CTC Manning CTC Consultants

Monthly Progress Report July 2014 Western I ndonesia National Roads I mprovement Project 17

3.1.3 CTC Contract

The CTC contract for Western Indonesia National Roads Improvement Project Contract No.06- 20CTCTALN80431112 was signed on 05 November 2012. The contract is between the Government of Indonesia represented by Directorate General of Highways in the Ministry of Public Works and PT. Perentjana Djaja in joint venture with Yongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering Consultant. The Notice To Proceed was issued by letter dated 6 November 2012 from the PPK, and the official starting date of the contract was set at 6 November 2012. Likewise, Amendment No. 1 to the original contract was signed on 25 October 2013 to cover all requirements of the CTC are summarized below. • Replacement of the Senior Procurement Specialist • Extending the assignment of the Senior Highway Engineer. • Extending the assignment of the Senior Road Safety Audit Engineer. • Extending the assignment of the Procurement Specialist 2 and replacement of the Procurement Specialist 1. • Adding the new position of Bridge Engineer. • Adding the new position of Training Specialist, and • Adding the new position of Road Safety Engineer. Amendment No. 2 is still to be officially approved. Proposed amendment to the Original Contract and Amendment No. 1 are additional man-months for professional and technical staff for international and local, replacement of foreign and local consultants and modification to various reimbursables to match with the actual requirements. Presented in Table 3.2 is the current status of CTC contract. Table 3.2 Description USD IDR Original Contract 1,276,700 21,415,400,000 10 VAT 127,670 2,141,540,000 Total Original Contract 1,404,370 23,556,940,000 Amendment No.1 1,315,925 22,426,175,000 10 VAT 131,592 2,242,617,500 Total Amendment No. 1 1,447,517 24,668,792,500 Variance Against Original Contract +3,07 +4,72 Amendment No. 2 1,371,925 22,458,676,500 10 VAT 137,192 2,245,867,650 Total Amendment No. 2 1,509,117 24,704,544,150 Variance Against Original Contract +7,46 +4,87 Tentative until Amendment No. 2 is officially approved Monthly Progress Report July 2014 Western I ndonesia National Roads I mprovement Project 18

3.2 DSC Consultants

A Design and Supervision Consultant DSC will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera. DSC has been established in Balai II Padang following the contract signing on 11 June 2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013. Shown in Table 3.3 is the present status of the Design Supervision Consultant DSC contract. Table 3.3 Description USD IDR Original Contract 820,600 51,818,705,000 VAT 10 GOI Portion 82,060 5,181,870,500 Total 920,660 57,000,575,500

3.3 Technical Assistance for Capacity Building for Disaster Risks Reduction

Consultant still to be procured. Draft Final Terms of Reference in Bahasa and English have been informally discussed with the World Bank and minor comments from the Bank are still to be incorporated in the final submittal.

3.4 Technical Assistance for Capacity Building for Environmental Management

Consultant still to be procured

3.5 Technical Assistance for Capacity Building for Road Safety

Consultant still to be procured Monthly Progress Report July 2014 Western I ndonesia National Roads I mprovement Project 19 4 CIVIL WORKS

4.1 Detailed Design Preparation

Final Engineering Designs, Engineer s Estimates and bidding documents have been completed for all projects proposed for WP-1. WP-2 nine subprojects and WP-3 eight subprojects will be designed by DSC and the construction supervision of all the works programs will be performed by the same DSC team. In parallel with the instruction to speed up the process, detailed engineering design DED of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19. The Design Supervision Consultant DSC submitted four 4 detailed engineering design drawings directly to BALAI Padang after incorporation of previous comments of CTC and BINTEK s comments on road safety aspects. The detailed engineering design drawings for the four 4 sub-project are follows : 1. Package 7 : Indrapura Tapan 2. Package 8 : Bts. Pariaman Manggopoh 3. Package 10 : Sp. Empat Sp. Air Balam 4. Package 12 : Kambang Indrapura CTC proposed to conduct a joint final review in coordination with DSC designers, BALAI II and BINTEK s Road Safety Audit Engineer to back check submitted drawings to make sure that all comments were addressed and incorporated in the final submittal. To date, after CTC transmitted to DSC the result of the technical review on detailed design drawings for three 3 packages, DSC have not yet returned the corrected drawings for CTC s final review. Following are detailed design drawings for : 1. Package 16 : Seblat Ipuh 2. Package 20 : Lubuk Alung Sicincin 3. Package 21 : Lubuk Alung Kuraitaji There is a proposal to delete two 2 originally listed packages for implementation under AWP-2 and AWP-3 due to the two 2 listed sub-projects are recently rehabilitated with newly asphalt concrete overlay on the existing travelledway. The sub-projects are as follows : 1. Package 9 : Rantau Tijang Kota Agung 2. Package 18 : Mukomuko Bts. Sumbar Due to the proposed deletion, two 2 roadlines located in the vicinity of Sibolga City are proposed as replacements.