Monthly Progress Report April 2014
Western I ndonesia National Roads I mprovement Project 55
b. Converting files To make easier the process of uploading the data and archiving of documents, all of
documents must be converted into PDF files. And for files that can not be converted to a PDF, then it is collected and converted into a ZIP file. So all of users can easily download all
of document files from the WINRIP website.
+ + + +
All compressed into one ZIP file Each files must be converted to PDF file
ZIP
c. File names composition
The file name must be set with structured and neat. And information of the file should be summarized in a file names. Then it is easier to search that files later.
WINRIP Ducument Title
Description Date
Extention
_ _ _
_ _ .
Section Document Title
Description Date
Extention
: WINRIP Project : Author PMU, CTC, DSC
: Expert section : Document title
: Additional description of file : Year+Month+Date
: File extention
Section
WINRIP
PMUCTCDSC
PMUCTCDSC
Example: Before
BAB I Pendahuluan Revisi Akhir pisan.pdf Modification
WINRIP_CTC
_ HIGHWAY
_ SCM
_ Chapter I
_ 2013
. pdf
Monthly Progress Report April 2014
Western I ndonesia National Roads I mprovement Project 56
6.7.3. Data Upload After all the data and documents have sorted and converted according to their type and
category, then the data and the document is uploaded into the WINRIP website.
a. Update into website
The WINRIP website is for public information, so the type of document that is published on the website are public documents, such as Managemen Reports and Documents.
Screenshot – Management Reports. Screenshot – Documents.
b.
Upload files into The File Storage server
All documents that have been converted into a PDF file and ZIP file then it uploaded into the File Storage server. This document files will be as archived data. And it can only be
accessed by internal users who are already have a username and password to login to the File Storage server.
Monthly Progress Report April 2014
Western I ndonesia National Roads I mprovement Project 57
Screenshot – Technical Reports.
6.8 Quality Assurance
The Quality Assurance Engineer continued review of the Project Management Manual. Other activities done during the period, refer to Appendix D.
But the quality assurance activities for the project cannot be reported, as there has been no information of quality assurance works from DSC.
6.9 Project Risks and Mitigation Measures 6.9.1
Risks Related to Delays
Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected to the procurement of
AWP-2 and AWP-3 sub-projects. As discussed previously above, the DED of several subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC
has then been instructed by DGH to review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
6.9.2 Financial Risks
The following factors will be monitored during implementation of the loan project. •
Loan Amount •
Actual Tender Prices •
Price Adjustment •
Currency Fluctuation •
Current Estimated Situation No risk was detected until preparation of this report since the main program of the loan civil
works implementation has not yet been started with contract sign.
6.9.3 Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence or otherwise of contractors shall be
