Monthly Progress Report May 2014
Western I ndonesia National Roads I mprovement Project 40
CODE ROOT
1
st
FOLDER 2
nd
FOLDER
07 07_Highway
07_01 07_01_General
07_02 07_02_Design_Review
07_02_01 Package 1,
2, 3, 4 07_03
07_03_Auditor 07_03_01
Package 1, 2, 3, 4
07_04 07_04_Meeting
07_05 07_05_Report
08 08_Quality_Assurance
08_01 08_01_General
08_02 08_02_Meeting
08_03 08_03_Report
09 09_Financial
09_01 09_01_General
09_02 09_01_Meeting
09_03 09_01_Report
10 10_Environmental
10_01 10_01_General
10_02 10_02_Environmental_Review
10_03 10_03_Environmental_Studies
10_04 10_04_HIVAIDS
10_05 10_05_Monitoring
10_06 10_06_Meeting
10_07 10_07_Report
11
11_Social_Impact
11_01 11_01_General
11_02 11_02_LARAP_Review
11_03 11_03_Monitoring
11_04 11_04_Meeting
11_05 11_05_Report
12 12_Procurement
12_01 12_01_General_Procurement_Notice
12_02 12_02_Special_Procurement_Notice
12_03 12_03_Bidding
12_03_01 CTC
12_03_02 DSC
12_03_03 Civil Works
12_03_04 Capacity
Building 12_03_05
Disaster
Monthly Progress Report May 2014
Western I ndonesia National Roads I mprovement Project 41
CODE ROOT
1
st
FOLDER 2
nd
FOLDER
Management 12_04
12_04_Meeting 12_05
12_05_Report 13
13_Data_and_Informat ion
13_01 13_01_General
13_02 13_02_Source_Code
13_03 13_03_Master_Software
13_04 13_04_Meeting
13_05 13_05_Report
14
14_Community_Devel opment
14_01 14_01_General
14_02 14_02_ACAP_Review
14_03 14_03_WPM
14_04 14_04_PP3
14_05 14_05_Meeting
14_06 14_06_Report
15 15_Supporting_Staff
15_01 15_01_Tedi_Okta_Pratama
15_02 15_02_Banu_Amanda_Zuhri
15_03 15_03_Data_Manager
15_04 15_04_Bayu_Rendro
Each folder will only be able to be accessed by responsible and nominated staff members to prevent any undesirable alteration or addition to the stored material.
Each engineer will save every document into its correct folder which will be backed up weekly by the Database Specialist on a 2 TB of external hard disk.
5.3.3. Financial Management Information System FMIS
The application of Financial Management Information System FMIS is built to stored the data of project progress every month. The project progress and financial
information is retrieved from the MC Monthly Certificate that made by the contractor or consultant at submission of invoice. And we expected to know the progress status
of each package will always be updated every month. In the next 2 months we are developing the FMIS application. You can see the progress with the URL address
http:fmis.winrip-ibrd.com.
5.3.4. Website
The official website of the WINRIP is already completed and online in August 2013. And is currently being carried update articles and documents related to the WINRIP
project. Please check the URL address: http:www.winrip-ibrd.com.
Monthly Progress Report May 2014
Western I ndonesia National Roads I mprovement Project 42
HOME ABOUT
NEWS DOCUMENT
REPORT PROCUREMENT
ACAP GALLERY
APPLICATION FOOTER
WINRIP PMU
CTC DSC
Document Report
Project Highway
Social and Environment
Community Development
Procurement Progress Report
Financial Report Audit Report
Annual Report Progress
Report Financial
Report Audit
Report Annual
Report Procurement
Plan Bidding
Information Procurement
Contract Goods
Consultant Civil Works
CHS Pengaduan
CRO WPM
TPM PP3
Public Information
Photo Video
Presenta- tion
File Storage WebGIS
CHS PMS
Procedure Complaint Form
Complaint Report
Document Selection
Data Report
Document Selection
Data Report
Contact Copyright
Site Map of WINRIP website. The WINRIP website contains all of the following items:
a General WINRIP information including copies of all reports i.e. Monthly Progress Reports and Quarterly Progress Reports, Social and Environmental Status Reports
and the Road Safety Audit Reports. b Project list and Project Progress Status including Procurement Plan and Bid Winners,
and Copies of all Bid Documents. c ACAP and Complaint Handling System including contact points, list of Community
Representation Observers, and list of Third Party Monitors. d Documents, including all reports and bidding documents.
e Gallery and other important information. f Package Location Map.
Monthly Progress Report May 2014
Western I ndonesia National Roads I mprovement Project 43
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance 6.1.1
World Bank Missions
A World Bank mission took place between April 28 and May 13, 2014 to review the implementation status of the Western Indonesia National Roads Improvement Project
WINRIP. The mission was comprised of Elisabeth Goller Task Team LeaderSr. Transport Specialist, Amilia Aldian Transport Engineer, Budi Permana Procurement Specialist,
Agus Sjamsudin Road Engineer, María José Sala Pelufo Transport Specialist, Novira Kusdarti Asra Sr. Financial Management Specialist, Achmad Affandi Nasution
Governance and Anti-Corruption Specialist, Dennie Stenly Mamonto Environmental Specialist, Francisca Melia Setiawati Social, Land AcquisitionResettlement Specialist, and
Yulita Sari Soepardjo Team Assistant.
The activities of the mission during April – May 2014 are summarized in the table below
Date Activity
28 April 2014 Kick-off meeting in DGH office
29 April-4 May 2014 A number of meetings were held during this week
6 May 2014 Travel to Padang
7 May 2014 Site visit to Package 21, 8, 3, 2 Meeting with Contractor to
discuss Package 2 3 status 8 May 2014
Site visit to Package 20 and return to Padang, Meeting with Project Implementation Unit to discuss DSC Status
9 May 2014 Return to Jakarta
19 May 2014 Wrap-Up meeting was held on 19 May where the content of the
Aide Memoire was discussed. A copy of the final Aide Memoire, edited to include only it’s relevancy to WINRIP, is
presented as Annex No. 1 to this report.
6.1.2 Agreed Key Actions and Mission Plans
Status as of May 2014
No. Action
By Whom Target Dates
Status 1
Project reviews DGH and Bank
Monthly Done
2 Request replacement of the CTC’s team leader and
send CV to the Bank PMU
May 9, 2014 Done
3 Review ToR for Capacity Enhancement on Disaster
Risk Mitigation and translate into English PMU and CTC
The Bank will review the TOR
in parallel May 30, 2014
Draft English version is requested to send
to the WB informaly
4 Send written confirmation to Bank where the DGH’s
environmental department states that package 1 Krui-Biha is covered by the AMDAL for package 17
PMU May 14, 2014
Done
5 Complete and send to the Bank:
- AMDAL for packages 7, 12 and 14 - AMDAL for packages 11 and 16
- UKL UPL for package 13 CTC
End of June, 2014
7,12,13,14 Done 11,16 TLKJ
