Monthly Progress Report April 2014
Western I ndonesia National Roads I mprovement Project 34
CODE ROOT
1
st
FOLDER 2
nd
FOLDER
07 07_Highway
07_01 07_01_General
07_02 07_02_Design_Review
07_02_01 Package 1,
2, 3, 4 07_03
07_03_Auditor 07_03_01
Package 1, 2, 3, 4
07_04 07_04_Meeting
07_05 07_05_Report
08 08_Quality_Assurance
08_01 08_01_General
08_02 08_02_Meeting
08_03 08_03_Report
09 09_Financial
09_01 09_01_General
09_02 09_01_Meeting
09_03 09_01_Report
10 10_Environmental
10_01 10_01_General
10_02 10_02_Environmental_Review
10_03 10_03_Environmental_Studies
10_04 10_04_HIVAIDS
10_05 10_05_Monitoring
10_06 10_06_Meeting
10_07 10_07_Report
11
11_Social_Impact
11_01 11_01_General
11_02 11_02_LARAP_Review
11_03 11_03_Monitoring
11_04 11_04_Meeting
11_05 11_05_Report
12 12_Procurement
12_01 12_01_General_Procurement_Notice
12_02 12_02_Special_Procurement_Notice
12_03 12_03_Bidding
12_03_01 CTC
12_03_02 DSC
12_03_03 Civil Works
12_03_04 Capacity
Building 12_03_05
Disaster
Monthly Progress Report April 2014
Western I ndonesia National Roads I mprovement Project 35
CODE ROOT
1
st
FOLDER 2
nd
FOLDER
Management 12_04
12_04_Meeting 12_05
12_05_Report 13
13_Data_and_Informat ion
13_01 13_01_General
13_02 13_02_Source_Code
13_03 13_03_Master_Software
13_04 13_04_Meeting
13_05 13_05_Report
14
14_Community_Devel opment
14_01 14_01_General
14_02 14_02_ACAP_Review
14_03 14_03_WPM
14_04 14_04_PP3
14_05 14_05_Meeting
14_06 14_06_Report
15 15_Supporting_Staff
15_01 15_01_Tedi_Okta_Pratama
15_02 15_02_Banu_Amanda_Zuhri
15_03 15_03_Data_Manager
15_04 15_04_Bayu_Rendro
Each folder will only be able to be accessed by responsible and nominated staff members to prevent any undesirable alteration or addition to the stored material.
Each engineer will save every document into its correct folder which will be backed up weekly by the Database Specialist on a 2 TB of external hard disk.
5.3.3. Financial Management Information System FMIS
The application of Financial Management Information System FMIS is built to stored the data of project progress every month. The project progress and financial
information is retrieved from the MC Monthly Certificate that made by the contractor or consultant at submission of invoice. And we expected to know the progress status
of each package will always be updated every month. In the next 2 months we are developing the FMIS application. You can see the progress with the URL address
http:fmis.winrip-ibrd.com .
5.3.4. Website
The official website of the WINRIP is already completed and online in August 2013. And is currently being carried update articles and documents related to the WINRIP
project. Please check the URL address: http:www.winrip-ibrd.com
.
Monthly Progress Report April 2014
Western I ndonesia National Roads I mprovement Project 36
HOME ABOUT
NEWS DOCUMENT
REPORT PROCUREMENT
ACAP GALLERY
APPLICATION FOOTER
WINRIP PMU
CTC DSC
Document Report
Project Highway
Social and Environment
Community Development
Procurement Progress Report
Financial Report Audit Report
Annual Report Progress
Report Financial
Report Audit
Report Annual
Report Procurement
Plan Bidding
Information Procurement
Contract Goods
Consultant Civil Works
CHS Pengaduan
CRO WPM
TPM PP3
Public Information
Photo Video
Presenta- tion
File Storage WebGIS
CHS PMS
Procedure Complaint Form
Complaint Report
Document Selection
Data Report
Document Selection
Data Report
Contact Copyright
Site Map of WINRIP website. The WINRIP website contains all of the following items:
a General WINRIP information including copies of all reports i.e. Monthly Progress Reports and Quarterly Progress Reports, Social and Environmental Status
Reports and the Road Safety Audit Reports. b Project list and Project Progress Status including Procurement Plan and Bid Winners,
and Copies of all Bid Documents. c ACAP and Complaint Handling System including contact points, list of Community
Representation Observers, and list of Third Party Monitors. d Documents, including all reports and bidding documents.
e Gallery and other important information. f Package Location Map.
Monthly Progress Report April 2014
Western I ndonesia National Roads I mprovement Project 37
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance
6.1.1 World Bank Missions
A World Bank mission took place between April 28 and onward to May 13, 2014 to review the implementation status of the Western Indonesia National Roads Improvement Project
WINRIP. The mission was comprised of Elisabeth Goller Task Team LeaderSr. Transport Specialist, Amilia Aldian Transport Engineer, Budi Permana Procurement Specialist,
Agus Sjamsudin Road Engineer, María José Sala Pelufo Transport Specialist, Novira Kusdarti Asra Sr. Financial Management Specialist, Achmad Affandi Nasution
Governance and Anti-Corruption Specialist, Dennie Stenly Mamonto Environmental Specialist, Francisca Melia Setiawati Social, Land AcquisitionResettlement Specialist, and
Yulita Sari Soepardjo Team Assistant. The Bank team held kick-off meetings with the Project Implementation Unit PMU in the
Directorate General of Highways DGH and the project consultants on April 28, 2014. A number of meetings are scheduled to be held during the last week of April and in the first
week of May. The Bank team are going to visit several project locations in West Sumatra from May 6 to May 9, 2014. The final wrap-up meeting with Bappenas is schedule during
the middle part of May 2014. These will be recorded in the next MPR.
6.1.2 Performance Indicators
GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the project’s performance in achieving its stated development objectives. These
KPIs are provided in the World Bank’s Project Appraisal Document PAD, together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the initial Project Implementation Schedule as shown in Appendix I.
The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and
reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of
the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
