Monthly Progress Report July 2014
Western I ndonesia National Roads I mprovement Project 46
No. Action
By Whom Status and Target dates
23 DSC to inform the PMU and the Bank about the
deadlines for engineering design and reviewapproval of slope protection design
completion and the nomination of the chief inspector for package 4
DSC Will be discussed with new TL of
DSC and will report to Bank promptly Early August, 2014
24 Organize training on anti-corruption for the
TPM team and CRO CTC
Done 25
Carry out environment and social management training for DSC field engineersstaff of
contractors CTC
Done 26
Finalize the information exchange protocols from SIPP Terpadu to the WINRIP Project Portal
DGH Done
6.1.3 Performance Indicators
GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the
project s performance in achieving its stated development objectives. These KPIs are provided in the World Bank s Project Appraisal Document PAD, together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the
initial Project Implementation Schedule as shown in Appendix I.
The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant.
The main CTC activities during July 2014 are as follows: •
Continue assistance to PMU as and when required.
Monthly Progress Report July 2014
Western I ndonesia National Roads I mprovement Project 47
• Prepare and submit Monthly Progress Report for July 2014
• Finalization of International Competitive Bidding documents for Package No. 11, 5 and 13
• Monitoring LARAP implementation
• Meeting with World Bank and PMU to update Agreed Key Actions and Mission Plans
• Prepared training schedule for the training in Bengkulu
• Prepared material handouts for training in Bengkulu
• Monitoring of financial status and disbursements
• Conducted technical design review of DED safety audit for one 1 sub-project
• Prepared issued letters to PMU and DSC
• Conducted weekly CTC coordination meetings
• Prepared and Finalized draft PMM
• Prepared PMM dissemination
• Meeting with Monitoring Team of WINRIP Steering Committee.
• Conducted training on Work Plan for Environmental Management and Monitoring RKPPL and
Third Party Monitoring TPM in Bengkulu on July 7 and 8, 2014 •
Conducted preliminary and reconnaissance surveys of three 3 candidate road links in North Sumatera for replacement of originally listed sub-projects in the WINRIP Program
• Attended Pre-Bid Conference for Package No. 17 and participate in the Site Visit.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying
whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system
covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II,
and will be based in Padang, West Sumatera. DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The
negotiation result and draft contract have been sent to WB on 25 March 2013 for review and approval. The Bank issued no objection letter on the negotiation results and draft contract with
letter dated 19 April 2013.
6.2.3 Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk
Monthly Progress Report July 2014
Western I ndonesia National Roads I mprovement Project 48
mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas.
It is planned so far that there will be three 3 consultant services for: •
Capacity Building of Disaster Risks Reduction •
Capacity Building for Environmental Management •
Capacity Building for Road Safety Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of
Environment and Road Safety outlining the proposed scope activities for the component. During preparation of this Report, the procurement for consultants under this component has not
yet been started. Preparation for the procurement would be coordinated by the PMU, the DGH Procurement Team and the CTC.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month June 2014 summarized below:
• Assisting PMU in preparing and conducting the Workshop for Finalization of PMM
Updating at the Fave Hotel Bogor on 12 14 June 2014, and continuing the
correctionmodification during the days afterwards. •
Assisting in preparing the socialization of updated PMM that was scheduled to be held in Batam during the last week of June 2014.
• Preparing two 2 types of urgently required provisioning training courses listed as two key actions in
the Aide Memoire of the recent World Bank Mission, i.e: RKPPL Training and TPM Training, that should be immediately held by CTC in Padang, Lampung, and Bengkulu.
• Conducting the RKPPL Training and TPM Training in Lampung on 5 6 June 2014, and in Padang on
18 19 June 2014. The implementation of those two courses in Bengkulu had to be postponed to second week of July 2014, because the last week of June had been scheduled for implementing the
PMM Socialization Workshop in Batam that was then delayed until now. It should be noted that the Amendment No. 2 to Contract NO. 06-20CTCTALN 80431112, has
stipulated the assignment of Training Specialist and Assistant Training Specialist as intermittent. One of the intermission has actually taken place from the beginning of fasting month
Ramadhan to some days after Idul Fitri or from 1
st
July 2014 to 14
th
August 2014. However, complying with the Aide Memoire of the World Bank Mission, that urged CTC to complete the
implementation of RKPPL Training and TPM Training immediately, both Training Staff then
