Core Team Consultant CTC

Monthly Progress Report August 2014 Western I ndonesia National Roads I mprovement Project 48

6.2.3 Road Sector Institutional Development

This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas. It is planned so far that there will be three 3 consultant services for: • Capacity Building of Disaster Risks Reduction • Capacity Building for Environmental Management • Capacity Building for Road Safety Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of Environment and Road Safety outlining the proposed scope activities for the component. During preparation of this Report, the procurement for consultants under this component has not yet been started. Preparation for the procurement would be coordinated by the PMU, the DGH Procurement Team and the CTC.

6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION

The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month July 2014 summarized below: • Continuing to assist PMU in the actions of perfecting the PMM document to be ready for socializationdissemination. • Assisting the PMU in preparing and carrying out the Updated PMM Socialization Workshop, in the hope of being conducted during the month of August 2014 after being postponed from the last week of June 2014 in Batam as previously scheduled. It should be noted that the first half of this reporting month 1 st -14 th August 2014, based on the Amendment No. 2 to Contract NO. 06-20CTCTALN 80431112, is included in one month intermittent period that has been made use by both training staff of CTC. Both of them have intermitted from 15 th July 2014 until 14 th August 2014. Therefore, actually this reporting month covers only the activities carried out during the second half of August 15 th 31 st August 2014. The work during the second-half of this reporting month was then focused on the following activities: Monthly Progress Report August 2014 Western I ndonesia National Roads I mprovement Project 49

6.3.1 Updating the Project Management Manual PMM

• Continuing to assist the actions of perfecting some chapters of PMM based on some additional suggestions from the respective PMU Officials and resource persons, that still be required for the document to be ready for socializationdissemination. Apparently, especially chapter 7 of the PMM: Contract Implementation, still requires some actions of perfecting, completing, finishing as well as refinement of thought and euphemism.. Some discussions are still going to be needed. • While awaiting the PMU would determine a certain daydate for carrying out the PMM Socialization Workshop, around one week before the end of the intermittent period, the training staff was informed that the PMU has scheduled the implementation of PMM Socialization on 20 th 21 st August 2014. • Therefore, the Training Specialist then started working on 12 August, three days before it should be, continuing to assist in preparing the implementation of PMM Socialization Workshop booking the hotel, identifying the participants, preparing letter of invitation, reproducing the workshop materials, preparing agenda, etc. However, the schedule of the workshop implementation was then, unfortunately, finally postponed to 10 th - 11 th September 2014, shifting the other training course that has been scheduled on 10 th -11 th to November since the next month October would be the next intermittent period . • Assisting in preparing the implementation of Socialization Workshop of PMM, that has been scheduled to be implemented firstly on 20 22 August 2014, then being postponed to 28-29 August, 3-4 September, and finally 10-11 September 2014. The venue has been booked. It is the Premier Basko Hotel, Jl. Prof. Dr. Hamka No. 2A Padang 25132. • Assisting in preparing the implementation of Socialization Workshop of PMM, that has been scheduled to be implemented firstly on 20 22 August 2014, then being postponed to 28-29 August, 3-4 September, and finally 10-11 September 2014. The venue has been booked. It is the Premier Basko Hotel, Jl. Prof. Dr. Hamka No. 2A Padang 25132.

6.3.2 Annual Training Program

 Preparation of Financial Management Reporting training for 4 packages of AWP- 1 has been planed to be delivered in September after the PMM had been disseminate on this reporting month.  Because of postponement of the PMM dissemination to 10 th -11 th September, such course would be implemented after the intermission early November 2014.