Disbursement Management Information System

Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 33 c. Document Library System, used to record all information of hard copy documents then store it into library shelves. Following further review the sub folder server file system has been amended to accommodate the needs of the professional staff as follows: CODE ROOT 1 st FOLDER 2 nd FOLDER 01 01_Project_Document 01_01 01_01_PIP 01_02 01_02_Loan_Agreement 01_03 01_03_Loan_Agreement_Extention 01_04 01_04_PAD 01_05 01_05_PMM 01_06 10_06_Aide_Memoire 02 02_General_Contract 02_01 02_01_Pre-contract 02_02 02_02_Contract 02_03 02_03_Mobilization 02_04 02_04_Amendment 02_05 02_05_Addendum 02_06 02_06_MOA 03 03_General_Report 03_01 03_01_Inception_Report 03_02 03_02_Monthly_Progress_Report 03_03 03_03_IFR 03_04 03_04_IFR_Q 03_05 03_05_Procurement_Committee_Readin ess_ Assessment_Report 03_06 03_06_Bid_Evaluation_Procurement_Rep ort 03_07 03_07_Draft_Project_Completion_Report 03_08 03_08_Project_Completion_Report 03_09 03_09_Technical_Report 04_01 04_General_Letter 05 05_General_Document ation 05_01 05_01_Meeting 05_02 05_02_Workshop 05_03 05_03_Training 05_04 05_04_Site_Visit 06 06_Office_Manager 06_01 06_01_Document 06_02 06_02_Operational Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 34 CODE ROOT 1 st FOLDER 2 nd FOLDER 07 07_Highway 07_01 07_01_General 07_02 07_02_Design_Review 07_02_01 Package 1, 2, 3, 4 07_03 07_03_Auditor 07_03_01 Package 1, 2, 3, 4 07_04 07_04_Meeting 07_05 07_05_Report 08 08_Quality_Assurance 08_01 08_01_General 08_02 08_02_Meeting 08_03 08_03_Report 09 09_Financial 09_01 09_01_General 09_02 09_01_Meeting 09_03 09_01_Report 10 10_Environmental 10_01 10_01_General 10_02 10_02_Environmental_Review 10_03 10_03_Environmental_Studies 10_04 10_04_HIVAIDS 10_05 10_05_Monitoring 10_06 10_06_Meeting 10_07 10_07_Report 11 11_Social_Impact 11_01 11_01_General 11_02 11_02_LARAP_Review 11_03 11_03_Monitoring 11_04 11_04_Meeting 11_05 11_05_Report 12 12_Procurement 12_01 12_01_General_Procurement_Notice 12_02 12_02_Special_Procurement_Notice 12_03 12_03_Bidding 12_03_01 CTC 12_03_02 DSC 12_03_03 Civil Works 12_03_04 Capacity Building 12_03_05 Disaster Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 35 CODE ROOT 1 st FOLDER 2 nd FOLDER Management 12_04 12_04_Meeting 12_05 12_05_Report 13 13_Data_and_Informat ion 13_01 13_01_General 13_02 13_02_Source_Code 13_03 13_03_Master_Software 13_04 13_04_Meeting 13_05 13_05_Report 14 14_Community_Devel opment 14_01 14_01_General 14_02 14_02_ACAP_Review 14_03 14_03_WPM 14_04 14_04_PP3 14_05 14_05_Meeting 14_06 14_06_Report 15 15_Supporting_Staff 15_01 15_01_Tedi_Okta_Pratama 15_02 15_02_Banu_Amanda_Zuhri 15_03 15_03_Data_Manager 15_04 15_04_Bayu_Rendro Each folder will only be able to be accessed by responsible and nominated staff members to prevent any undesirable alteration or addition to the stored material. Each engineer will save every document into its correct folder which will be backed up weekly by the Database Specialist on a 2 TB of external hard disk.

5.3.3. Financial Management Information System FMIS

The application of Financial Management Information System FMIS is built to stored the data of project progress every month. The project progress and financial information is retrieved from the MC Monthly Certificate that made by the contractor or consultant at submission of invoice. And we expected to know the progress status of each package will always be updated every month. In the next 2 months we are developing the FMIS application. You can see the progress with the URL address http:fmis.winrip-ibrd.com .

5.3.4. Website

The official website of the WINRIP is already completed and online in August 2013. And is currently being carried update articles and documents related to the WINRIP project. Please check the URL address: http:www.winrip-ibrd.com . Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 36 HOME ABOUT NEWS DOCUMENT REPORT PROCUREMENT ACAP GALLERY APPLICATION FOOTER WINRIP PMU CTC DSC Document Report Project Highway Social and Environment Community Development Procurement Progress Report Financial Report Audit Report Annual Report Progress Report Financial Report Audit Report Annual Report Procurement Plan Bidding Information Procurement Contract Goods Consultant Civil Works CHS Pengaduan CRO WPM TPM PP3 Public Information Photo Video Presenta- tion File Storage WebGIS CHS PMS Procedure Complaint Form Complaint Report Document Selection Data Report Document Selection Data Report Contact Copyright Site Map of WINRIP website. The WINRIP website contains all of the following items: a General WINRIP information including copies of all reports i.e. Monthly Progress Reports and Quarterly Progress Reports, Social and Environmental Status Reports and the Road Safety Audit Reports. b Project list and Project Progress Status including Procurement Plan and Bid Winners, and Copies of all Bid Documents. c ACAP and Complaint Handling System including contact points, list of Community Representation Observers, and list of Third Party Monitors. d Documents, including all reports and bidding documents. e Gallery and other important information. f Package Location Map. Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 37 6 PROJECT PERFORMANCE

6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

A World Bank mission took place between April 28 and onward to May 13, 2014 to review the implementation status of the Western Indonesia National Roads Improvement Project WINRIP. The mission was comprised of Elisabeth Goller Task Team LeaderSr. Transport Specialist, Amilia Aldian Transport Engineer, Budi Permana Procurement Specialist, Agus Sjamsudin Road Engineer, María José Sala Pelufo Transport Specialist, Novira Kusdarti Asra Sr. Financial Management Specialist, Achmad Affandi Nasution Governance and Anti-Corruption Specialist, Dennie Stenly Mamonto Environmental Specialist, Francisca Melia Setiawati Social, Land AcquisitionResettlement Specialist, and Yulita Sari Soepardjo Team Assistant. The Bank team held kick-off meetings with the Project Implementation Unit PMU in the Directorate General of Highways DGH and the project consultants on April 28, 2014. A number of meetings are scheduled to be held during the last week of April and in the first week of May. The Bank team are going to visit several project locations in West Sumatra from May 6 to May 9, 2014. The final wrap-up meeting with Bappenas is schedule during the middle part of May 2014. These will be recorded in the next MPR.

6.1.2 Performance Indicators

GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the project’s performance in achieving its stated development objectives. These KPIs are provided in the World Bank’s Project Appraisal Document PAD, together with baseline data and targets. The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the initial Project Implementation Schedule as shown in Appendix I. The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.

6.2 Implementation Support Components

6.2.1 Core Team Consultant CTC

The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation. Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 38 The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon Permata Engineering Consultant. The main CTC activities during April 2014 included: • Continue assistance to PMU as and when required. • Prepare and submit Monthly Progress Report for April 2014 • Prepare for Amandment No. 2. • World Bank Meeting for Replacement Road • Finalization PQ for Package No. 11 and 13 in Bengkulu • Socialization for TPM in Bengkulu • Third Party Monitoring Review in Lampung • Monitoring LARAP Package No. 17 Sp. Gunung Kemala – Pg Tampak in Lampung • Workshop for Updating PMM • Meeting with Pokja Bengkulu Package No. 11 and 13 • Meeting with World Bank WINRIP Coordination

6.2.2 Design and Supervision Consultant DSC

The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera. DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.

6.2.3 Road Sector Institutional Development

This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas. Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 39 It is planned so far that there will be three 3 consultant services for: • Capacity Building of Disaster Risks Reduction • Capacity Building for Environmental Management • Capacity Building for Road Safety Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of Environment and Road Safety outlining the proposed scope activities for the component. During preparation of this Report, the procurement for consultants under this component has not yet been started. Preparation for the procurement would be coordinated by the PMU, the DGH Procurement Team and the CTC.

6.3 Training

6.3.1 Training and Workshop on Anti Corruption and Environmental Mitigations :

There was no training, workshop or seminar conducted by CTC during this month. However , the CTC’s Training Specialist in coordination with Community Development Officer and the Environmental Specialist prepared all the material handouts for the proposed schedule trainingworkshop by the end of next month.

6.3.2 Annual Training Program

 Examining some existing documents and information from previous projects SRRP, DGRI TrainingEIRTP-1, EIRTP-2: TOR, training report, training modules, etc.  Inquiring and asking for clarification concerning various aspects related to training delivery, e.g.: course programs, standard procedures and mechanism of training operation within the CTC WINRIP, target groups and their requirements, etc.  Proposing for adding the position of a sub-professional staff, i.e. Assistant Training Specialist or Training Technician to be included in the Amendment No. 2.  Preparing Summary of Training Program tentative and Training Course Synopsis.  Consulting with relevant Specialists concerning the Course Synopsis to define the important points of contents meeting the project needs and therefore should be included. Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 40

6.4 Anti‐Corruption Issues

6.4.1 Anti-Corruption Action Plan ACAP

The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and the DGH. The following tasks particularly need to establish procedures to be undertaken:  Selection of Community Representative Observers CROs of civil society groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.  Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the progress of the project. This mechanism will include regular sharing of information with the media.  Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro-active in resolving issues when such a matter arises. The Community Development specialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents  Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan PIP, Project Management manual PMM on their website, and in the bidding documents, such as contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project

6.4.2 Community Representative Observers CRO

The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs during September 2013, was adjusted and supported the progress of procurement activities. Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 41 During April 2014 was no activity on the Community Representative Observers CROs, because CROs for four AWP-1 packages package 01, 02, 03, and 04 has finished at the Announcement of Bid Winners of in November 2013. The Annual Work Program-2 AWP-2 is not yet ready for tender, so there is no procurement activities, therefore the CRO activity was not be held. The activities progress of Community Representative Observers CROs from January 2013 until April 2014, as shown in Appendix H1.

6.4.3 Third Party Monitoring TPM

Interview of TPM candidates for the four AWP-1 packages and evaluation of their proposal has been done during March 2014. In April had been planned for some follow-up of TPM activities such as: ‘  Delivery of preparatory training for selected TPM teams;  Assist the Officer in Charge of PMU to prepare the Approval letter of the TPM teams;  Provision Decree of the Director of Planning of DGH concerning the formation of Third Party Monitoring for four packages of AWP-1 WINRIP;  Providing the Letter of Employment Agreement Memorandum of Understanding between the TPM teams with CTC WINRIP on behalf of PMU WINRIP. The delivery of preparatory training for selected TPM teams activity could not be done in April 2014, due to the lack of certainty of the availability funding for the ACAP activities on CTC WINRIP original contract, therefore the TPM activity in April focused on the preparation of the Technical Justification for propose of additional funds for anti-Corruption Action Plan on Amendment 2 of the CTC contract. The Approval letter of the TPM teams by the Officer in Charge of PMU has been prepared, and will be signed when preparatory training has been carried out. Likewise, the establishment of the Decree of the Director of Planning, DGH concerning the formation of TPM teams for four packages of AWP-1 WINRIP, and providing the Letter of Employment Agreement Memorandum of Understanding between the TPM teams with CTC WINRIP on behalf of PMU WINRIP have been drafted. The Progress of Third Party Monitoring TPM Activities from April 2013 up to March 2014 and the works plan is shown in Appendix H2.

6.4.4 Complaint Handling System CHS

The Community Development Officer with collaboration with MIS Specialist has developed a software application of Complaint Handling System CHS in integrated to website of WINRIP http:www.winrip-ibrd.com. In the implementation of Complaint Handling System CHS essentially there are four main components as follows: • Data Entry. Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 42 • Complaint Registration. • Complaint Assessment. • Field Clarification and Analysis. • Problem Solving and taking the Decision The final draft of Complaint Handling System the framework of the complaint procedures on the web site of WINRIP and provided ACAP inputting data in the web site has been finished at the end of February 2014, and ready to be operated. However these applications still continue to be refined by considering input from various parties. One of the efforts in order to improve the CHS application is to hold meetings with the World Bank on 30 April 2014, to discuss and receive the input from them. This meeting was attended by Mr. Fandi Nasution GAC World Bank and Ms. Novira K. Asra FMS World Bank, and CTC WINRIP teams Co-Team Leader, Community Development team, and MIS team. Some conclusions from the meeting were: • The disclosure of information widely to public, so that they can easily provide feedback to the elements involved in project management. • It is expected that the public can easily give feedback, information, steam, grievance or complaints about the implementation of the project. • Complaints submitted outside the WINRIP system eg through articles or reader letters of the newspaper, the results of audits, complaints to the legislature DPR DPRD, Ministry of Public Works regional Public Works agencies , other government agencies, need to be tracked to proactively. • Maximum extent as possible utilizing the resources websites that have been available on the Ministry Public Works such as http:www.pu.go.id, Integrated Project Monitoring System Sistem Pemantauan Proyek Terpadu SiPP http:103.12.84.51sippterpadu, the Presidential Work Unit for Supervision and Control of Development Unit Kerja Presiden Bidang Pengawasan dan Pengendalian Pembangunan UKP4 http:www.ukp.go.id. • In order to improvement the CHS, need to be coordinated with relevant agencies or units within the MPW. The CHS Activities is shown in Annex H3.

6.4.5. Publication Disclosures

Publication and disclosure is an attempt to increase transparency of information to the public, so the public can easily to access information about the project WINRIP. Some components of publication and disclosures are as follows: a announcing the information about the project through newspapers, and dissemination of leaflets, b installation of the project information boards, c the provision of space project information booth, d providing important information that can only be accessed by public with submitted an officially applications to the authorities, and e the provision of information in the website which can Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 43 be accessed via the internet. Information provision dissemination about the Public Disclosures and Transparencies will be done in lines on the preparatory training of TPM and other regularly training likes : Project Management Manual PMM, Procurement training, Interim Financial Report IFR and other relevant trainings. Another way is to inputting the informationdata or to upload the articles into the website of WINRIP. The public disclosures and transparencies information activities shall be started on the preparatory training on TPM in the near future . The Works Plan Activities for Publication Disclosure is shown in Annex H4.

6.4.6. Problem and Solutions

The problem is there is not available of the financing post in CTC WINRIP contract for implementation the Anti-Corruption Action Plan ACAP components, so there is uncertainty on the future activities of ACAP. The solution is to propose the additional financing on the implementation of the Anti- Corruption Action Plan ACAP components in Amendment 2 of CTC Contract. For submission of this proposal has been prepared technical justification.

6.4.7. Action Plan for Next Months

The Activities plan for future months May – June of 2014, in order of priority are as follows: 1. In order to improvement the CHS, need to be coordinated with Sub Directorate of Information and Communication, Directorate of Planning DGH on the subject Integrated Project Monitoring System Sistem Pemantauan Proyek Terpadu SiPP, including completion process of suggestions and complaints from the public. 2. Carrying out the preparatory training to the elected TPM, which will be followed also by the related project implementer components PIU, PPK, Supervision Consultant DSC, and Contractor. 3. Provision Decree of the Director of Planning, Directorate General of Highways concerning Establishment of Third Party Monitoring for four packages of AWP-1 WINRIP. 4. Preparing Letter of Employment Agreement between the TPM of four packages of AWP- 1 with CTC WINRIP on behalf of PMU WINRIP. 5. Inputting or upload the data , documents and reports of CROs and TPM into the website. 6. Disseminate of Anti-Corruption Action Plan to all stakeholders who associated with the WINRIP project through the PMM training . 7. Conducting socialization of CRO selection for the packets that will immediately be conducted the procurement of construction services, especially for Procurement Committee of North Sumatra province Balai BPJN I Medan, for package 17: Simpang Rampa - Poriaha and package 15: Sibolga – Batas Tapanuli selatan. Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 44 Note: For activities point 1, 2 and 3 are dependent upon the amendment 2 of CTC contract, related to the availability of funds for the implementation of ACAP components, especially for the delivery of CRO and TPM. The activities point 6 is depend to the readiness of the procurement team, if the procurement of the package is ready, it will be held the CRO.

6.5 Road Safety Audit

6.5.1 No activity done during this month

6.5.2 Current status of the project for technical field as of 31 April 2014.

The Details of Progress of Technical Design Reviewing in aspect of road safety audit as of the end of April 2014 is included as Appendix B. Technical Design Review Road Safety Audit Report Status Group Pack No. Name of Sub-project Technical Design Review Road Safety Audit Submitted to PMU Post -Review Site Visting Full -Review Technical Report AWP -2 5 Sp.Rampa – Poriaha Link No.015.xx completed completed completed completed Final Technical Report is resubmitted on 17th September 2013 6 PS.Pedati - Kerkap Link No.010.0 completed completed completed completed Final Technical Report is submitted on 17th September 2013 7 Indrapura – Tapan Link No.019.0 - By DSC - By DSC - By DSC Technical Advisory Final Technical Advisory is submitted on 5th February 2013 8 Bts.Pariaman – Manggopoh Link No.024.0 - By DSC - By DSC - By DSC Technical Advisory Final Technical Advisory is submitted on 5th February 2014 9 Rantau Tijang – Kota Agung Link No.026.1 10 Sp.Empat – Sp. Air Balam Link No.034.1 - By DSC - By DSC - By DSC Technical Advisory Final Technical Advisory is submitted on 5th February 2014 11 Bantal - Mukomuko Link No.015.2 completed completed completed completed Final Technical Report is resubmitted on 16th August 2013 12 Kambang – Indrapura Link No.017.2 - By DSC - By DSC - By DSC Technical Advisory Final Technical Advisory is submitted on 5th February 2014 13 SP.Rukis - TJ.Kemuning Link No.006.0 completed completed completed completed Final Technical Report is resubmitted on 16th August 2013 AWP -3 14 Painan – Kambang Link No.017.1 15 Sibolga – Bts TapSel Link No.016.1 completed completed completed completed Final Technical Report is submitted on 23th September 2013 16 Seblat – Ipuh Link No.010.0 - By DSC - By DSC - By DSC Technical Advisory Final Technical Advisory is submitted on 27th March 2014 17 Sp.Gng Kemala–Pg.Tampak Link No.061.1 18 Mukomuko – Bts.Sumbar Link No.015.3 Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 45 Group Pack No. Name of Sub-project Technical Design Review Road Safety Audit Submitted to PMU Post -Review Site Visting Full -Review Technical Report 19 Lais - Bintuan Link No.009.1 completed completed completed completed Final Technical Report is submitted on 17th September 2013 20 Lubuk Alung – Sicincin Link No.009.1 21 Lubuk Alung – Kuraitaji Link No.009.1 NEW 1 Jalan Sebelat – Ketahun Link No.013.005 2 Betungan – Tais Link No.013.018

6.6 Environmental and Social Impact Issues

6.6.1 Package No.01: Krui – Biha

Social Issues: The Larap report of Package no.04 Krui – Biha Lampung Province has already approved by the World Bank dated 4 January 2013, and the monitoring report had been submitted to the World Bank by PMU dated 10 April 2013. The WorldBank has reviewed the report dated 18 April 2013 required revision to be provided by DGH. According to the World Bank requested, CTC has revised a monitoring report, and submited to PMU dated 18 June 2013. A monitoring report has been submitted to the World Bank by PMU dated 21 June 2013, and approval from the World Bank dated 26 June 2013. Contract signing for the Package no.01Krui – Biha dated 25 Nov 2013. Environmental Issues:  CTC need to carried out training of RKPPL to DSC and contractor staff cause of no environmental specialist in DSC Team.  CTC has been check the recommendation of AMDAL to field and under coordination with DSCcontractor to input the environmental issues on the design.

6.6.2 Package No.02: Padang Sawah – SimpangEmpat

Social Issues: The Larap report of Package No.02Padang Sawah – SimpangEmpatWest Sumatera Province has already approved by the World Bank dated 13 January 2013, and the monitoring report has been submitted to the World Bank by PMU dated 2 April 2013. The WorldBank has reviewed the report dated 18 April 2013 required revision to be provided by DGH. According to the World Bank requested, CTC has revised a monitoring report, and submited to PMU dated 5 July 2013. A monitoring report has been submitted to the World Bank by PMU dated 15 July 2103, and approval from the World Bank dated 19 July 2013. The Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 46 project Sumaterathe remaining of 21 affected people did not receive compensation from Local Government yet. Now CTC is waiting a proof of the compensation payment for 21 affected people from local government. Contract signing for the Package no.02Padang Sawah - Sp.Empat dated 6 Dec 2013. Environmental Issues:  CTC need to carried out training of RKPPL to DSC and contractor staff cause of no environmental specialist in DSC Team.  CTC need check the recommendation UKLUPL bridge to field for clearance of environmental issues wich integrate in to the design.

6.6.3 Package No.03: Manggopoh – Padang Sawah

Social Issues: The Larap report of Package no.03 Manggopoh - Padang SawahWest Sumatera Province has already approved by the World Bank dated 4 January 2013, and the monitoring report has been submitted to the World Bank by PMU dated 2 April 2013. The WorldBankhas reviewed the report dated 18 April 2013 required revision to be provided by DGH. According to the World Bank requested, CTC has revised a monitoring report, and submited to PMU dated 18 June 2013. A monitoring report has been submitted to the World Bank by PMU dated 21 June 2103, and approval from the World Bank dated 26 June 2013. The project has the remaining of 15 affected people did not receive compensation from Local Government yet. CTC has received proof of the compensation payment for 5 from 15 affected people from local government. A monitoring report has submitted to the World Bank dated 28 February 2014. Contract signing for the Package no.03Manggopoh – Padang Sawah dated 6 Dec 2013. Environmental Issues:  CTC need to carried out training of RKPPL to DSC and contractor staff cause of no environmental specialist in DSC Team.

6.6.4 Package No.04: Ipuh – Bantal

Social Issues: The Larap report of Package no.04 Ipuh – Bantal has already approved by the World Bank dated 10 December 2012. CTC collected the compensation payment for 157 from the total of 227 PAPs from Head of Satker PJN II Bengkulu Province during 18 – 19 December 2013. A monitoring report of the package for Ipuh – Bantal already submitted to the World Bank dated 24 December 2013. Compensation payment for the remaining 70 from 227 PAP has paid by the World Bank, and a monitoring report has submitted to the World Bank dated 28 February 2014. Contract signing for the Package No.04 Ipuh – Bantal dated 14 Nov 2013. Environmental Issues: Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 47 Regarding to the implementation of the Review Mission on December 9 to 11 December 2013 in Province of Bengkulu and comments from the World Bank Environmental Expert related to the safeguards environmental documents for Package no.4 Ipuh Bantal, then based on observations in the field and the regulationsrequired environmental safeguards more then SPPL.Therefor the PMU has requested technical considerations from the Head of Subdirectorate of Environmental and Road Safety by the formal letter dated 16 Dec 2013.  CTC need to carried out training of RKPPL to DSC and contractor staff cause of no environmental specialist in DSC Team.  CTC will asist the consultant to decided of sampling point and environmental mitigation of project.

6.6.5 Package No.05: Sp. Rampa – Poriaha

Social Issues: The Larap report of Package no.05Sp.Rampa – Poriaha North Sumatera Province has already submitted to the World Bank by PMU dated 30 August 2013. The WorldBank has reviewed the report dated 16 September 2013 and required revision to be provided by DGH. According to the World Bank requested, CTC has revised a Larap report, and submited to the PMU dated 29October 2013. Larap report has been submitted to the World Bank by PMU dated 6 November 2103, and approval from the World Bank dated 12 November 2013 that documents disclosed at PMU website. Referring to the letter from World Bank, Director of Planning submitted an official letter to Director of Implementation Affairs Region I dated 18 November 2013 regarding to the approval of the report from the World Bank to be informed to Balai I North Sumatera Province. Now, PMUCTC is waiting report of implementation of the Larap from Head of Satker PJN II North Sumatera Province. Environmental Issues:  CTC need check the recommendation of UKLUPL to field for clearance of environmental issues wich integrate in to the design.

6.6.6 Package No.06: Psr.Pedati – Kerkap

Social Issues: CTC received a Larap report of Package no.06Psr.Pedati – Kerkap from Balai III PalembangPMU dated 7 October 2013. CTC has reviewed to finalize the Larap report during November 2013, and submitted to PMU dated 29 October 2013. The Larap report already submitted to the World Bank by PMU dated 13 November 2013 and approval the World Bank dated 20 November 2013 with some comments. Follow up the World Bank review and PMU letter, now the Larap report is being revised by CTC. A revision of the Larap report has been submitted to the World Bank dated 9 January 2014 and approval from the WB dated 16 January 2014 with request to provide 1 the Laraps are signed by Local Government, 2 using the form provided in Laraps in the monitoring report, and 3 land appraisal value used as reference for conducting Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 48 negotiation.The final revision of Larap including signed action under submission process to the World Bank by PMU. Environmental Issues:  CTC need check the recommendation of UKLUPL to field for clearance of environmental issues wich integrate in to the design.

6.6.7 Package No.07: Indrapura – Tapan

Social Issues: CTC received from Balai IIP2JN Padang Larap report of Package no.07Indrapura – Tapanduring on January 2014.Larap report already reviewed by CTC, and Directorate Implementation Region I being send Memo to Balai II. Environmental Issues:  CTC need check the recommendation of AMDAL to field for clearance of environmental issues wich integrate in to the design.  CTC a waiting Amdal documents from the Subdit TLKJAMDAL consultant for submit to the Bank.

6.6.8 Package No.08: Bts Kota Pariaman – Manggopoh

Social Issues: CTC received the LARAP report from Balai II PadangPMU dated 01 August 2013. Review and comment from CTC has been sent to PMU dated 9 September 2013, and PMU has forwarded to P2JNLocal Consultant and requested to revise the LARAP report based on CTC comment. Environmental Issues:  CTC need check the recommendation of AMDAL to field for clearance of environmental issues wich integrate in to the design.

6.6.9 Package No.09: Rantau Tijang – Kota Agung

Social Issues: Balai III will provide a Larap Document for Rantau Tijang – Kota Agung. Environmental Issues:  CTC need check the recommendation of UKLUPL to field for clearance of environmental issues wich integrate in to the design.

6.6.10 Package No.10: Sp. Empat – Air Balam Social Issues:

CTC received the LARAP report from Balai II PadangPMU on 01 August 2013. Review and Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 49 comment from CTC has been sent to PMU on 9 September 2013, and PMU forwarded to P2JNLocal Consultant and has requested to revise the LARAP report based on CTC comment. Environmental Issues:  CTC need check the recommendation of AMDAL to field for clearance of environmental issues wich integrate in to the design.

6.6.11 Package No.11: Bantal - Mukomuko Social Issues:

CTC received a Larap report of Package no.11 Bantal - Mukomuko from Balai III PalembangPMU dated 7 October 2013. CTC has reviewed to finalize the Larap report during November 2013, and submitted to PMU dated 29 October 2013. The Larap report already submitted to the World Bank by PMU dated 13 November 2103 and approval the World Bank dated 20 November 2013 with some comments. Follow up the World Bank review and PMU letter, now the Larap report is being revisedby CTC. A revision of the Larap report has been submitted to the World Bank dated 9 January 2014 and approval from the WB dated 16 January 2014 with request to provide 1 the Laraps are signed by Local Government, 2 using the form provided in Laraps in the monitoring report, and 3 land appraisal value used as reference for conducting negotiation. The final revision of Larap including signed action under submission process to the World Bank by PMU. Environmental Issues:  CTC need check the recommendation of AMDAL to field for clearance of environmental issues wich integrate in to the design.

6.6.12 Package No12: Kambang – Indrapura Social Issues:

CTC received the LARAP report form Balai II PadangPMU on 01 August 2013. Review and comment from CTC has been sent to PMU on 9 September 2013, and PMU has forwardedto P2JN Local Consultant and requested to revise the LARAP report based on CTC comment. Environmental Issues:  CTC need check the recommendation of AMDAL to field for clearance of environmental issues wich integrate in to the design.  CTC a waiting AMDAL Doc from the Subdit TLKJ AMDAL Consultant

6.6.13 Package No.13: Sp. Rukis – Tj. Kemuning Social Issues:

CTC received a Larap report of Package no.13 Sp.Rukis – Tj.Kemuning from Balai III Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 50 PalembangPMU dated 7 October 2013. CTC has reviewed to finalize the Larap report during November 2013, and submitted to PMU dated 29 October 2013. The Larap report already submitted to the World Bank from PMU dated 13 November 2103 and approval the World Bank dated 20 November 2013 with some comments. Follow up the World Bank review and PMU letter, now the Larap report is being revisedby CTC. A revision of the Larap report has been submitted to the World Bank dated 9 January 2014 and approval from the WB dated 16 January 2014 with request to provide 1 the Laraps are signed by Local Government, 2 using the form provided in Laraps in the monitoring report, and 3 land appraisal value used as reference for conducting negotiation. The final revision of Larap including signed action under submission process to the World Bank from PMU. Environmental Issues:  CTC need check the recommendation of UKLUPL to field for clearance of environmental issues wich integrate in to the design.

6.6.14 Package No.14: Painan – Kambang Social Issues:

CTC received from Balai IIP2JN Padang Larap report of Package no.14Painan – Kambangduring on January 2014. Larap report already reviewed by CTC, and Directorate Implementation Region I is being send Memo to Balai II. Environmental Issues:  CTC need check the recommendation of AMDAL to field for clearance of environmental issues wich integrate in to the design.  CTC a waiting AMDAL Doc from the Subdit TLKJ AMDAL Consultant

6.6.15 Package No.15: Sibolga – Bts. Tapsel Social Issues:

CTC received Final LARAP report form BalaiPMU on 30 September 2013. The report already submitted to the Bank on 22 October 2013 and approved by the Bank on 28 October 2013 with some comments. Follow up the WorldBank review and PMU letter, now the Larap report is being revisedby CTC. A revision Larap reports has been submitted to the WB dated 30 January 2014 and approval from the WB dated 6 February 2014. Environmental Issues:  CTC need check the recommendation of UKLUPL to field for clearance of environmental issues wich integrate in to the design. Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 51

6.6.16 Package No.16: Sebelat – Ipuh Social Issues:

CTC received a Larap report of Package no.16 Sebelat - Ipuh from Balai III PalembangPMU dated 7 October 2013. CTC has reviewed to finalize the Larap report during November 2013, and submitted to PMU dated 29 October 2013. The Larap report already submitted to the World Bank by PMU dated 13 November 2103 and approval the World Bank dated 20 November 2013 with some comments. Follow up the World Bank review and PMU letter, now the Larap report is being revisedby CTC. A revision of the Larap report has been submitted to the World Bank dated 9 Jan 2014 and approval from the WB dated 16 Jan 2014 with request to provide 1 the Laraps are signed by Local Government, 2 using the form provided in Laraps in the monitoring report, and 3 land appraisal value used as reference for conducting negotiation. The final revision of Larap including signed action under submission process to the World Bank from PMU. Environmental Issues:  CTC need check the recommendation of AMDAL to field for clearance of environmental issues wich integrate in to the design.

6.6.17 Package No.17: SP. Gunung Kemala – Pg. Tampak Social Issues:

The Larapreporthas reviewed by CTC and submitted to PMU dated 30 August 2013. The report already submitted to the World Bank by PMU dated 10 September 2013 and approval the World Bank dated 16 September 2013 with some comment The revision of Larap Report submitted to PMU byCTC dated 29 October 2013. The report already submitted to the World Bank dated 06 November 2103 and responsed by the Bank on 12 November 2013and that documents disclosed at PMU website. Referring to letter from the World Bank, Director of Planning submit a official letter to Director of Implementation Affairs Region I dated 18 November 2013 regarding approval of the report from the World Bank to be informed to Balai III PalembangSatker in Lampung Province. Now, PMUCTCis waiting a report of Larap implementation from Satker in Lampung Province. Environmental Issues:  CTC need check the recommendation of AMDAL UKLUPL to field for clearance of environmental issues wich integrate in to the design.

6.6.18 Package No.18: Mukomuko – Bts. Sumbar Social Issues:

Balai III will provide Larap Document for this package. Environmental Issues:  CTC need check the recommendation of AMDAL to field for clearance of environmental Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 52 issues wich integrate in to the design.

6.6.19 Package No.19: Lais - Bintunan Social Issues:

CTC received a Larap report of package no.19 Lais - Bintunan from Balai III PalembangPMU dated 7 October 2013. CTC has reviewed to finalize the Larap report during November 2013, and submitted to PMU dated 29 October 2013. The Larap report already submitted to the World Bank by PMU dated 13 November 2103 and approval the World Bank dated 20 November 2013 with some comments. Follow up the World Bank review and PMU letter, now the Larap report is being revisedby CTC. A revision of the Larap report has been submitted to the World Bank dated 9 January 2014 and approval from the WB dated 16 January 2014 with request to provide 1 the Laraps are signed by Local Government, 2 using the form provided in Laraps in the monitoring report, and 3 land appraisal value used as reference for conducting negotiation. The final revision of Larap including signed action under submission process to the World Bank from PMU. Environmental Issues:-  CTC need check the recommendation of UKLUPL to field for clearance of environmental issues wich integrate in to the design.

6.6.20 Package No.20: Lubuk Alung – Sicincin Social Issues:

CTC received from Balai IIP2JN Padang Larap report of Package no.20Lubuk Alung – Sicincinduring January 2014. Larap report already reviewed by CTC, and Directorate Implementation Region I is being send Memo to Balai II. Environmental Issues:  CTC need check the recommendation of UKLUPL to field for clearance of environmental issues wich integrate in to the design.

6.6.21 Package No.21: Lubuk Alung – Kuraitaji Social Issues:

CTC received from Balai IIP2JN Padang Larap report of package No.21Lubuk Alung – Kuraitajiduring January 2014. Larapreport already reviewed by CTC, and Directorate Implementation Region I is being send Memo to Balai II. Environmental Issues:-  CTC need check the recommendation of UKLUPL to field for clearance of environmental issues wich integrate in to the design. Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 53

6.7 Management Information System

The WINRIP official website has been completed and already online since August 2013. But it is still poor content of articles, news, documents, reports and media gallery. This is because the data and information is not collected properly. So the Administrator initiated to collecting the data and information from the PMU and CTC. After some data and information has been collected, then the Administrator is start uploading the articles, news, documents, reports and media gallery into the WINRIP website. Please see current conditions of the WINRIP website with URL address at http:www.winrip-ibrd.com . And the following is detailed explanation of the process of data collection, data compilations, and upload the data to the WINRIP website in January 2014. 6.7.1. Data Colletion The updating data is often constrained by the human factor. The consultants and the assistants are undisciplined to upload files to the server. To overcome this, Administrator needs to collecting data manually by visiting each consultants and assistants door to door to the PMU dan CTC office.

a. List of data to be searched Here is a list of data that needed to upload into the WINRIP website.

Section No. Data Type Source About 1 WINRIP Article PMM 2 PMU Article PMM 3 CTC Article PMM 4 DSC Article PMM News 1 Site Visit Article Photo CTC 2 Training and workshop Article Photo CTC Document 1 Project Document CTC 2 Highway Document CTC 3 Environment Social Document CTC 4 Procurement Document CTC 5 Community Development Document CTC Report 1 Project Progress Report CTC 2 Management Report Report CTC Procurement 1 Procurement Plan Report PMU 2 Bidding Information Repot PMU 3 Contract Report PMU ACAP 1 Complaint Form CTC Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 54 Section No. Data Type Source 2 Community Representative Observer Report CTC 3 Third Party Monitoring Report CTC 4 Disclosure of information Article CTC Gallery 1 Photo Media CTC 2 Video Media CTC 3 Presentation Media CTC b. Data storage The administrator using USB flash disk to copied all of data and documents from the computer of each consultants and assistants. Then the files has sorted and stored in the external hard disk with space 2 TB. Furthermore, all files has uploaded to the File Storage server as a data storage and archive documents. 6.7.2. Data Compilation Compilation of data is the data selection process, tabulation and grouping the data according to predetermined categories. Administrators often obtain data and documents that are not in accordance with the requirements, that need to do the selection and grouping the data according to predetermined requirements. a. Sorting of data Sorting is the process of arranging data into meaningful order so that you can analyze it more effectively. Sorting worksheet data also makes it easier to analyze. In this case the data collected by the need of article category on WINRIP website. Then make a check list of where the data is already completed or not collected. No. Document Type Description 1 Management Report The documents that created by CTC WINRIP and arranged in a period of time, such as Preliminary, Monthly, Quarterly and Final. 2 Technical Report The documents that created by experts in the CTC WINRIP in accordance with their task and section. 3 Documents The documents that related to the WINRIP project. The document prepared in accordance with the types of documents and sort by each package of the WINRIP project. Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 55 b. Converting files To make easier the process of uploading the data and archiving of documents, all of documents must be converted into PDF files. And for files that can not be converted to a PDF, then it is collected and converted into a ZIP file. So all of users can easily download all of document files from the WINRIP website. + + + + All compressed into one ZIP file Each files must be converted to PDF file ZIP

c. File names composition

The file name must be set with structured and neat. And information of the file should be summarized in a file names. Then it is easier to search that files later. WINRIP Ducument Title Description Date Extention _ _ _ _ _ . Section Document Title Description Date Extention : WINRIP Project : Author PMU, CTC, DSC : Expert section : Document title : Additional description of file : Year+Month+Date : File extention Section WINRIP PMUCTCDSC PMUCTCDSC Example: Before  BAB I Pendahuluan Revisi Akhir pisan.pdf Modification  WINRIP_CTC _ HIGHWAY _ SCM _ Chapter I _ 2013 . pdf