Monitoring Report of the LARAP Package No.18

Monthly Progress Report August 2014 Western I ndonesia National Roads I mprovement Project 35

21. Monitoring Report of the LARAP Package No. 21 : Lubuk Alung - Kurataji

Province : Sumatera Barat A. Previous Status : • CTC received the Draft Final LARAP documents from Balai IIP2JN on January 2014 • After CTC s review of the documents, comments were transmitted in the form of a MEMO DINAS to Balai II thru the Directorate of Implementation in Region I. B. Pending Issues, Concern and Actions a Revised LARAP documents under preparation by SATKER for final review prior to submission to World Bank. C. Update during this reporting month of August 2014 a No update this month

4.7 Anti Corruption Issues

4.7.1 Anti Corruption Action Plan ACAP

ACAP for WINRIP was developed from the previous SRIP experiences. Basically, it has the same main components of involving the Community Representative Observers CRO in the bid opening and Third Party Monitoring TPM during the construction supervision although modification was made on the selection process of the CROs for SRIP. Within this plan there are four main pillars as indicated separately below a Community Representative Observers CRO b Publication Disclosure c Complaints Handling System CHS d Third Party Monitoring TPM

4.7.2 Community Representative Observers CRO

The Community Representative Observers, required to observe the actual bid opening, were appointed for WP-1 group. All of the CROs were university staff, selected in accordance with the World Bank suggestion to request assistance from local universities. CRO is the independent observer who is not related directly or indirectly to the Contractors, Consultants, and Suppliers or not be part of the WINRIP s management, and not a member of any political party. CROs selection procedures: a. Review the criteria and qualifications of candidates for the CRO. b. Director of Planning, DGH as Chairman of the Project Management Unit, delegated of the authority to the selection of the CRO to the Head of National Roads Implementation Agency Monthly Progress Report August 2014 Western I ndonesia National Roads I mprovement Project 36 BBPJN Head of Procurement Services Unit Unit Layanan Pengadaan - ULP, hereinafter referred to as Head of Balai. c. Head of Balai invited CRO candidates from the local universities or colleges. d. Selection of CRO facilitated by Balai BBPJN Procurement Services Unit Unit Layanan Pengadaan - ULP. e. Elected CRO and substituted CRO must follow the one day training held by the PMU CTC WINRIP. f. Head of Balai reported the result of CRO selection by attaching the Minutes of Election Meeting and send an approval application letter of the CRO to Director of Planning DGH as the Chairman of PMU. g. Based on the report and a written request from the Head of Balai above, the Director of Planning DGH as the Chairman of PMU signed a Letter of Agreement and the Decree of the Establishment of CROs. The duties and obligations of CRO are: a. CRO must be present in any procurement activity Pre-Bid Meeting + Site Visit, Bids Submission and Opening of Bids, and Announcement of Bids Winner by invitation of the Procurement Committee, and are required to sign the attendance list b. If the elected CRO is unable to attend on procurement activities, a Substitute CRO shall be appointed to attend these activities. c. In discharging the Substituted CRO have the same responsibilities as elected CRO. d. The CRO Substitute CRO, after attending the Procurement activities, required to make a report of hisher activities and submit them to the PMU and CC to the related Head of Balai. CRO as the representative of the community is to be independent observers and in performing their duties voluntarily and not demanding benefits of their works. In the performance of its duties, the CROs receive transportation cost from their home office to the location of procurement meeting, and also he she also receives per diem or Out Station Allowance OSA and hotel accommodation if necessary to stay. CROs also got additional charged for their reporting costs. The financing standards adjusted to the General Cost Standard Standar Biaya Umum issued by the Ministry of Finance. The CRO s financing charged to the Contract for Consulting Services for Technical Assistance for Core Team Consultants CTC No: 06-20CTCTALN80431112, dated 5 November 2012.

4.7.3 Publication Disclosure

The second task under ACAP is publication of related ACAP documents for public disclosure with easy access to the general public and this is mainly manifest in the ACAP segment of the WINRIP website. This ACAP section has been being designed to attain the best possible transparency of the project. Ministry of Public Work MPW will provide necessary information in the Project Implementation