Database Management Information System

Monthly Progress Report August 2014 Western I ndonesia National Roads I mprovement Project 43 6 PROJECT PERFORMANCE

6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

No World Bank implementation mission this period. 6.1.2 Agreed Key Actions and Mission Plans During Recent World Bank Visit A project review meeting took place on August 25 and 26, 2014 in the Bina Marga office. The meeting was chaired by Mr. Agusta Sinulingga, the head of PMU WINRIP, and was attended by some representatives of PMU, CTC s Team, Team Leader of DSC and the Bank s Team. It was understood that Bina Marga will propose another two packages to replace package 9 and package 18. The candidates of the replacement are in North Sumatera Province. CTC formally submitted the Technical Analysis Report of Proposed roadlines. A list of the key actions to be monitored during the next progress review meeting is listed below. No. Action By Whom Status and Target dates 1 Project reviews DGH and Bank • September 2014 the DSC team leader of DSC will participate in all future review meetings via skype 2 ToR for Capacity Enhancement on Disaster Risk Mitigation PMU and CTC • TLKJ sent a draft on August 25, 2014 based on a discussion with the WB on July 23, 2014. • WB to meet with TLKJ in the beginning of September to finalize jointly the draft. 3 Complete and send to the Bank UKL UPL for package 4 CTC • Will be presented to BLH environmental agency in the first week of Sept, 2014. • Will be submitted to Bank on September 2014 after BLH approves it. 4 Submit LARAP documents for packages 7, 8, 10 and 12 for Bank review DGH • 8, 10 - NOL given on August 12, 2014. • 7, 12 will be submitted in end of August. 5 Submit to the Bank the LARAP monitoring report for package 2 PMU Will be submitted in Sept. 2014. 6 Submit to the Bank the LARAP monitoring reports for packages 6, 11 and 19 PMU Will be submitted in Sept. 2014. 7 Submit to the Bank the LARAP monitoring report for packages 13 and 15 PMU Will be submitted in November 2014. 8 Submit to the Bank the LARAP for packages 14, 20 and 21 PMU Will be submitted in October 2014. 9 Submit to the Bank the LARAP monitoring report for package 17 PMU Will be submitted on September 2014. 10 Finalize NCB standard bidding document SBD for full e- procurement MPW Bintek, PMU, Pusdata, and Bapekon and Bank • On July 23, 2014, WB sent a NOL subject to the incorporation of the Bank s comments among others, a request to eliminate the requirements for bidders to indicate the Tax Payer Registry Number Nomor Pokok Wajib Pajak and to increase the performance guarantee if the bid price is less than 80 of Monthly Progress Report August 2014 Western I ndonesia National Roads I mprovement Project 44 the cost estimate. • The PMU needs the prior authorization of Bapekon Procurement Advisory Agency of Public Work. The PMU promised to approach Bapekon in the last week of August 2014. • The Bank s team asked to participate in a meeting on the topic with Bapekon and the PMU in the first week of September. 11 Submit BER for Package 17 PMU • Bid opening took place on August 15, 2014. Six bidders submitted their bids. • The Bank asks PMU to submit BER maximum 4 weeks after bid opening. 12 Submit Bid opening report to the Bank for package 5 PMU • NOL to the bidding document was issued on July 22, 2014. • The deadline for bid submission is Sept 22, 2014. • The Bank asked for a copy of the bid document for its archives. 13 Submit Bid opening report to the Bank for packages 11 and 13 PMU • NOL to the bidding document of the two packages issued on August 6, 2014. • DGH received a complained related to the PQ. • The Procurement committee did not receive any further complaints. The invitation to bid was issued August 14, 2014 and the pre bid meeting is scheduled to take place on Sept 8, 2014. • The PMU will send to the Bank by September 5, 2114 a copy of bid documents and a statement that DGH has not received any further complainant, so the Bank can close the complaint in our system. 14 Submit the bidding document of package 15 ICB to the Bank for NOL PMU • Bank sent informal comments to draft bidding document on August 20, 2014. • PMU and Bank will discuss on the use of e- procurement before submitting final SBD. The discussion is planned to take place in the first week of September, 2014. 15 The auditing report of the 2012 and 2013 financial statements PMU and Bank • Has been sent to Bank on June 30, 2014. • Bank is reviewing the report and will inform the PMU about the results in the first week of September 2014. 16 Submit to the Bank the revised PMM, including the web application PMU • The revised PMM will be submitted on September 15, 2014. 17 Finalize ToR for technical and financial audit and submit proposal to DFAT for funding DGH team leader for EINRIP and Bank • The Bank will finalize the ToR in the end of October 2014. • DGH to send a request letter to DFAT in the first week of September 2014 to mobilize EINRIP TFAC consultants for the four ongoing packages. 18 Make sure that adequate budgets for LARAP implementation are allocated in 2015 for packages all packages, especially packages 14, 16, 20 DGH • DGH will checked to Local Government of West Sumatera and Balai III for 16. • The PMU will inform the Bank in the first week of September. Monthly Progress Report August 2014 Western I ndonesia National Roads I mprovement Project 45 and 21 19 LARAPs for packages 2 Padang Sawah Simpang Empat DGH • NOL for additional LARAP issued on Submitted to Bank on July 21, 2014. • On August 18, 204 Bank sent a reminder to the PMU to complete the LARAP implementation process and submit documentary evidence. • The TL of DSC reported a change of design of the slope protection. Bank will follow up on the impact on LARAP. 20 LARAPs for packages 3 Manggopoh - Padang Sawah PMU • On August 18, 2014 the Bank sent a reminder letter to PMU to complete LARAP implementation process and submit documentary evidence. 21 Engineering design and reviewapproval of slope protection design completion and the nomination of the chief inspector for package 4 DSC • The PMU will communicate with DSC and inform the Bank in the first week of September, 2014. 22 PMU to submit draft DED and EE of package 7, 8, 10, and 12 including the new technical standards, which will considerable increase the cost of these packages. PMU • The PMU will send to the WB the designs together with the new standard for road design in the first week of September. 23 DSC additional staffs PMU and DSC • The TL of DSC informed the Bank team that DSC is finalizing the contract addendum 1 for additional staff, asking for one highway inspector, one surveyor, and one laboratory technician for each work package and, for the central office, one highway engineer, one bridge engineer, one quality engineer, one social and environmental specialist, and one QAT operator. • To expedite the process, the Bank team suggested that PMU and DSC to submit a request letter for some staffs who are urgently needed e.g. bridge engineer package 2, supervision engineer, rather than waiting for the complete addendum. • DSC will submit the request to the PMU in the second week of September. 24 Revert the very slow implementation progress under Package 01: Biha - Krui Contractor: PT. Jaya Kontruksi Mangala P.T Length: 25.06 Km Contract Amount IDR 134,909,211,000 Commencement of Work: 08 January 2014 DSCDGH • The delays are due mainly to the lack of approval of the field engineering by DSC and the Balai, shortages of labor, limited financial resources and weak supervision a new team leader for the supervision took over in July. • DSC is currently revising the field engineering and will approve it in the last week of August. • The Bank asked DSCDGH to formally warn the contractor on the consequences of the delay and request a revised work program and an action plan to catch up with the delays. 25 Revert the very slow implementation progress under Package 04: DSCDGH • Some of the reason for the delays may be due to the lack of approval of the field engineering by DSC and the Balai and weak