Agreed Key Actions and Mission Plans

Monthly Progress Report May 2014 Western I ndonesia National Roads I mprovement Project 45

6.1.3 Performance Indicators

GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the project’s performance in achieving its stated development objectives. These KPIs are provided in the World Bank’s Project Appraisal Document PAD, together with baseline data and targets. The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the initial Project Implementation Schedule as shown in Appendix I. The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.

6.2 Implementation Support Components

6.2.1 Core Team Consultant CTC

The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation. The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon Permata Engineering Consultant. The main CTC activities during May 2014 are as follows: • Continue assistance to PMU as and when required. • Prepare and submit Monthly Progress Report for May 2014 • World Bank Meeting for Replacement Road • Finalization of International Competitive Bidding PQ documents for Package No. 11 and 13 in Bengkulu • Third Party Monitoring Review in Lampung • Monitoring LARAP Package No. 17 Sp. Gunung Kemala – Pg Tampak in Lampung • Workshop for Updating PMM • Meeting with POKJA Bengkulu Package No. 11 and 13 • Meeting with World Bank WINRIP Coordination • Prepared training schedule for the coming month of June 2014 • Prepared material handouts for training next month • Reviewed Application Evaluation Reports AER • Site inspection of on-going sub-projects together with WB, PMU and other concerned authorities. • Prepared and submitted Quarterly Report covering the 1 st Quarter of the years 2014 Monthly Progress Report May 2014 Western I ndonesia National Roads I mprovement Project 46 • Prepared revised procurement schedule • Prepared revised costings to include price adjustments and expected variation orders. • Conducted technical design review of DED for two 2 sub-projects • Prepared letters to PMU and DSC • Conducted weekly CTC coordination meetings

6.2.2 Design and Supervision Consultant DSC

The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera. DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.

6.2.3 Road Sector Institutional Development

This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas. It is planned so far that there will be three 3 consultant services for: • Capacity Building of Disaster Risks Reduction • Capacity Building for Environmental Management • Capacity Building for Road Safety Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of Environment and Road Safety outlining the proposed scope activities for the component. During preparation of this Report, the procurement for consultants under this component has not yet been started. Preparation for the procurement would be coordinated by the PMU, the DGH Procurement Team and the CTC. Monthly Progress Report May 2014 Western I ndonesia National Roads I mprovement Project 47

6.3 Training

6.3.1 Training and Workshop on Anti Corruption and Environmental Mitigations :

The work during this reporting month has been focused on the following activities:

6.3.1 Updating the Project Management Manual PMM

♦ While waiting for approval of the updated document of Project Management Manual PMM which was submitted to the PMU the end of last month 30 th April 2014, some additional suggestion have been received for further improving updating the PMM. These are the results of discussions with the Resource Person which still have to be continued for more crucial matters and important subjecttopics especially relating to specification. ♦ All additional suggestions for such correctionmodification have been included in the document properly. The PMM document have been updated perfectly and completely, ready for final checking and approval. ♦ The PMU has planned to conduct a workshop for final checking and approval of the PMM this coming month. ♦ Assisting the PMU in preparing the workshops. Some chapters of the PMM have been copied for being checked and approved by the members of PMM Updating Work Unit or Kelompok Kerja Pokja Pemutakhiran PMM established through the decree of the Director of Planning, Directorate General of Highways Decree no. 0152Bp.11KPTS2014 dated 11 March 2014.

6.3.2 Annual Training Program

 Preparing the implementation of urgently required two types of training, i.e. Training on Work Plan for Environmental Management and Monitoring or Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RKPPL Training and Training on Third Party Monitoring TPM Training. These are two special short courses, one day each, beyond the regular training course, for responding to the instruction of the Bank Mission that is included in their draft Aide-Memoire being discussed in the Wrap-up Meeting on Monday, 19 May 2014.  At the beginning, the first RKPPL Training is scheduled to be delivered on 5 June 2014 in Padang, the second: 10 June 2014 in Lampung, and the third: 17 June 2014 in Bengkulu. While the TPM Training will be on: 6 June 2014 in Padang, 11 June 2014 in Lampung, and 18 June 2014 in Bengkulu. However, there will be other activities of the Directorate of Regional