Monthly Progress Report May 2014
Western I ndonesia National Roads I mprovement Project 43
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance 6.1.1
World Bank Missions
A World Bank mission took place between April 28 and May 13, 2014 to review the implementation status of the Western Indonesia National Roads Improvement Project
WINRIP. The mission was comprised of Elisabeth Goller Task Team LeaderSr. Transport Specialist, Amilia Aldian Transport Engineer, Budi Permana Procurement Specialist,
Agus Sjamsudin Road Engineer, María José Sala Pelufo Transport Specialist, Novira Kusdarti Asra Sr. Financial Management Specialist, Achmad Affandi Nasution
Governance and Anti-Corruption Specialist, Dennie Stenly Mamonto Environmental Specialist, Francisca Melia Setiawati Social, Land AcquisitionResettlement Specialist, and
Yulita Sari Soepardjo Team Assistant.
The activities of the mission during April – May 2014 are summarized in the table below
Date Activity
28 April 2014 Kick-off meeting in DGH office
29 April-4 May 2014 A number of meetings were held during this week
6 May 2014 Travel to Padang
7 May 2014 Site visit to Package 21, 8, 3, 2 Meeting with Contractor to
discuss Package 2 3 status 8 May 2014
Site visit to Package 20 and return to Padang, Meeting with Project Implementation Unit to discuss DSC Status
9 May 2014 Return to Jakarta
19 May 2014 Wrap-Up meeting was held on 19 May where the content of the
Aide Memoire was discussed. A copy of the final Aide Memoire, edited to include only it’s relevancy to WINRIP, is
presented as Annex No. 1 to this report.
6.1.2 Agreed Key Actions and Mission Plans
Status as of May 2014
No. Action
By Whom Target Dates
Status 1
Project reviews DGH and Bank
Monthly Done
2 Request replacement of the CTC’s team leader and
send CV to the Bank PMU
May 9, 2014 Done
3 Review ToR for Capacity Enhancement on Disaster
Risk Mitigation and translate into English PMU and CTC
The Bank will review the TOR
in parallel May 30, 2014
Draft English version is requested to send
to the WB informaly
4 Send written confirmation to Bank where the DGH’s
environmental department states that package 1 Krui-Biha is covered by the AMDAL for package 17
PMU May 14, 2014
Done
5 Complete and send to the Bank:
- AMDAL for packages 7, 12 and 14 - AMDAL for packages 11 and 16
- UKL UPL for package 13 CTC
End of June, 2014
7,12,13,14 Done 11,16 TLKJ
Monthly Progress Report May 2014
Western I ndonesia National Roads I mprovement Project 44
No. Action
By Whom Target Dates
Status 8
Hire consultant for the upgrading of the SPPL to UKL UPL for package 4
PMU May 30, 2014
Done 9
Complete and send to the Bank UKL UPL for package 4
CTC September
2014 Under process
10 Submit LARAP documents for packages 7, 8, 10 and
12 for Bank review DGH
July 2014 Under process
11 Submit to the Bank the LARAP monitoring report for
Package 2 social aspects PMU
June 2014 Under process
12 Submit to the Bank the remaining LARAP monitoring
report for Package 3 PMU
May 30, 2014 Submit to WB June
11 13
Submit to the Bank the monitoring reports for packages 6, 11 and 19 social aspects
PMU August 2014
Under process 14
Submit to the Bank the monitoring report for packages 13 and 15 social aspects
PMU December
2014 Under process
15 Submit to the Bank the LARAP for packages 14, 20
and 21 PMU
October 2014 Under process
16 Submit to the Bank the approved LARAP and signed
Action Plan for Package 16 PMU
May 30, 2014 Done
17 Submit to the Bank the monitoring report for package
17 social aspects PMU
September 2014
Under process 18
Complete NCB bidding documents: Discuss and reach agreement
MPW Bintek and Pusdata
and Bank May 2014
11 June 19
Submit to the Bank the revised AER for package 17 and AER for packages 5, 11 and 13
MPW End
of May
2014 17, 5, done
11,13, June 16 20
Update procurement plan and submit to the Bank for its prior review
CPMU and MPW
May 19, 2014 June 11
21 Submit to the Bank the auditing report of the 2012
and 2013 financial statements PMU
June 30, 2014 Under process
22 Submit to the Bank the revised PMM, including the
web application and the revised Complaint Handling Mechanism
PMU End of June
2014 Under process
23 Organize training on anti-corruption for the TPM
team and CRO CTC
Before end of June 2014
Lampung 5-6 June, Padang 18-19 June
24 Submit to the Bank quarterly progress reports
PMU Quarterly; first
progress report for 2014 to be
submitted by May 30, 2014
Done
25 Finalize ToR for technical and financial audit and
submit proposal to DFET for funding DGH team
leader for EINRIP and
Bank May 2014
June 30 26
Make sure that adequate budgets for LARAP implementation are allocated in 2015 for packages
14, 16, 20 and 21 DGH
Through 2015 budget
proposal Will be checked to
Local Government Balai III
27 Submit additional LARAPs for packages 2 Padang
Sawah – Simpang Empat and 3 Manggopoh – Padang Sawah see Annex 5
DGH End of May
2014 2, June 30
3, June 11
28 DSC to inform the PMU and the Bank about the
deadlines for engineering design and reviewapproval of slope protection design
completion and the nomination of the chief inspector for package 4
DSC End of May,
2014 Will be checked to
DSC
29 Carry out environment and social management
training for DSC field engineersstaff of contractors CTC
Before end of May and
regularly afterwards
Lampung 5-6 June, Padang 18-19 June
Monthly Progress Report May 2014
Western I ndonesia National Roads I mprovement Project 45
6.1.3 Performance Indicators
GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the project’s performance in achieving its stated development objectives. These
KPIs are provided in the World Bank’s Project Appraisal Document PAD, together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the initial Project Implementation Schedule as shown in Appendix I.
The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and
reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of
the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and
PT. Epadascon Permata Engineering Consultant.
The main CTC activities during May 2014 are as follows: •
Continue assistance to PMU as and when required. •
Prepare and submit Monthly Progress Report for May 2014 •
World Bank Meeting for Replacement Road •
Finalization of International Competitive Bidding PQ documents for Package No. 11 and 13 in Bengkulu
• Third Party Monitoring Review in Lampung
• Monitoring LARAP Package No. 17 Sp. Gunung Kemala – Pg Tampak in Lampung
• Workshop for Updating PMM
• Meeting with POKJA Bengkulu Package No. 11 and 13
• Meeting with World Bank WINRIP Coordination
• Prepared training schedule for the coming month of June 2014
• Prepared material handouts for training next month
• Reviewed Application Evaluation Reports AER
• Site inspection of on-going sub-projects together with WB, PMU and other concerned
authorities. •
Prepared and submitted Quarterly Report covering the 1
st
Quarter of the years 2014
