Monthly Progress Report May 2014
Western I ndonesia National Roads I mprovement Project 36
4.7.5 Third Party Monitoring TPM
All WINRIP packages are designed to have external parties involved in conducting an independent assessment of the project throughout construction. Project information is
accessible through the WINRIP website under construction, project information booth which is normally maintained in the PPKSatkerDinas office or, project announcement
billboard at each site. ACAP requires a third party, from outside the project, to independently monitor the progress of construction work of each link and these personnel
are provided by universities nearby each package.
It was decided that the best method of recruitment for TPM was through the universities closest to each package and PMU mailed invitations asking them to express their interest in
forming independent monitoring teams of Third Party Monitors. This concept is based on the fact that UniversitiesTechnical Faculties have the engineers available for recruitment and
Universities could use this opportunity to be involved in public service. It is hoped that this concept will be more effective and more efficient in getting legitimate, competent,
independent Third Party Monitoring TPM.
The duties of a TPM included:
a
Report to the PPK for his intended package and obtain copies of all drawings and contract documentation.
b
Make at least three 3 separate visits to site, with each visit up to four 4 days long, and ascertain that the works are being carried out in compliance with the drawings and
documentation.
c
Prepare and submit a report for the PMU following each visit with their last report post PHO.
4.8 Road Safety Audit
Since the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013, technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safety
has been implemented. After completing of technical design review, the report of RSA which is to identify the road safety weaknesses in design during the design and actual
construction and make recommendations for realistic improvements, has been made in response to recommendation of the links for betterment and their implementation under
Annual Works ProgramsAWP-2,3, through site visiting, review of prepared drawing report, had an official meeting with stakeholder which is for Full design review and
technical advisory. The CTC technical design teamhighway road safety audit shall compile all the road safety recommendations in the Road Safety Audit Reports which
shall be part of the technical reports. The RSA report has to be disseminating in particular to the audited packages.
The details of Civil Work in aspect of road safety audit are mentioned in “Chapter 4.1 Detailed Design Preparation” combined with highway part for the Design Stage.
Monthly Progress Report May 2014
Western I ndonesia National Roads I mprovement Project 37
5 FINANCIAL MANAGEMENT INFORMATION SYSTEMS
5.1 Draw‐Downs and Future Costs
Details of the disbursements already made from the loan are listed in the following sub section.
5.2 Disbursement
The total disbursement from the loan to the end of May 2014 was USD 6,109,480.50 equivalent to approximately 2.44 of the loan funds.
The total expenditure to date measured in the term of the World Bank commitment, not including the Special Account advance, is shown in Appendix C. The following
table summarizes the individual disbursements as calculated by CTC but retaining the total disbursement from Client Connection at the end of May 2014.
Category Description
Loan Restructuring
Amount USD Totals Disbursed
to End May in USD
Disbursed
1
Part 1 Betterment and Capacity Expansion of
National Roads. 220,400,000.00
3,875,145.50 1.76
2
Part 2
Implementation Support 16,000,000.00
1,574,976.48 9.84
3
Part 3
Road Sector Institutional Development
1,000,000.00 4
Part 4
Contingency for Disaster Risk Response
Unallocated 12,600,000.00
LN 8043 DA-A
659,358.52
Original Loan
Amount
250,000,000.00 6,109,480.50
2.44
5.3. Management Information System 5.3.1. General Overview
The Management Information System tasks include the following below:
1 Information System
a. Develop and manage a database system to store soft copy documents into a file storage server.
b. Establish a Document Management System DMS to provide: •
Letter Database System, used to record all information of incoming and outgoing letter.
• Document Library System, used to record all information of hard copy
documents then store it into library shelves. c. Create and maintain a WINRIP official website.