Monthly Progress Report April 2014
Western I ndonesia National Roads I mprovement Project 39
It is planned so far that there will be three 3 consultant services for: •
Capacity Building of Disaster Risks Reduction •
Capacity Building for Environmental Management •
Capacity Building for Road Safety Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate
of Environment and Road Safety outlining the proposed scope activities for the component.
During preparation of this Report, the procurement for consultants under this component has not yet been started. Preparation for the procurement would be coordinated by the
PMU, the DGH Procurement Team and the CTC.
6.3 Training
6.3.1 Training and Workshop on Anti Corruption and Environmental Mitigations :
There was no training, workshop or seminar conducted by CTC during this month. However , the CTC’s Training Specialist in coordination with Community Development Officer and the
Environmental Specialist prepared all the material handouts for the proposed schedule trainingworkshop by the end of next month.
6.3.2 Annual Training Program
Examining some existing documents and information from previous projects SRRP, DGRI TrainingEIRTP-1, EIRTP-2: TOR, training report, training modules, etc.
Inquiring and asking for clarification concerning various aspects related to training delivery, e.g.: course programs, standard procedures and mechanism of training
operation within the CTC WINRIP, target groups and their requirements, etc.
Proposing for adding the position of a sub-professional staff, i.e. Assistant Training Specialist or Training Technician to be included in the Amendment No. 2.
Preparing Summary of Training Program tentative and Training Course Synopsis.
Consulting with relevant Specialists concerning the Course Synopsis to define the important points of contents meeting the project needs and therefore should be included.
Monthly Progress Report April 2014
Western I ndonesia National Roads I mprovement Project 40
6.4 Anti‐Corruption Issues
6.4.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the
establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between
the World Bank and the DGH.
The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the procurements process on key procurement steps including pre-bid meeting
and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be invited from local universities or other selected independent
institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and
civil society groups can become involved in monitoring the progress of the project. This mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which
includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of
substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment
concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro-active in resolving issues when such a
matter arises. The Community Development specialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints
Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will
provide necessary information in the Project Implementation Plan PIP, Project Management manual PMM on their website, and in the bidding documents, such as
contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual
Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the
project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project
6.4.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs during September 2013, was adjusted and supported the progress of procurement
activities.
