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Explanation: •
Parsing data from SIPP application by filtering the data with sorting and retrieving data of financial progress and physical work progress that only for the WINRIP
packages.
• Then added with data from quarterly reports the IFR and monthly reports the
MPRfrom the Field Supervision Team.
• All data from the 3 sources of data are then inputing into a database of the FMIS
application.
• The combined data from all data sources have outputs of complete information and
according to the needs of the project monitoring activities.
5 System Analysis
1. Needs Analysis
NO. NEEDS
RECOMMENDATION
1. Inputting the new
project information Need to create a menu to inputting the data for
new project information. 2.
Create categories of projects progress.
Setting up a facility to add and manage the categories of projects progress.
3. Change the existing of
information of projects progress.
Provides a menu to change the existing of information of projects progress.
4. Delete the existing of
information of projects progress.
Provides a menu to delete the existing of information of projects progress.
5. Create of project
Prepare a plugin to convert list of project progress
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NO. NEEDS
RECOMMENDATION
progress report. report into the PDF and MS-Excel file.
2. Module Programming The FMIS application consists of 6 modules we have added 1 new module
programming as follows : •
Module of Project Data, to store all of WINRIP project information into database.
• Module of Financial and Physical Progress, which is the same as the Form A-
1 in the SIPP application of DGH . •
Module of Progress Summary, using the same format as the MPR Monthly Progress Reports from the Field Supervision Team.
•
Module of History of Financial and Physical Progress, recapitulation of the financial and physical work progress reports from the beginning to the
current month.
•
Module of Reports, the report form form 1-A, 1-B, etc based on the IFR report that related to the IBRD standard.
•
Module of User, to store user information and password. 6 System Design
1. Interface Design 1.The latest progress in welcome page
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2.List of packages information
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3.Progress details
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4.Edit scheduled progress
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5.History of works progress
2. Database Tables
1.Table: konstruksi
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2.Table: konstruksi_addendum
3.Table: konstruksi_divisi
4.Table: konstruksi_kontrak
5.Table: konstruksi_prolusi
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6.Table: konstruksi_realisasi
7.Table: konstruksi_realisasi_detail
8.Table: konstruksi_rencana_kontrak
9. Table: provinsi
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10. Table: users
6.7.2 Restructuring of Folder of The File Storage
We have restructured folder in the external hard drive of the File Storage. And it makes the cloud system that can be accessed The File Storage through the URL address:
www.wd2go.com . We use the WD My Cloud framework to create this cloud system.
But apparently The WD My Cloud framework using Java Applet that blocked by all internet browser software. So the File Storage failed to open with the browser software.
Therefore, in the next month we will try the other ways to develop the cloud system for the File Storage.
6.7.3 Work Plan in September 2014 1 Completion of The FMIS Application
We are planning to complete the development of the FMIS application at the end of August. The modules to be completed is Consultant Services module and Reports module. And then
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well do a system test. If the system has been running well, then we will disseminate to each Satkers.
2 Data Synchronization from The SIPP to The FMIS Application
The SIPP application from DGH as a reference and a source of primary data for financial reports. For it will be synchronized data from the SIPP to the FMIS application. Data
synchronization mechanism will be discuss later with the Subdit Infokom of DGH.
3 Restructuring of Folder of The File Storage
In accordance with the request of the PMU to restructuring the folder structure on the File Storage server. They asked that the name of 21 civil works package as the root folder. Then
all the data and documents will be put into a folder of each civil works package.
6.8 Quality Assurance
The Project Management Manual PMM Works Implementation Part had been aproved by BINTEK on August 15, 2014.
The Quality Assurance Manual has been submitted to PMU In the MPR SE must be submit monthly reports of testing or quality control activities for any job that
requires testing. Quality Assurance progress are shown in Appendix D
6.9 Project Risks and Mitigation Measures
6.9.1 Risks Related to Delays Since the detailed engineering design DED is under responsibility of the Design and Supervision
Consultant DSC, delay on DSC establishment affected to the procurement of AWP-2 and AWP-3 sub-projects. As discussed previously, the DED of several subprojects of WP-2 and WP-3 were
prepared and completed by respective P2JN. The CTC has then been instructed by DGH to review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
6.9.2 Financial Risks The following factors will be monitored during implementation of the loan project.
• Loan Amount
• Actual Tender Prices
• Price Adjustment
• Current Estimated Situation
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No risk was detected until preparation of this report, however CTC prepared revised cost estimates in anticipation of future cost claims to cover contract price escalations and variation orders. A factor
of 10 for both additional cost components is applied on the original cost.
6.9.3 Risks Related to Quality The quality of work is inherently tied to the competence of the Contractors and the diligence of
the Supervision Teams. The competence or otherwise of contractors shall be considered at the time of bid evaluation and prior to the award of any contract.
The quality of supervision however is influenced by the following factors: •
Ensuring that supervision staff levels are fully manned with competent, honest, qualified and experienced personnel.
• The provision of properly equipped laboratories with properly trained operators for each
package. Package supervision comes under the responsibilities of the immediate supervision teams and the
relevant DSC but the Quality Assurance Engineer from CTC. CTC s Quality Assurance Engineer not able to prepare quality assurance report because DSC have
never forwarded to CTC quality control report.
