Design and Supervision Consultant DSC

Monthly Progress Report August 2014 Western I ndonesia National Roads I mprovement Project 49

6.3.1 Updating the Project Management Manual PMM

• Continuing to assist the actions of perfecting some chapters of PMM based on some additional suggestions from the respective PMU Officials and resource persons, that still be required for the document to be ready for socializationdissemination. Apparently, especially chapter 7 of the PMM: Contract Implementation, still requires some actions of perfecting, completing, finishing as well as refinement of thought and euphemism.. Some discussions are still going to be needed. • While awaiting the PMU would determine a certain daydate for carrying out the PMM Socialization Workshop, around one week before the end of the intermittent period, the training staff was informed that the PMU has scheduled the implementation of PMM Socialization on 20 th 21 st August 2014. • Therefore, the Training Specialist then started working on 12 August, three days before it should be, continuing to assist in preparing the implementation of PMM Socialization Workshop booking the hotel, identifying the participants, preparing letter of invitation, reproducing the workshop materials, preparing agenda, etc. However, the schedule of the workshop implementation was then, unfortunately, finally postponed to 10 th - 11 th September 2014, shifting the other training course that has been scheduled on 10 th -11 th to November since the next month October would be the next intermittent period . • Assisting in preparing the implementation of Socialization Workshop of PMM, that has been scheduled to be implemented firstly on 20 22 August 2014, then being postponed to 28-29 August, 3-4 September, and finally 10-11 September 2014. The venue has been booked. It is the Premier Basko Hotel, Jl. Prof. Dr. Hamka No. 2A Padang 25132. • Assisting in preparing the implementation of Socialization Workshop of PMM, that has been scheduled to be implemented firstly on 20 22 August 2014, then being postponed to 28-29 August, 3-4 September, and finally 10-11 September 2014. The venue has been booked. It is the Premier Basko Hotel, Jl. Prof. Dr. Hamka No. 2A Padang 25132.

6.3.2 Annual Training Program

 Preparation of Financial Management Reporting training for 4 packages of AWP- 1 has been planed to be delivered in September after the PMM had been disseminate on this reporting month.  Because of postponement of the PMM dissemination to 10 th -11 th September, such course would be implemented after the intermission early November 2014. Monthly Progress Report August 2014 Western I ndonesia National Roads I mprovement Project 50

6.3.3 Progress

The preparation of the implementation of Updated PMM Socialization Workshop has been done. The venue has been booked, i.e:: the Premier Basko Hotel Jln. Prof. Dr. Hamka No. 2A Padang 25132. Letters of invitation have been distributed, and reconfirmed. Materials to be discussed have been reproduced. Visual Aids materials have been prepared.

6.3.4 Activities Plan for next month September 2014

• Continuing to assist PMU in the actions of perfecting the PMM document to be ready for socializationdissemination. • Assisting the PMU in carrying out the Updated PMM Socialization Workshop, that has been re-scheduled to be conducted on 10 th 11 th in Padang. • Reorting and following up the result of PMM Socialization Workshop as necessary.

6.4 Anti Corruption Issues

6.4.1 Anti-Corruption Action Plan ACAP

The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and the DGH. The following tasks particularly need to establish procedures to be undertaken:  Selection of Community Representative Observers CROs of civil society groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.  Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the progress of the project. This mechanism will include regular sharing of information with the media.  Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development specialist has