Monthly Progress Report July 2014
Western I ndonesia National Roads I mprovement Project 74
The quality of supervision however is influenced by the following factors: •
Ensuring that supervision staff levels are fully manned with competent, honest, qualified and experienced personnel.
• The provision of properly equipped laboratories with properly trained operators for each
package. Package supervision comes under the responsibilities of the immediate supervision teams and the
relevant DSC but the Quality Assurance Engineer from CTC. CTC s Quality Assurance Engineer not able to prepare quality assurance report because DSC have
never forwarded to CTC quality control report.
7 ISSUES and RECOMMENDATIONS
7.1 Current Situation
The main issues during this month of July 2014 are as follows: a The slow progress of procurement proceedings
b Provisions for additional funds to cover claims for contract escalations and expected variation orders
c The finalization of the Project Management Manual PMM and Quality Assurance Manual QAM
d The considerable negative slippage behind schedule of three 3 on-going construction sub-projects
7.2 Action Required
a The main cause of the delay in procurement is attributed to the flow of communication between POKJA, PMU, CTC and the World Bank in finalizing the procurement
documents. To minimize or totally eliminate the delays in securing Bank s concurrence and issuance of No Objection Letter NOL, special meeting shall be held among all
concerned to discuss each comments and suggestions which are to be incorporated in any documents prior to formally submitting to the Bank.
b As the budgets for the price escalation and expected variation orders were not included in the original cost estimates, PMU shall discuss this matter with the higher authorities to
request fund allocation to cover the additional cost. c As there are now four 4 on-going civil works contract packages under construction and
sooner another four 4 will be on tender, the Project Management Manual PMM and the Quality Assurance Manual QAM shall be formally approved.
In the absence of an officially approved Quality Assurance Manual, a Draft Final version of the manual was issued to the Design Supervision Consultant DSC for their provisional
Monthly Progress Report July 2014
Western I ndonesia National Roads I mprovement Project 75
reference in the quality requirement of the on-going sub-project. d Three 3 of the four 4 on-going construction packages were on an alarming stage due
to considerable negative slippages. To be on schedule or reduce the negative slippage to a manageable level, Design Supervision Consultant DSC shall initiate and schedule a
high level meeting to be attended by no other than the Contractor s principal and other concerned authorities.
Contractors shall be required to submit realistic action plans and catch-up schedule to be implemented, if possible, on a two 2 shifts per day work schedule.
8 CORRESPONDENCES
During the period the CTC received and issued letters. Lists of letters received and issued are shown in Appendix J.
