Current Implementation Situation Civil Works

Monthly Progress Report May 2014 Western I ndonesia National Roads I mprovement Project 3

1.3 Visit A World Bank mission started with kick-off meeting in DGH on 28 April 2014 and continued

with site visits to West Sumatera on 6 through 9 May. The Wrap-up meeting was held on 19 May 2014. More details of the mission can be found in Section 6.1.1 of this Report.

1.4 Procurement

As of the end of this reporting month Application Evaluation Report AER for the four 4 Contract Packages were finalized for submission to World Bank for concurrence and issuance of No Objection Letter NOL. The Contract Packages are as follows : 1. Package 17 Sp. Gunung Kemala – Pugung Tampak. There were twelve 12 interested bidders who submitted their prequalification documents. After thorough review and evaluation of the documents by the Procurement Committee, the Application Evaluation Report AER qualifies six 6 applicant bidders to be invited to submit their respective bids to implement the works. Comments and issues raised by the World Bank on the 1 st submission of the Application Evaluation Report AER were resolved during a special meeting held in the previous month jointly attended by representatives of PMU, POKJA, WB and CTC. In this reporting month, POKJA resubmitted the Application Evaluation Report AER wherein all the issues and comments that were raised by WB were all incorporated in the 2 nd submission. The Director of Implementation Affairs Region I officially endorsed the Application Evaluation Report AER to BIPRAN for resubmission to World Bank for concurrence and issuance of No Objection Letter NOL. 2. Package 11 Bantal – Mukomuko There were three 3 applicant bidders out of eleven 11 interested Contractors who submitted their prequalification documents were prequalified after the Procurement Committee finalized the Application Evaluation Report. As mentioned in the last Monthly Progress Report, special meeting between PMU, WB, POKJA and CTC was held mainly to resolved issues and comments on the AER prior to submission to the World Bank. POKJA submitted the AER during this month wherein all the issues and comments raised during the meeting were incorporated. CTC reviewed the documents and forwarded to PMU for PMU’s endorsement to Director of Implementation Affairs Region I. As of this writing, Bank concurrence and issuance of No Objection Letter NOL is still to issued. 3. Package 13 Sp. Rukis – Tj. Kemuning Ten 10 interested applicant bidders have submitted their prequalification documents and out of the 10 who submitted the PQ document 3 applicants were prequalified by the Procurement Committee to submit tenders to execute the Monthly Progress Report May 2014 Western I ndonesia National Roads I mprovement Project 4 works. As a result of the special meeting held before the month of May 2014 started wherein representatives of WB, PMU, POKJA and CTC were in attendance, the Application Evaluation Report AER has been finalized. CTC reviewed the Report and transmitted the AER to PMU’s endorsement to the Director of Implementation Affairs Region I. To date, the World Bank still to concur and issue No Objection Letter NOL. 4. Packages 5 Simpang Rampa – Poriaha There were 14 Fourteen contractor applicants 13 single company and I joint venture operation who submitted their prequalification documents. Three 3 contractor applicants failed to prequalify due to failure to satisfy the qualification criteria. Likewise, the II Eleven contractors who passed the qualification criteria are eligible to be invited to submit their respective tenders. Prior to the final preparation of the Application Evaluation Report AER by POKJA, special meeting between PMU, WB, POKJA and CTC was conducted to address all issues, concerns and comments. As all the issues and comments were addressed and incorporated in the AER, CTC forwarded the documents for PMU’s endorsement to the Director of Implementation Affairs Region I. To date, the Application Evaluation Report AER is still to be forwarded to World Bank for their final review for concurrence and issuance of No Objection Letter NOL.

1.5 Consolidated Update of the Progress of the Project

Other brief updates of the pre-construction activities of this reporting month are shown in Table 1.1.