Road Sector Institutional Development

Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 40

6.4 Anti‐Corruption Issues

6.4.1 Anti-Corruption Action Plan ACAP

The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and the DGH. The following tasks particularly need to establish procedures to be undertaken:  Selection of Community Representative Observers CROs of civil society groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.  Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the progress of the project. This mechanism will include regular sharing of information with the media.  Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro-active in resolving issues when such a matter arises. The Community Development specialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents  Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan PIP, Project Management manual PMM on their website, and in the bidding documents, such as contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project

6.4.2 Community Representative Observers CRO

The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs during September 2013, was adjusted and supported the progress of procurement activities. Monthly Progress Report April 2014 Western I ndonesia National Roads I mprovement Project 41 During April 2014 was no activity on the Community Representative Observers CROs, because CROs for four AWP-1 packages package 01, 02, 03, and 04 has finished at the Announcement of Bid Winners of in November 2013. The Annual Work Program-2 AWP-2 is not yet ready for tender, so there is no procurement activities, therefore the CRO activity was not be held. The activities progress of Community Representative Observers CROs from January 2013 until April 2014, as shown in Appendix H1.

6.4.3 Third Party Monitoring TPM

Interview of TPM candidates for the four AWP-1 packages and evaluation of their proposal has been done during March 2014. In April had been planned for some follow-up of TPM activities such as: ‘  Delivery of preparatory training for selected TPM teams;  Assist the Officer in Charge of PMU to prepare the Approval letter of the TPM teams;  Provision Decree of the Director of Planning of DGH concerning the formation of Third Party Monitoring for four packages of AWP-1 WINRIP;  Providing the Letter of Employment Agreement Memorandum of Understanding between the TPM teams with CTC WINRIP on behalf of PMU WINRIP. The delivery of preparatory training for selected TPM teams activity could not be done in April 2014, due to the lack of certainty of the availability funding for the ACAP activities on CTC WINRIP original contract, therefore the TPM activity in April focused on the preparation of the Technical Justification for propose of additional funds for anti-Corruption Action Plan on Amendment 2 of the CTC contract. The Approval letter of the TPM teams by the Officer in Charge of PMU has been prepared, and will be signed when preparatory training has been carried out. Likewise, the establishment of the Decree of the Director of Planning, DGH concerning the formation of TPM teams for four packages of AWP-1 WINRIP, and providing the Letter of Employment Agreement Memorandum of Understanding between the TPM teams with CTC WINRIP on behalf of PMU WINRIP have been drafted. The Progress of Third Party Monitoring TPM Activities from April 2013 up to March 2014 and the works plan is shown in Appendix H2.

6.4.4 Complaint Handling System CHS

The Community Development Officer with collaboration with MIS Specialist has developed a software application of Complaint Handling System CHS in integrated to website of WINRIP http:www.winrip-ibrd.com. In the implementation of Complaint Handling System CHS essentially there are four main components as follows: • Data Entry.