Board of Commisioners Meeting

Laporan Tahunan PT PN V 2012 | | Annual Report PT PN V 2012 Laporan Tahunan PT PN V 2012 | | Annual Report PT PN V 2012 166 167 Maruli Gultom Syarwan Hamid Gamal Nasir Yusni Emilia Harahap Refdion Jumlah Kehadiran | Attendance Komisaris Utama | President Commissioner Komisaris | Commissioner Komisaris | Commissioner Komisaris | Commissioner Komisaris | Commissioner 3 3 3 3 3 15 3 3 2 2 3 13 100 100 67 67 100 87

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3. 4. 5. Gamal Nasir Syarwan Hamid Yusni Emilia Harahap Refdion Amal Bakti Pulungan Jumlah Kehadiran | Attendance Komisaris Utama | President Commissioner Komisaris | Commissioner Komisaris | Commissioner Komisaris | Commissioner Komisaris | Commissioner 5 5 5 5 5 25 5 4 5 4 5 23 100 80 100 80 100 92

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3. 4. 5. Periode 20 Juli 2012 sd 31 Des 2012 | The period July 20, 2012 to December 31, 2012 Total Jumlah Kehadiran | Total Attendance Frekuensi Rapat Komisaris dengan DireksiTahun 2012 | Frequency of Commissioner meeting with the Board of Directors In 2012 55 11x 48 87,3

2. Rapat Dewan Komisaris dan Direksi

Rapat antara Dewan Komisaris dan Direksi selama tahun 2012 dilaksanakan sebanyak 11 kali dengan agenda dan kehadiran Dewan Komisaris serta Direksi sebagai berikut :

2. Board of Commissioners and Director Meeting

Meetings between the Board held during the year 2012 as many as 11 times with agenda and attendance as follows: 1. Kehadiran Rapat Komisaris dengan Direksi Tahun 2012 | Commissioner meeting with the Board of Directors attendance in 2012 Maruli Gultom Syarwan Hamid Gamal Nasir Yusni Emilia Harahap Morgan SL. Batu Jumlah Kehadiran | Attendance No. Nama | Name Periode 1 Januari sd 29 Mei 2012 | The period January 1, to May 29, 2012 Jabatan | Occupation Jumlah Rapat | Number of Meetings Kehadiran | Presence Persentase | Percentage Komisaris Utama | President Commissioner Komisaris | Commissioner Komisaris | Commissioner Komisaris | Commissioner Komisaris | Commissioner 3 3 3 3 3 15 3 3 1 3 2 12 100 100 33 100 67 80

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3. 4. 5. Periode 30 Mei 2012 sd 19 Juli 2012 | The period of May 30, 2012 to July 19, 2012 Agenda Rapat Komisaris dengan Direksi Tahun 2012 | Internal Board of Commissioners Meeting Agenda for 2012 No. Tanggal Pelaksanaan Rapat | Date of Meeting Agenda Rapat | Meeting agenda 1. LM Bulan Desember 2011 | Management Report, December 2011 2. Progress Tindaklanjut Temuan BPK | Progress Follow up on BPK Findings 1. LM Bulan Januari dan Februari 2012 | Management reports in January and February 2012 2. Usulan Restrukturisasi Organisasi | Proposed Restructuring of Organization 1. Pelaksanaan Audit SPI tahun 2011 serta Pembahasan Rencana Audit SPI 2012 | Audit Implementation of SPI in 2011 and Audit Plan Discussion in 2012 2. Pembahasan Hasil Audit SPI atas Pelaksanaan Pemupukan dan Teknik PKS 2011 | Discussion of Audit Results Implementation of SPI on Fertilization and Engineering Palm Oil Mill 2011 3. Rencana Komite Audit untuk melakukan review atas Program Pemupukan tahun 2012 dan Pengadaan Pupuk tahun 2011 dan 2012 | Audit Committee plans to conduct a review of the Fertilization program in 2012 and Fertilizer Procurement in 2011 and 2012 1. Persiapan RUPS Laporan Tahunan audited Tahun 2011 PT PN V Persero | General Meeting of Shareholders Preparation for Annual Report audited 2011 PT PN V Persero 2. Perubahan RKAP PT PN V Persero | Changes of the PT PN V RKAP LM Bulan April dan Mei 2012 | Management Report April and May 2012 LM Bulan Juni 2012 | Management Report June 2012 27012012 30032012 30052012 07062012 15062012 18072012 1. 2. 3. 4. 5. 6. Agenda Rapat Internal Dewan Komisaris Tahun 2012 | Internal Board of Commissioners Meeting Agenda for 2012 No. Tanggal Pelaksanaan Rapat | Date of Meeting Agenda Rapat | Meeting agenda 1. Persiapan RUPS Pengesahan Laporan Tahunan Tahun 2011 | Shareholders General Meeting of Preparation Approval Annual Report of the Year 2011 2. Usulan pengalihan areal Bongkal Malang dan areal Pesikaian | Proposed Transfer of Bongkal Malang Areal and Pesikaian Areal 3. Permintaan personil Tim Penaksir Harga ATNP Tahun 2004-2008 | Request for Personnel Tim Price Estimator ATNP Year 2004-2008 4. Izin penumbangan pokok sawit untuk jaringan listrik di Kebun Tanjung Medan | Principal overthrow permission Palm Oil for Electricity Network Installation in Tanjung Medan Estate 5. Rekomendasi ijin penumbangan pokok sawit untuk jaringan Listrik PLN di Kebun Tanah Putih | Principal overthrow permission Palm Oil for Electricity Network Installation in Tanjung Medan Estate 6. Proses legalitas lahan Perseroan | Land Legality process PT PN V Persero 7. Penyampaian Laporan Harta Kekayaan Pejabat Penyelenggara NegaraLHKPN | Submission Wealth Report Offi cials State Offi cials LHKPN 8. Penjelasan pencabutan KEP-236MBU2011 serta penundaan SK-164MBU2012 dan SK-165MBU2012 Revocation and Suspension explanation KEP-236MBU2011 SK-164MBU2012 and SK-165MBU2012 1. Surat Sesmen BUMN No.S-93S.MBU2012 | Letter of the Secretary of State-Owned Enterprises Minister No.S-93S.MBU2012 2. Persiapan RUPS Tahunan Th.2011 | Preparation of the Annual General Meeting Th.2011 3. Usulan revisi RKAP 2012 | Proposed Revision RKAP 2012 1. Usulan penarikan KI sebesar Rp.800 Miliar dan pengagunan aset Perseroan | Proposed Withdrawal of Credit Investment amounting to Rp 800 Billion and Collateralization of Company Assets 2. Usulan ijin penumbangan pokok kelapa sawit untuk jaringan listrik di Kebun Tanjung Medan dan Tanah Putih | Principal overthrow permission Palm Oil for Electricity Network Installation in Tanjung Medan and Tanah Putih Estate 3. Usulan izin penumbangan pokok kelapa sawit Kebun Air Molek II untuk jaringan listrik PLN | Principal overthrow permission Palm Oil for Electricity Network Installation in Air Molek II Estate 4. Remunerasi Komite Dewan Komisaris | Remuneration of the Board of Commissioners Committee 5. Hasil kunjungan lapangan Dewan Komisaris ke Kebun Sei Intan | Field Visits results to Sei Intan Estate 1. Pembahasan pembagian Tugas Dewan Komisaris | Discussion of Job Distribution Board of Commissioners 2. Hasil Kunjungan Dewan Komisaris ke Kebun Terantam dan Tamora | Results of the Board of Commissioners to visit Terantam and Tamora Estate 1. Laporan atas robohnya kanopi venue lapangan tenis | Reports on the Fall of canopy Venue Tennis Court 2. Surat Direksi mengenai usulan Komisaris PT Pupuk Agro Nusantara | Letter regarding the Proposed Board of Commissioners of PT Agro Nusantara Fertilizer 3. Hasil kunjungan Dewan Komisaris ke Kebun Sei Galuh | Results of the Board of Commissioners to visit Sei Galuh Estate 1. Laporan Manajemen Bulan Agustus 2012 | Management Report Month August 2012 2. Komisaris PT Pupuk Agro Nusantara | Commissioner of PT Agro Nusantara Fertilizer 3. Venue PON XVIII | Venue PON XVIII 4. Hasil kunjungan ke kebun tgl 9-11 Oktober 2012 | Results of the visit to the Estate 9-11 October 2012 RKAP 2013 Draft I | RKAP 2013 Draft I 1. Evaluasi Komite atas Pengapusbukuan ATNP 2004 sd 2011| Evaluation Committee on Write-off ATNP 2004 to 2011 2. Laporan hasil fact fi nding tentang harga TBS, timbangan TBS, dan potongan pembelian TBS petani plasma Kebun Lubuk Dalam | Report of Fact Finding on price TBS, TBS Scales and Pieces Purchasing TBS Plasma Farmers in Lubuk Dalam Estate 3. Evaluasi Komite atas Revisi Rancangan RKAP 2013 Drat 1A | Evaluation Committee on the Draft Revised RKAP 2013 drat 1A 4. Laporan hasil klarifi kasi Komite mengenai areal TM degradasi dan penyajiannya pada Rancangan RKAP 2013 | The Report of Clarifi cation of the Committee about Plants Produce Areal Degradation and Presentation on Draft RKAP 2013 5. Hasil kunjungan Komisaris | Commissioner Visits Result 1. Evaluasi atas Surat Direksi tentang Pembentukan Anak Perusahaan Rumah Sakit | Evaluation of the letter of the Directors on the Establishment of Subsidiary Hospital 2. Penjelasan umum Komisaris tentang produktivitas dan kondisi TM Muda dan TBM Sawit Perseroan dibanding standard PPKS dan kondisi PTPN III | Commissioner General Explanation of Productivity and Crop Condition and Crop Produce Young Immature Palm of PTPN V compared to PPKS standard and Conditions PTPN III 3. Rencana kunjungan lapangan yang akan datang | Field visit plans 25052012 07062012 06072012 27072012 13092012 16102012 25102012 23112012 07122012 7. 8. 9. 10. 11. 12. 13. 14. 15. Laporan Tahunan PT PN V 2012 | | Annual Report PT PN V 2012 Laporan Tahunan PT PN V 2012 | | Annual Report PT PN V 2012 168 169 Hasil kunjungan Dewan Komisaris dituangkan dalam laporan tertulis dengan cakupan laporan berupa PICA Problem Identifi cation and Corrective Action meliputi laporan mengenai praktek yang dilakukan saat ini beserta permasalahan yang timbul, akibat dari praktek dan permasalahan disertai dengan saranrekomendasi Dewan Komisaris untuk mengatasi permasalahan tersebut. Laporan ini selanjutnya disampaikan kepada Direksi dan jajaran terkait untuk dijadikan bahan tindaklanjut. The result of Commissioners visit stated in a written report in form of PICA Problem Identifi cation and Corrective Action covering implementation of practice with emerging issue, the impact of practices and problems followed by suggestion recommendation from the Board to overcome the problem. The report then delivered to the Directors and related Management Level to be followed up. Kunjungan Lapangan Dewan Komisaris Tahun 2012 | Board of Commissioners Site Visit for 2012 No. Tanggal Kunjungan | Date of Visit Objek Kunjungan | Visits Object PKS dan Kebun Tandun, PKO Tandun, Fasilitas Umum dan Perumahan Tandun, Pembibitan | Tandun Palm Oil Mill POM, Palm Kernel Oil PKO Mill and Estate, Public Facilities and Housing at Tandun, Breeding. PKS dan Kebun Tanjung Medan, PKSKebun Tanah Putih, Fasilitas Umum Unit Tanah Putih, Peternakan Sapi Eksisting Kebun Sei Pagar, Perumahan Karyawan dan Fasilitas Umum Sei Pagar | Tanjung Medan POM and Estate, POM Tanah Putih Estate, Public Facilities Tanah Putih Estate, Cattle Existing at Sei Pagar Estate, Employee Housing and Public Facilities at Sei Pagar. Kebun Sei Siasam, PKO Tandun, Pertemuan Dengan KUD Plasma Sei Tapung dan KUD Plasma Sei Siasam, Fasilitas Umum Sei Siasam | Sei Siasam Estate, PKO Mill Tandun, Meeting With KUD Plasma Sei Tapung and KUD Plasma Sei Siasam, Public Facilities Sei Siasam Estate. Tangki Dumai PT SAN Dumai, Studi Banding ke Kawasan Industri Dumai, PKS Lubuk Dalam, Kebun Plasma Lubuk Dalam, Kebun Tandun, Fasilitas Umum dan Perumahan, Pengembangan Sapi dan Industri Turunannya | Dumai port tank PT SAN Dumai, Study visits to Industrial Area Dumai, Lubuk Dalam POM, Lubuk Dalam Plasma Estate, Tandun Estate, Public Facilities and Housing, Cattle Industry Development and Its Derivatives, PKS dan Kebun Terantam, Kebun Tamora, Sarana Sosial dan Lainnya | Terantam POM and Estate, Tamora Estate, Public and Social Facilities and Others. Kebun AMO I, Kebun AMO II, Kebun Sei Berlian, Kebun Sei Lindai | AMO I Estate, Kebun AMO II Estate, Sei Berlian Estate, Sei Lindai Estate 26012012 24022012 29032012 04052012 17072012 19112012

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Sepanjang tahun 2012, telah dilaksanakan kunjungan kerja Dewan Komisaris ke unit kebun dan pabrik sebanyak 6 kali, yaitu : During the year 2012, the Commissioners carried out 6 work visit to estate and mill units, namely : Agenda Rapat Komisaris dengan Direksi Tahun 2012 | Internal Board of Commissioners Meeting Agenda for 2012 No. Tanggal Pelaksanaan Rapat | Date of Meeting Agenda Rapat | Meeting agenda Perkembangan Masalah Lahan Senama Nenek | Progress of land issues of Senama Nenek 1. Laporan Manajemen Juli 2012 | Management Report July 2012 2. Penjelasan Tugas Pokok dan Fungsi susunan Direksi Baru | Explanation of Main Duty and Function New Board of Directors 3. Progres Program Replanting Kelapa Sawit dan Karet | Progress of replanting oil palm and rubber Program 4. Update Penyelesaian Masalah Lahan dan Pending Matters penting lainnya | Update Completion of Problems of Land and other important Pending Matters 1. Laporan Manajemen Bulan Agustus 2012 | Management Report Month August 2012 2. Komisaris PT Pupuk Agro Nusantara | Commissioner of PT Agro Nusantara Fertilizer 3. Venue PON XVIII | Venue PON XVIII 4. Hasil Kunjungan ke Kebun tgl 9-11 Oktober 2012 | Results of the visit to the Estate 9-11 October 2012 Pembahasan RKAP 2013 Draft I | Discussion of RKAP 2013 Draft I 1. Persiapan Menghadapi RUPS RKAP 2013 | Preparation of Shareholders General Meeting of RKAP 2013 2. Perkembangan update Penyelesaian Pending Matter dan Hasil Kunjungan Lapangan | Developments update Pending completion of Matter and Field Results 3. Rencana Strategis dan Kemitraan | Strategic Planning and Partnerships 01082012 30082012 16102012 25102012 23112012 7. 8. 9. 10. 11.

3. Menghadiri Rapat Umum Pemegang Saham

Sepanjang tahun 2012 telah dilaksanakan Rapat Umum Pemegang Saham yang dihadiri oleh Komisaris sebanyak 2 kali yaitu RUPS pengesahan Laporan Tahunan tahun buku 2011 dan RUPS Pengesahan RKAP 2012.

3. Board of Commissioners and Director Meeting

During the year 2012 was held General Meeting of Shareholders, which was attended by the Commissioner as much as 2 times, which is the General Meeting of Shareholders ratifi cation of Annual Report year 2011 and General Meeting of Shareholders to Approval RKAP 2012.

4. Kunjungan Lapangan Dewan Komisaris

Dewan Komisaris melakukan pengawasan dan peninjauan langsung ke lapangan untuk mengetahui situasi teknis di lapangan dan memastikan bahwa pengelolaan Perseroan berlangsung sesuai dengan RKAP yang telah ditetapkan RUPS. Untuk memperluas cakupan obyek yang diawasi, dalam setiap kunjungan Dewan Komisaris dibagi dalam beberapa kelompok sesuai dengan tugas dan bidang pengawasan dari masing-masing anggota Komisaris. Objek kunjungan meliputi kebun, pabrik termasuk fasilitas sosial dan fasilitas umum serta melakukan pertemuan dengan petani plasma.

4. Board of Commissioners Site Visit

The Board of Commissioners carried out direct supervision and inspection to the estate to know technical condition at the fi eld and ensuring that corporate governance has been implemented according to Company Budget and Work Plan decided by shareholders general meeting for the year 2012. In every visit, the Commissioners divided into several group according to task and supervision aspects of every Board member consist of estate visit, mill visit including social and public facilities, also carried out dialogue with plasma farmers.