Monthly Progress Report April 2014
Western I ndonesia National Roads I mprovement Project 53
6.7 Management Information System
The WINRIP official website has been completed and already online since August 2013. But it is still poor content of articles, news, documents, reports and media gallery. This is
because the data and information is not collected properly. So the Administrator initiated to collecting the data and information from the PMU and CTC. After some data and information
has been collected, then the Administrator is start uploading the articles, news, documents, reports and media gallery into the WINRIP website. Please see current conditions of the
WINRIP website with URL address at
http:www.winrip-ibrd.com . And the following is
detailed explanation of the process of data collection, data compilations, and upload the data to the WINRIP website in January 2014.
6.7.1. Data Colletion The updating data is often constrained by the human factor. The consultants and the
assistants are undisciplined to upload files to the server. To overcome this, Administrator needs to collecting data manually by visiting each consultants and assistants door to door to
the PMU dan CTC office.
a. List of data to be searched Here is a list of data that needed to upload into the WINRIP website.
Section No.
Data Type
Source
About 1
WINRIP Article
PMM 2
PMU Article
PMM 3
CTC Article
PMM 4
DSC Article
PMM News
1 Site Visit
Article Photo CTC
2 Training and workshop
Article Photo CTC
Document 1
Project Document
CTC 2
Highway Document
CTC 3
Environment Social Document
CTC 4
Procurement Document
CTC 5
Community Development Document
CTC Report
1 Project Progress
Report CTC
2 Management Report
Report CTC
Procurement 1
Procurement Plan Report
PMU 2
Bidding Information Repot
PMU 3
Contract Report
PMU ACAP
1 Complaint
Form CTC
Monthly Progress Report April 2014
Western I ndonesia National Roads I mprovement Project 54
Section No.
Data Type
Source
2 Community
Representative Observer
Report CTC
3 Third Party Monitoring
Report CTC
4 Disclosure of information
Article CTC
Gallery 1
Photo Media
CTC 2
Video Media
CTC 3
Presentation Media
CTC
b. Data storage The administrator using USB flash disk to copied all of data and documents from the
computer of each consultants and assistants. Then the files has sorted and stored in the external hard disk with space 2 TB. Furthermore, all files has uploaded to the File Storage
server as a data storage and archive documents.
6.7.2. Data Compilation Compilation of data is the data selection process, tabulation and grouping the data according
to predetermined categories. Administrators often obtain data and documents that are not in accordance with the requirements, that need to do the selection and grouping the data
according to predetermined requirements.
a. Sorting of data Sorting is the process of arranging data into meaningful order so that you can analyze it
more effectively. Sorting worksheet data also makes it easier to analyze. In this case the data collected by the need of article category on WINRIP website. Then make a check list of
where the data is already completed or not collected.
No. Document Type
Description
1 Management Report
The documents that created by CTC WINRIP and arranged in a period of time, such as Preliminary,
Monthly, Quarterly and Final.
2 Technical Report
The documents that created by experts in the CTC WINRIP in accordance with their task and section.
3 Documents
The documents that related to the WINRIP project. The document prepared in accordance with the types
of documents and sort by each package of the WINRIP project.
Kategori