Dissenting Opinion Board Manual PT SUCOFINDO (PERSERO) ilove compressed

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7. Minutes of Meeting

a. The Secretary to the Board of Commissioners or other Officer appointed by the President Commissioner is assigned to prepare and administer as well as distribute the minutes of joint meeting. b. In the event that the Joint Meeting is only attended by members of the Board of Commissioners, then the minutes of meeting of the joint meeting is prepared by one member of the Board of Commissioners appointed from among those present. c. The minutes of Joint Meeting must be signed by the chairman of the meeting and all members of the Board of Commissioners and Board of Directors who are present d. The minutes of Joint Meeting should describe the Meeting proceedings. This is important to be able to see the process of meeting and as well as to become a legal document and valid evidence to determine the accountability of the results of the meeting. The Minutes of Meeting must therefore include: 1 The Place, date and time the meeting; 2 The Agenda is discussed; 3 The attendance list signed by all meeting participants; 4 Evaluation of the previous meeting results if any; 5 Duration of meetings; 6 Various opinion comprised in the meeting; 7 Name of person who raised suggestion; 8 A statement of objections against the decision of the meeting if no consensus is reached; 9 When there is a decision taking, then the decision making process and the decisions taken are included in a separate minutes of Board of Commissioner meeting. e. The minutes of meeting must be attached with a power of Attorney which was granted specifically by a member of the Board of Commissioners who was not present to the member of the Board of Commissioners. f. Each Member of the Board of Commissioners and Board of Directors is entitled to receive a copy of the Minutes of the Joint Meeting, although the concerned member is not present in the Meeting. 101 CHAPTER I INTRODUCTION CHAPTER II BOARD OF DIRECT ORS BOD CHAPTER III BOARD OF COMISSIONERS BOC CHAPTER IV ACTIVITY AMONG COMP ANY’S ORGAN CHAPTER V CLOSING 1 102 g. The minutes of Joint Meeting should be delivered to all members of the Board of Commissioners and the Board of Directors at least 7 seven days after the meeting held. h. Revision of the minutes of joint meeting is possible to be made within a period of 14 fourteen days counted from the date of distribution. i. Each member of the Board of Commissioners and Board of Directors who is present andor represented can submit the revision, if any, on the minutes of meeting. j. If the objections andor suggested improvements are not received in such time period, it is therefore concluded that there is no objections andor improvements against the minutes of the meeting concerned. k. Minutes of the Joint Meeting that has been revised if any and signed by all members of the Board of Commissioners and Board of