Monthly Progress Report May 2014
Western I ndonesia National Roads I mprovement Project 48
Implementation on 5-6 June in Padang, and then the PMU planned to conduct PMM Workshop on 9-10 June and 23-24 June 2014. The
schedules of RKPPL and TPM Training then are modified as in the following table.
Tentative Schedule of Training Implementation
No Training Activities J U N E 2 0 1 4
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 RKPPL Training
2 TPM Training 3 PMM Updating
workshop 4 PMM Socilization Trg.
The prospective participants, the venues, the facilitators have been identified. The announcement and invitation have been prepared, waiting
for being signed by the PMU Official. The training materials have been prepared.
6.4 Anti‐Corruption Issues
6.4.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are to monitoring the implementation of Anti-Corruption Measures and Monitoring their Effectiveness. Provide
assistance as required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption
Action Plan ACAP agreed between the World Bank and the DGH.
The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the procurements process on key procurement steps including pre-bid meeting
and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be invited from local universities or other selected independent
institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and
civil society groups can become involved in monitoring the progress of the project. This mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which
includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of
substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment
concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP
Monthly Progress Report May 2014
Western I ndonesia National Roads I mprovement Project 49
implementation and where required act pro-active in resolving issues when such a matter arises. The Community Development Specialist has a major role in monitoring
performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will
provide necessary information in the Project Implementation Plan PIP, Project Management manual PMM on their website, and in the bidding documents, such as
contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual
Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the
project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project
6.4.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs, was adjusted and supported the progress of procurement activities.
During May 2014 there was no activity of the Community Representative Observers CROs, as during this month there was no procurement activities.
The activities of Community Representative Observers CROs from January 2013 until May 2014, are shown in Appendix H1.
6.4.3 Third Party Monitoring TPM
Interview of TPM candidates for the four 4 AWP-1 packages and evaluation of their proposal has been done during March 2014. The following are to be satisfied in order for the
TPM candidates to be officially involved in conducting monitoring activities: ‘
Delivery of preparatory training for selected TPM teams; Assist the Officer in Charge of PMU to prepare the Approval letter of the TPM teams;
Provision Decree of the Director of Planning of DGH concerning the formation of Third
Party Monitoring for four packages of AWP-1 WINRIP; Providing the Letter of Employment Agreement Memorandum of Understanding
between the TPM candidates with CTC WINRIP on behalf of PMU WINRIP. The delivery of preparatory training for selected TPM teams activity could not be done until
May 2014, due to the lack of fund for the ACAP activities on CTC WINRIP original contract. CTC has prepared cost estimate of funds for this activity to be included in the proposed
Amendment No.2 of CTC’s contract.
The Approval letter of the TPM teams by the Officer in Charge of PMU has been prepared, and will be signed when preparatory training has been carried out.
Likewise, the establishment of the Decree of the Director of Planning, DGH concerning the
