Monthly Progress Report August 2014
Western I ndonesia National Roads I mprovement Project 45
and 21
19 LARAPs for packages 2 Padang
Sawah Simpang Empat DGH
• NOL for additional LARAP issued on
Submitted to Bank on July 21, 2014. •
On August 18, 204 Bank sent a reminder to the PMU to complete the LARAP
implementation process and submit documentary evidence.
• The TL of DSC reported a change of design of
the slope protection. Bank will follow up on the impact on LARAP.
20 LARAPs for packages 3
Manggopoh - Padang Sawah PMU
• On August 18, 2014 the Bank sent a
reminder letter to PMU to complete LARAP implementation process and submit
documentary evidence. 21
Engineering design and reviewapproval of slope
protection design completion and the nomination of the chief
inspector for package 4 DSC
• The PMU will communicate with DSC and
inform the Bank in the first week of September, 2014.
22 PMU to submit draft DED and EE
of package 7, 8, 10, and 12 including the new technical
standards, which will considerable increase the cost
of these packages. PMU
• The PMU will send to the WB the designs
together with the new standard for road design in the first week of September.
23 DSC additional staffs
PMU and DSC
• The TL of DSC informed the Bank team that
DSC is finalizing the contract addendum 1 for additional staff, asking for one highway
inspector, one surveyor, and one laboratory technician for each work package and, for
the central office, one highway engineer, one bridge engineer, one quality engineer,
one social and environmental specialist, and one QAT operator.
• To expedite the process, the Bank team
suggested that PMU and DSC to submit a request letter for some staffs who are
urgently needed e.g. bridge engineer package 2, supervision engineer, rather
than waiting for the complete addendum. •
DSC will submit the request to the PMU in the second week of September.
24 Revert the very slow
implementation progress under Package 01: Biha - Krui
Contractor: PT. Jaya Kontruksi Mangala P.T
Length: 25.06 Km Contract Amount
IDR 134,909,211,000 Commencement of Work:
08 January 2014 DSCDGH
• The delays are due mainly to the lack of
approval of the field engineering by DSC and the Balai, shortages of labor, limited financial
resources and weak supervision a new team leader for the supervision took over in July.
• DSC is currently revising the field engineering
and will approve it in the last week of August.
• The Bank asked DSCDGH to formally warn
the contractor on the consequences of the delay and request a revised work program
and an action plan to catch up with the delays.
25 Revert the very slow
implementation progress under Package 04:
DSCDGH •
Some of the reason for the delays may be due to the lack of approval of the field
engineering by DSC and the Balai and weak
Monthly Progress Report August 2014
Western I ndonesia National Roads I mprovement Project 46
Ipuh - Bantal Contractor: PT. Waskita Karya
PT. Jaya Length: 42.46 Km
Contract Amount IDR 186,936,750,000
Commencement of Work: 10 January 2014
supervision. •
DSC is currently revising the field engineering and will approve it in the last week of
August. •
The DSC team leader will visit this work in the beginning of September and will inform
the WB about the reasons for the delay. •
The Bank asked DSCDGH to formally warn the contractor on the consequences of the
delay and request a revised work program and an action plan to catch up with the
delays.
26 Catch up with some of the initial
delays under packages 02 and 03
DSCDGH •
Delays are due to initial licensing issues for the base camp and the quarry, lack of
approval of the field engineering by DSC and the Balai and weak supervision.
• DSC is currently revising the field engineering
and will approve it in the last week of August.
• DSC will discuss with the contractors ways to
catch up with the delays.
6.1.3 Performance Indicators GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the
project s performance in achieving its stated development objectives. These KPIs are provided in the World Bank s Project Appraisal Document PAD, together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the initial Project Implementation Schedule as shown in Appendix I.
The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant.
Monthly Progress Report August 2014
Western I ndonesia National Roads I mprovement Project 47
The main CTC activities during August 2014 are as follows: •
Continue assistance to PMU as and when required. •
Prepare and submit Monthly Progress Report for August 2014 •
Finalization of International Competitive Bidding documents for Package No. 11, 5 and 13 •
Monitoring LARAP implementation •
Meeting with World Bank and PMU to update Agreed Key Actions and Mission Plans •
Monitoring of implementation of environmental mitigation measures •
Monitoring of financial status and disbursements •
Conducted technical design review of DED safety audit •
Prepared issued letters to PMU and DSC •
Conducted weekly CTC coordination meetings •
Prepared and Finalized draft PMM •
Prepared PMM dissemination •
Meeting with Monitoring Team of WINRIP Steering Committee. •
Attended Pre-Bid Conference for Package No. 5 and participate in the Site Visit.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting.
The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and
reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.
The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera.
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
Monthly Progress Report August 2014
Western I ndonesia National Roads I mprovement Project 48
6.2.3 Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk
mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas.
It is planned so far that there will be three 3 consultant services for: •
Capacity Building of Disaster Risks Reduction •
Capacity Building for Environmental Management •
Capacity Building for Road Safety Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of
Environment and Road Safety outlining the proposed scope activities for the component.
During preparation of this Report, the procurement for consultants under this component has not yet been started. Preparation for the procurement would be coordinated by the PMU, the DGH
Procurement Team and the CTC.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month July 2014 summarized below:
• Continuing to assist PMU in the actions of perfecting the PMM document to be ready for
socializationdissemination.
• Assisting the PMU in preparing and carrying out the Updated PMM Socialization
Workshop, in the hope of being conducted during the month of August 2014 after being postponed from the last week of June 2014 in Batam as previously scheduled.
It should be noted that the first half of this reporting month 1
st
-14
th
August 2014, based on the Amendment No. 2 to Contract NO. 06-20CTCTALN 80431112, is included in one month
intermittent period that has been made use by both training staff of CTC. Both of them have intermitted from 15
th
July 2014 until 14
th
August 2014. Therefore, actually this reporting month covers only the activities carried out during the second half of August 15
th
31
st
August 2014.
The work during the second-half of this reporting month was then focused on the following activities:
