.
6.3.3 Progress
The implementation of IFR Training for packages 05, 11, 13, and 17 was carried out in Bengkulu on 11 - 12 February 2015.
Some corrections and updating of the Draft Revision I of the PMM have been done based on the World Bank comments.
RKPPL Training and TPM Preparatory Training combined implementation has been
prepared: the venue, prospective participants, invitation letter, handouts. 6.3.4 Activities Plan for next month March 2015
• Continuing to assist PMU in further finishing the Draft Revision I of the PMM, based on
the World Bank comments and suggestions. •
Carrying out the RKPPL Training and TPM Preparatory Training in Bengkulu on 11-12 March 2015.
• Preparing the implementation of the PMM Socialization Training for Contractors and
Consultants that will possibly be in the last week of March or in April 2015.
6.4 Anti Corruption Issues
6.4.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implementation of Anti-Corruption Measures and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project and monitor and report their
Western I ndonesia National Roads I mprovement Project 6 - 8
effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and the DGH.
The following tasks particularly need to establish procedures to be undertaken: Selection of Community Representative Observers CROs of civil society groups to attend the
procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the progress of the project. This mechanism
will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor status of follow-up of each complaint.
This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure
independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro-
active in resolving issues when such a matter arises. The Community Development specialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the
Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan PIP, Project Management manual
PMM on their website, and in the bidding documents, such as contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank s Fraud and
Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure
of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project
6.4.2 Community Representative Observers CRO The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs,
was adjusted and supported the progress of procurement activities.
The activity on the Community Representative Observers CROs during January 2015
are as follows:
1. On January 26, 2015, Ir. M. Koster Silaen, MT as the substitute CRO of Package 15: Sibolga Batas Tapanuli Selatan attended the Pre-Bid Meeting, because the main CRO Ms. Ernie Shinta
Y. Sitanggang, ST, MT, could not attend.
The activities progress of Community Representative Observers CROs from January 2013 until January 2015
, as shown in Appendix H1.
Western I ndonesia National Roads I mprovement Project 6 - 9
6.4.3 Third Party Monitoring TPM The Third Party Monitoring, activities during
January 2015 was focus on the subject as follow:
1. The Socialization and explanation of TPM Selection for package 05 Simpang Rampa Poriaha and package 15 Sibolga Batas Tapanuli Selatan, has been conducted on Wednesday, January
28, 2015 to the Lectures of Sivil Engineering Department of Technical Faculty of Graha Nusantara University in Padangsidempuan North Sumatera. This same activity was also carried
out to the Sivil Engineering Department of Technical Faculty of North Sumatera University, located in the office of SatkerPIU PJN Region II North Sumatera, Jl. Busi Dalam No. 7 Medan on
January 30, 2015.
The Technical Faculty of North Sumatera University have no interest to be the TPM because it is no honor for TPM activity, and Sivil Engineering Department of Technical Faculty of Graha
Nusantara University Padangsidempuan was interested but they are need to learn it first.
2. The Employment Agreement or Memorandum of Understanding between TPM with the CTC WINRIP PT. Perentjana Djaja has been signed by the TPM Packages 01, 02, 03 and 04 on
December 2014, until now still waiting for signing by Director of PT. Perntjana Djaja.
The Progress of Third Party Monitoring TPM Activities from April 2013 up to January 2015
and the
works plan is shown in Appendix H2. 6.4.4 Complaint Handling System CHS
The Community Development Officer with collaboration with MIS Specialist has developed a software application of Complaint Handling System CHS in integrated to website of WINRIP
http:www.winrip-ibrd.com. In the implementation of Complaint Handling System CHS essentially there are four main
components as follows:
•
Data Entry.
•
Complaint Registration.
•
Complaint Assessment.
•
Field Clarification and Analysis.
•
Problem Solving and taking the Decision The final draft of Complaint Handling System the framework of the complaint procedures on the
web site of WINRIP and provided ACAP inputting data in the web site has ready to be operated. However these applications still continue to be refined by considering input from various parties.
The CHS team has been monitored and noted the public complaints via SiPP website and WINRIP website, but until now have no complaint about the WINRIP programs.
As the result of several meeting, there were many sources of delay, but there were no parties submitted their complaint on CHS line.
CHS team gathered several information regarding to the problem of the project site field, still like a month ago, namely:
