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Explanation: •
Fetching data from SIPP application by filtering the data with sorting and retrieving data of financial progress and physical work progress that only for the WINRIP
packages. •
Then added with data from quarterly reports the IFR and monthly reports the MPRfrom the Field Supervision Team.
• All data from the 3 sources of data are then inputing into a database of the FMIS
application. •
The combined data from all data sources have outputs of complete information and according to the needs of the project monitoring activities.
5 System Analysis
1. Needs Analysis
NO. NEEDS
RECOMMENDATION
1. Inputting
the new
project information Need to create a menu to inputting the data for
new project information.
2. Create categories
of projects progress.
Setting up a facility to add and manage the categories of projects progress.
3. Change the existing of
information of projects progress.
Provides a menu to change the existing of information of projects progress.
4. Delete the existing of
information of projects progress.
Provides a menu to delete the existing of information of projects progress.
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NO. NEEDS
RECOMMENDATION
5. Create
of project
progress report. Prepare a plugin to convert list of project progress
report into the PDF and MS-Excel file.
2. Module Programming The FMIS application consists of 6 modules we have added 1 new module
programming as follows : •
Module of Project Data, to store all of WINRIP project information into
database. •
Module of Financial and Physical Progress, which is the same as the Form A-
1 in the SIPP application of DGH . •
Module of Progress Summary, using the same format as the MPR Monthly
Progress Reports from the Field Supervision Team. •
Module of History of Financial and Physical Progress, recapitulation of the
financial and physical work progress reports from the beginning to the current month.
•
Module of Reports, the report form form 1-A, 1-B, etc based on the IFR
report that related to the IBRD standard. •
Module of User, to store user information and password. 6 System Design
1. Interface Design 1.The latest progress in welcome page
2.List of packages information
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3.Progress details
4.Edit scheduled progress
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5.History of works progress
2. Database Tables
1.Table: konstruksi
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2.Table: konstruksi_addendum
3.Table: konstruksi_divisi
4.Table: konstruksi_kontrak
5.Table: konstruksi_prolusi
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6.Table: konstruksi_realisasi
7.Table: konstruksi_realisasi_detail
8.Table: konstruksi_rencana_kontrak
9.Table: provinsi
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10. Table: users
6.7.2 CHS Socialization
In June and July 2014, we conducted to socialization of the CHS Complaint Handling System and the FMIS Financial Management Information System application in the TPM Third Party Monitoring
training for the ACAP Anti-Corruption Action Plan activities. The socialization process is conducted 3 times in Bandar Lampung, Padang and Bengkulu.
1 Background
The CHS and FMIS application has support the ACAP activities to capture suggestions and complaints from the public related to the WINRIP project. The CHS application itself has
been developed since January 2014. And in June 2014 to disseminate that is part of the TPM training. Meanwhile, the FMIS application is still developing untul the end of July 2014.
2 Location
Socialization of the CHS and FMIS application was done in 3 times, which is held on: •
On June 5-6, 2014 in the SNVT PJN Region 02 office, Jl. Wolter Monginsidi No. 220-B, Bandar Lampung, Lampung province.
• On June 18-19, 2014 in the BBPJN II office, Jl. Jati No. 109, Padang, West Sumatra
province. •
On July 7-8, 2014 in the SNVT PJN Region 01 office, Jl. Ir. Rustandi Sugianto KM 12+ No. 225, Bengkulu city, Bengkulu province.
3 Participant
The trainees come from institutions or organizations as follows:
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• The SNVT PJN Region 01 and 02 of officials.
• The PPK 01, 08 and 09 of officials.
• The DSC officials.
• The Supervision Consultant.
• The Contractor.
• The TPM.
4 Training Modules
Modules subject on training and socialization of the CHS and FMIS application are as follows: •
Scheme of the WINRIP website. •
About the CHS. •
CHS objectives. •
Source of complaint data. •
Flowchart of suggestions and complaints through the web site. •
Flowchart of suggestions and complaints by mail, fax, phone, and e-mail. •
Interface of complaint form. •
Interface of CHS administrators. •
E-mail notification. •
Summary report of complaints and the follow-up. •
FMIS objectives. •
FMIS data sources. •
Application modules. •
Data filtering of the SIPP Terpadu. •
Data mechanism from the IFR. •
Data mechanism from MPR of the Field Supervision Team.
5 Follow Up
To follow up of the CHS and FMIS application training and socialization activities, the BBPJN 1 and 2 are required to disseminate that information to the public. The BBPJN 1 and 2 can
take this training modules as a dissemination materials to the public.
6.7.3 Restructuring of Folder of The File Storage
We have restructured folder in the external hard drive of the File Storage. And it makes the cloud system that can be accessed The File Storage through the URL address:
www.wd2go.com . We use the WD My Cloud framework to create this cloud system.
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But apparently The WD My Cloud framework using Java Applet that blocked by all internet browser software. So the File Storage failed to open with the browser software.
Therefore, in the next month we will try the other ways to develop the cloud system for the File Storage.
6.7.4 Work Plan in August 2014
1 Completion of The FMIS Application
We are planning to complete the development of the FMIS application at the end of August. The modules to be completed is Consultant Services module and Reports module. And then
well do a system test. If the system has been running well, then we will disseminate to each Satkers.
2 Data Synchronization from The SIPP to The FMIS Application
The SIPP application from DGH as a reference and a source of primary data for financial reports. For it will be synchronized data from the SIPP to the FMIS application. Data
synchronization mechanism will be discuss later with the Subdit Infokom of DGH.
3 Restructuring of Folder of The File Storage
In accordance with the request of the PMU to restructuring the folder structure on the File Storage server. They asked that the name of 21 civil works package as the root folder. Then
all the data and documents will be put into a folder of each civil works package.
For WINRIP Website and Application Progress are presented in Appendix G.
