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BBPJN Head of Procurement Services Unit Unit Layanan Pengadaan - ULP, hereinafter referred to as Head of Balai.
c. Head of Balai invited CRO candidates from the local universities or colleges. d. Selection of CRO facilitated by Balai BBPJN Procurement Services Unit Unit Layanan
Pengadaan - ULP. e. Elected CRO and substituted CRO must follow the one day training held by the PMU CTC
WINRIP. f. Head of Balai reported the result of CRO selection by attaching the Minutes of Election Meeting
and send an approval application letter of the CRO to Director of Planning DGH as the Chairman of PMU.
g. Based on the report and a written request from the Head of Balai above, the Director of Planning DGH as the Chairman of PMU signed a Letter of Agreement and the Decree of the Establishment
of CROs.
The duties and obligations of CRO are: a. CRO must be present in any procurement activity Pre-Bid Meeting + Site Visit, Bids Submission
and Opening of Bids, and Announcement of Bids Winner by invitation of the Procurement Committee, and are required to sign the attendance list
b. If the elected CRO is unable to attend on procurement activities, a Substitute CRO shall be appointed to attend these activities.
c. In discharging the Substituted CRO have the same responsibilities as elected CRO. d. The CRO Substitute CRO, after attending the Procurement activities, required to make a report
of hisher activities and submit them to the PMU and CC to the related Head of Balai. CRO as the representative of the community is to be independent observers and in performing their
duties voluntarily and not demanding benefits of their works. In the performance of its duties, the CROs receive transportation cost from their home office to the
location of procurement meeting, and also he she also receives per diem or Out Station Allowance OSA and hotel accommodation if necessary to stay. CROs also got additional charged for their
reporting costs. The financing standards adjusted to the General Cost Standard Standar Biaya Umum issued by the Ministry of Finance.
The CRO s financing charged to the Contract for Consulting Services for Technical Assistance for Core Team Consultants CTC No: 06-20CTCTALN80431112, dated 5 November 2012.
4.7.3 Publication Disclosure
The second task under ACAP is publication of related ACAP documents for public disclosure with easy access to the general public and this is mainly manifest in the ACAP segment of the WINRIP
website. This ACAP section has been being designed to attain the best possible transparency of the project.
Ministry of Public Work MPW will provide necessary information in the Project Implementation
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Western I ndonesia National Roads I mprovement Project 37
Plan PIP, Project Management Manual PMM on its website, and in the bidding documents, such as contact point for complaint mail and e-mail address, phone, fax, text message. The contact will
also include the Bank s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide
guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project:
•
Work Plan and Procurement Plan.
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Quarterly newsletter containing information on the list of contracts, implementation progress, projects related activities, number, types and status of complaints in each location. The
newsletter will also be made available to civil society in hard copy and through electronic mailing system.
•
Mid-Term Review Report, promptly after completion of the mid-term review implementation support is carried out in accordance with the loan agreement;
•
All final audit reports financial or otherwise, including qualified audit reports prepared in accordance with the loan agreement and all formal responses of the government in relation to
such reports. The publication should be done within one month after the report is accepted as final.
•
Contracts awarded with information on general scope of work with location, value, and summary information of the awarded firms contractors. The practice in other projects
demonstrates that disclosure of contracts awarded will help in reducing fraudulent practices
Ministry of Public Works PU maintains a website: http:www.pu.go.id, with a link to eproc.pu.go.id for information on semi e-procurement or e-procurement. PMU WINRIP supported
by CTC will develop his own website: http:www.winrip-ibrd.com, and with it all the information and data about WINRIP be inputted or uploaded on this site.
In the application of one of the components of ACAP, the public disclosure and transparency, it is necessary to spread information and increase the capacity of all stakeholders involved in the
implementation of this WINRIP project, through a variety of relevant training. The trainings have been expressed in the ToR of CTC WINRIP and described in the Project Implementation Plan PIP.
One of the major risks to effective project implementation and management derives from the likelihood that project management staff does not have adequate training in or experience of the
management of large-scale projects.
4.7.4 Complaints Handling Mechanism CHS The ACAP as adopted by the Ministry of Public Works for WINRIP states on the subject of
Complaints Handling System . The Community Development Specialist and the Management Information Specialist will play a crucial role in the set-up of the Complaints Handling System CHS
within PMU, in cooperation with the PMU officers in charge of the Complaints Handling Unit CHU.
CHS essentially has four main components as follows:
