Management Information System List of data to be searched Here is a list of data that needed to upload into the WINRIP website.

Monthly Progress Report March 2014 Western I ndonesia National Roads I mprovement Project 58 Section No. Data Type Source ACAP 1 Complaint Form CTC 2 Community Representative Observer Report CTC 3 Third Party Monitoring Report CTC 4 Disclosure of information Article CTC Gallery 1 Photo Media CTC 2 Video Media CTC 3 Presentation Media CTC b. Data storage The administrator using USB flash disk to copied all of data and documents from the computer of each consultants and assistants. Then the files has sorted and stored in the external hard disk with space 2 TB. Furthermore, all files has uploaded to the File Storage server as a data storage and archive documents. 6.7.2. Data Compilation Compilation of data is the data selection process, tabulation and grouping the data according to predetermined categories. Administrators often obtain data and documents that are not in accordance with the requirements, that need to do the selection and grouping the data according to predetermined requirements. a. Sorting of data Sorting is the process of arranging data into meaningful order so that you can analyze it more effectively. Sorting worksheet data also makes it easier to analyze. In this case the data collected by the need of article category on WINRIP website. Then make a check list of where the data is already completed or not collected. No. Document Type Description 1 Management Report The documents that created by CTC WINRIP and arranged in a period of time, such as Preliminary, Monthly, Quarterly and Final. 2 Technical Report The documents that created by experts in the CTC WINRIP in accordance with their task and section. 3 Documents The documents that related to the WINRIP project. The document prepared in accordance with the types of documents and sort by each package of the WINRIP project. Monthly Progress Report March 2014 Western I ndonesia National Roads I mprovement Project 59 b. Converting files To make easier the process of uploading the data and archiving of documents, all of documents must be converted into PDF files. And for files that can not be converted to a PDF, then it is collected and converted into a ZIP file. So all of users can easily download all of document files from the WINRIP website. + + + + All compressed into one ZIP file Each files must be converted to PDF file ZIP

c. File names composition

The file name must be set with structured and neat. And information of the file should be summarized in a file names. Then it is easier to search that files later. WINRIP Ducument Title Description Date Extention _ _ _ _ _ . Section Document Title Description Date Extention : WINRIP Project : Author PMU, CTC, DSC : Expert section : Document title : Additional description of file : Year+Month+Date : File extention Section WINRIP PMUCTCDSC PMUCTCDSC Example: Before  BAB I Pendahuluan Revisi Akhir pisan.pdf Modification  WINRIP_CTC _ HIGHWAY _ SCM _ Chapter I _ 2013 . pdf Monthly Progress Report March 2014 Western I ndonesia National Roads I mprovement Project 60 6.7.3. Data Upload After all the data and documents have sorted and converted according to their type and category, then the data and the document is uploaded into the WINRIP website.

a. Update into website

The WINRIP website is for public information, so the type of document that is published on the website are public documents, such as Managemen Reports and Documents. Screenshot – Management Reports. Screenshot – Documents. b. Upload files into The File Storage server All documents that have been converted into a PDF file and ZIP file then it uploaded into the File Storage server. This document files will be as archived data. And it can only be accessed by internal users who are already have a username and password to login to the File Storage server.