Penugasan Audit Investigatif Investigative Audit Assignment

Struktur Organisasi Sekretaris Perusahaaan Organizational Structure of Corporate Secretary Chart Manager Internal Relations ESPI VP Public Relation ESP VP Corporate Social Responsibility ESS Manager External Relations ESPE Manager Corporate Image Care ESPC Manager Public Information Center ESPP Manager Partnership and Participations ESSP Manager Community Relations ESSC Manager General Documents Files ESDF Manager Asset Ownership Document Files ESDA Manager Legal Document Fies ESDL VP Corporate Document Management ESD Manager Office Building Mechanical Electrical ESGB VP General Affairs ESG VP Quality Assurance GCG ESQ Manager Housekeeping Services ESGH Manager Office Facilities ESGF Manager Protocol and Secretary ESGP Manager Quality Planning ESQP Manager Quality Management ESQM Manager Quality Improvement ESQI Manager GCG WBS ESQG EVP Corporate Secretary ES Tugas dan tanggung jawab Sekretaris Perusahaan diatur dalam SK Direksi No. KEP.UOT.003IX2 KA-2015 mengenai Tugas Pokok dan Tanggung Jawab Sekretaris Perusahaan. Tugas dan tanggung jawab Sekretaris Perusahaan mencakup: 1. Menyelenggarakan fungsi corporate oice dalam hal pengelolaan informasi dan dokumen perusahaan, corporate social responsibility, corporate public information and communication, corporate oice and board of Directors Administration Protocol. 2. Memastikan kepatuhan atas pelaksanaan GCG Good Corporate Covernance melalui penerapan sistem pelaporan pelanggaran whistlebowing system Duties and responsibilities of the corporate secretaryare stipulated in Director decision No. KEP.U OT.003 IX 2 KA-2015 on Main Duties and Responsibilities of corporate secretary. Duties and responsibilities of the Corporate Secretary include: 1. Perform the functions of corporate oice in terms of management information and corporate documents, corporate social responsibility, corporate public information and communication, corporate oice and the board of Directors Administration and Protocol. 2. Ensure compliance with the GCG Good Corporate Governance through the application of whistlebowing system Tugas dan Tanggung Jawab Roles and responsibilities 3. Memastikan perusahaan mematuhi ketentuan tentang persyaratan keterbukaan dan pengungkapan dalam laporan tahunan. 4. Memastikan penerapan kebijakan manajemen mutu dan pemantauan implementasi KPKU Kriteria Penilaian Kinerja Unggul di lingkungan perusahaan. 5. Mengintegrasikan dan mengkonsolidasikan unit organisasi di bawahnya. Tugas pokok masing-masing Vice President adalah sebagai berikut: ‘ 1. VP Corporate Document Management and Files Bertanggung jawab melaksanakan penatausahaan arsip surat-menyurat, dokumen kepemilikan aset, dokumen legal dan dokumen perusahaan lainnya, serta melakukan pembinaan terhadap kegiatan pengarsipan dokumentasi di Daop, Divre, Subdivre dan Balai Yasa PT Kereta Api Indonesia.VP Corporate Document Management and Files dibantu oleh tiga manajer. 2. VP Corporate Social Responsibilty Bertanggung jawab mengelola Program Kemitraan dan Bina Lingkungan PKBL serta Community Relations, baik internal maupun eksternal perusahaan di seluruh aktivitas perusahaan. VP CSR dibantu oleh dua manager. 3. VP Public Relations Bertanggung jawab untuk merumuskan dan menyusun program pembentukan citra perusahaan, hubungan masyarakat dan melaksanakan penyuluhan baik internal maupun eksternal perusahaan, serta pengelolaan informasi publik yang mencakup penyediaan dan atau pelayanan informasi terhadap pengguna informasi publik. VP Public Relations dibantu oleh empat manager. 4. VP General Afairs Bertanggung jawab atas pengelolaan fasilitas perkantoran, merawat bangunan dinas, menyelenggarakan kerumahtanggaan kantor di lingkungan kantor KAI, mengelola kegiatan keprotokolan Direksi dan tamu penting serta kesekretariatan administrasi umum Direksi, dan melakukan pembinaan terhadap kegiatan umum di Perusahaan. 3. Ensure the company to comply with the provisions on transparency and disclosure requirements in the annual report. 4. Ensure the application of quality management policies and monitoring the implementation of KPKU Superior Performance Assessment Criteria in company environment. 5. Integrate and consolidate the organizational unit. Tugas pokok masing-masing Vice President adalah sebagai berikut: ‘ The main roles of each Vice President are as follow: 1. VP Corporate Document Management and Files Responsible administration correspondence, documents of asset ownership, legal documents and other corporate documents, as well as to guide the activities of documentation in Daop, Divre, Subdivre and Balai Yasa PT Kereta Api Indonesia.VP Corporate Document Management and Files is assisted by three managers. 2. VP Corporate Social Responsibilty Responsible for managing Partnership and Community Development Program PKBL and Community Relations, both internal and external in all activities of the Company. VP CSR is assisted by two managers. 3. VP Public Relations Is responsible for formulation and preparation of the Company’s image-building program, public relations and provides both internal and external counselling, and public information management which includes information provision andor service to public information users. VP Public Relations is assisted by four managers. 4. VP General Afairs Responsible for management of oice facilities, maintenance of oice buildings, internal afairs in oices of KAI, management of Board of Directors protocol activities and key guests, general administrative secretariat of Board of Directors, and advice provision to the public on the Company’s activities.