Board of Commissioners and Director Meeting

Laporan Tahunan PT PN V 2012 | | Annual Report PT PN V 2012 Laporan Tahunan PT PN V 2012 | | Annual Report PT PN V 2012 168 169 Hasil kunjungan Dewan Komisaris dituangkan dalam laporan tertulis dengan cakupan laporan berupa PICA Problem Identifi cation and Corrective Action meliputi laporan mengenai praktek yang dilakukan saat ini beserta permasalahan yang timbul, akibat dari praktek dan permasalahan disertai dengan saranrekomendasi Dewan Komisaris untuk mengatasi permasalahan tersebut. Laporan ini selanjutnya disampaikan kepada Direksi dan jajaran terkait untuk dijadikan bahan tindaklanjut. The result of Commissioners visit stated in a written report in form of PICA Problem Identifi cation and Corrective Action covering implementation of practice with emerging issue, the impact of practices and problems followed by suggestion recommendation from the Board to overcome the problem. The report then delivered to the Directors and related Management Level to be followed up. Kunjungan Lapangan Dewan Komisaris Tahun 2012 | Board of Commissioners Site Visit for 2012 No. Tanggal Kunjungan | Date of Visit Objek Kunjungan | Visits Object PKS dan Kebun Tandun, PKO Tandun, Fasilitas Umum dan Perumahan Tandun, Pembibitan | Tandun Palm Oil Mill POM, Palm Kernel Oil PKO Mill and Estate, Public Facilities and Housing at Tandun, Breeding. PKS dan Kebun Tanjung Medan, PKSKebun Tanah Putih, Fasilitas Umum Unit Tanah Putih, Peternakan Sapi Eksisting Kebun Sei Pagar, Perumahan Karyawan dan Fasilitas Umum Sei Pagar | Tanjung Medan POM and Estate, POM Tanah Putih Estate, Public Facilities Tanah Putih Estate, Cattle Existing at Sei Pagar Estate, Employee Housing and Public Facilities at Sei Pagar. Kebun Sei Siasam, PKO Tandun, Pertemuan Dengan KUD Plasma Sei Tapung dan KUD Plasma Sei Siasam, Fasilitas Umum Sei Siasam | Sei Siasam Estate, PKO Mill Tandun, Meeting With KUD Plasma Sei Tapung and KUD Plasma Sei Siasam, Public Facilities Sei Siasam Estate. Tangki Dumai PT SAN Dumai, Studi Banding ke Kawasan Industri Dumai, PKS Lubuk Dalam, Kebun Plasma Lubuk Dalam, Kebun Tandun, Fasilitas Umum dan Perumahan, Pengembangan Sapi dan Industri Turunannya | Dumai port tank PT SAN Dumai, Study visits to Industrial Area Dumai, Lubuk Dalam POM, Lubuk Dalam Plasma Estate, Tandun Estate, Public Facilities and Housing, Cattle Industry Development and Its Derivatives, PKS dan Kebun Terantam, Kebun Tamora, Sarana Sosial dan Lainnya | Terantam POM and Estate, Tamora Estate, Public and Social Facilities and Others. Kebun AMO I, Kebun AMO II, Kebun Sei Berlian, Kebun Sei Lindai | AMO I Estate, Kebun AMO II Estate, Sei Berlian Estate, Sei Lindai Estate 26012012 24022012 29032012 04052012 17072012 19112012

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Sepanjang tahun 2012, telah dilaksanakan kunjungan kerja Dewan Komisaris ke unit kebun dan pabrik sebanyak 6 kali, yaitu : During the year 2012, the Commissioners carried out 6 work visit to estate and mill units, namely : Agenda Rapat Komisaris dengan Direksi Tahun 2012 | Internal Board of Commissioners Meeting Agenda for 2012 No. Tanggal Pelaksanaan Rapat | Date of Meeting Agenda Rapat | Meeting agenda Perkembangan Masalah Lahan Senama Nenek | Progress of land issues of Senama Nenek 1. Laporan Manajemen Juli 2012 | Management Report July 2012 2. Penjelasan Tugas Pokok dan Fungsi susunan Direksi Baru | Explanation of Main Duty and Function New Board of Directors 3. Progres Program Replanting Kelapa Sawit dan Karet | Progress of replanting oil palm and rubber Program 4. Update Penyelesaian Masalah Lahan dan Pending Matters penting lainnya | Update Completion of Problems of Land and other important Pending Matters 1. Laporan Manajemen Bulan Agustus 2012 | Management Report Month August 2012 2. Komisaris PT Pupuk Agro Nusantara | Commissioner of PT Agro Nusantara Fertilizer 3. Venue PON XVIII | Venue PON XVIII 4. Hasil Kunjungan ke Kebun tgl 9-11 Oktober 2012 | Results of the visit to the Estate 9-11 October 2012 Pembahasan RKAP 2013 Draft I | Discussion of RKAP 2013 Draft I 1. Persiapan Menghadapi RUPS RKAP 2013 | Preparation of Shareholders General Meeting of RKAP 2013 2. Perkembangan update Penyelesaian Pending Matter dan Hasil Kunjungan Lapangan | Developments update Pending completion of Matter and Field Results 3. Rencana Strategis dan Kemitraan | Strategic Planning and Partnerships 01082012 30082012 16102012 25102012 23112012 7. 8. 9. 10. 11.

3. Menghadiri Rapat Umum Pemegang Saham

Sepanjang tahun 2012 telah dilaksanakan Rapat Umum Pemegang Saham yang dihadiri oleh Komisaris sebanyak 2 kali yaitu RUPS pengesahan Laporan Tahunan tahun buku 2011 dan RUPS Pengesahan RKAP 2012.

3. Board of Commissioners and Director Meeting

During the year 2012 was held General Meeting of Shareholders, which was attended by the Commissioner as much as 2 times, which is the General Meeting of Shareholders ratifi cation of Annual Report year 2011 and General Meeting of Shareholders to Approval RKAP 2012.

4. Kunjungan Lapangan Dewan Komisaris

Dewan Komisaris melakukan pengawasan dan peninjauan langsung ke lapangan untuk mengetahui situasi teknis di lapangan dan memastikan bahwa pengelolaan Perseroan berlangsung sesuai dengan RKAP yang telah ditetapkan RUPS. Untuk memperluas cakupan obyek yang diawasi, dalam setiap kunjungan Dewan Komisaris dibagi dalam beberapa kelompok sesuai dengan tugas dan bidang pengawasan dari masing-masing anggota Komisaris. Objek kunjungan meliputi kebun, pabrik termasuk fasilitas sosial dan fasilitas umum serta melakukan pertemuan dengan petani plasma.

4. Board of Commissioners Site Visit

The Board of Commissioners carried out direct supervision and inspection to the estate to know technical condition at the fi eld and ensuring that corporate governance has been implemented according to Company Budget and Work Plan decided by shareholders general meeting for the year 2012. In every visit, the Commissioners divided into several group according to task and supervision aspects of every Board member consist of estate visit, mill visit including social and public facilities, also carried out dialogue with plasma farmers. Laporan Tahunan PT PN V 2012 | | Annual Report PT PN V 2012 Laporan Tahunan PT PN V 2012 | | Annual Report PT PN V 2012 170 171 Laporan Tahunan PT PN V 2012 | | Annual Report PT PN V 2012 170 KEGIATAN NON RUTIN DEWAN KOMISARIS Kegiatan non rutin yang dilakukan Dewan Komisaris meliputi menghadiri kegiatan yang diselenggarakan oleh instansi terkait seperti Kementerian BUMN, Kementerian Pertanian dll serta ikut aktif membantu manajemen dalam melakukan mediasi dengan stakeholders untuk memecahkan berbagai permasalahan yang bersentuhan dengan kepentingan masyarakat. Di samping itu, ikut aktif mengikuti kegiatan asosiasi organisasi yang berkaitan dengan bidang usaha Perseroan serta menghadiri :

1. Kegiatan Instansi terkait

Komisaris aktif mengikuti kegiatan-kegiatan yang dilaksanakan oleh instansi terkait seperti Kementerian BUMN, dan BUMN Executive Club BEC, yaitu:

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3. 4. Sosialiasi Program Privatisasi BUMN tgl 5 September 2012 di Palembang Rapat Koordinasi Kedeputian Bidang Usaha Industri Primer, Kementerian BUMN tgl 10 Oktober 2012, di Yogyakarta Penyatuan Visi “Bersama Menuju Indonesia Maju 2030”, tgl 13 November 2012 di Jakarta. Penandatanganan Peraturan Bersama tentang Petunjuk Teknis Pengembangan dan Pengelolaan Sistem Informasi untuk Akses Data pada BUMN Perkebunan dan PT RNI.

2. Mengikuti kegiatan yang diselenggarakan oleh asosiasilembaga

Pada berbagai kegiatan seminar dan konferensi internasional Komisaris mewakili Perseroan sebagai pembicara maupun sebagai peserta yaitu: 1. Diksusi antara Dewan Pembina GAPKI dan Pengurus GAPKI tanggal 5 April 2012 di Jakarta, dengan agenda : Update Perkembangan dan Outlook Perekonomian Indonesia 2012 dan update rencana Munas GAPKI 2012. NON ROUTINE ACITIVITY OF BOARD OF COMMISSIONERS The Board carried out non routine activity covering the activity held by related institution such as SOE Ministry, Agriculture Ministry etc. also actively participated in assisting the management to perform mediation with the stakeholders to solve various problem get in touch with public interest. Commissioners also active in several activities related with company business also present at :

1. Related Institution Activity

Commissioners actively followed the events held by related institution such as SOE Ministry and SOE Executive Club, i.e: 1. 2. 3. 4. Dissemination on state owned enterprise privatization program on September 5th , 2012 in Palembang. Coordination meeting with Deputy of Primary Industry, Ministry of State Owned Enterprise on October 10th , 2012, in Yogyakarta. Unifi cation Vision “Moving Together Towards Advanced Indonesian 2030”, on November 13th 2012 in Jakarta. Signature of Joint Regulation on Technical Guidelines Development and Management of Information Systems for Data Access on state-owned Plantation and PT RNI.

2. Attending the Event held by Association Institution

The Commissioners representing the Company as speaker or participant in various seminar and international conference as follows: 1. Discussion between the Board of Patrons and the Board of Executive Association of Indonesian Palm Oil Entrepreneurs on April 5th , 2012 in Jakarta, with the agenda: Update on Indonesian Development and Economic Outlook 2012 and similarly update on plan of Association of Indonesian Palm Oil Entrepreneurs national congress 2012. DOKUMENTASI KEGIATAN DEWAN KOMISARIS TAHUN 2012 DOCUMENTATION OF BOARD OF COMMISSIONERS ACTIVITIES FOR THE YEAR 2012 Direktur Utama Perseroan Fauzi Yusuf mendampingi Syarwan Hamid di IPAL Pabri Karet SLI President Director of the Company Fauzi Yusuf accompany with Syarwan Hamid Commissioner at the Waste Water Treatment Plant Rubber SLI Program pengenalan Perusahaan bagi Direksi dan Dewan Komisaris yang baru Corporate recognition programs for the new Directors and Board of Commissioners Program sosialisasi dan Workshop Manajemen Risiko bagi Direksi, Komisaris dan Organ Pendukung Komisaris Outreach Programs and Risk Management Workshop for Directors, Commissioners and Commissioners Supporters Organs Manajer Kebun-Pabrik Karet Sei Lindai Sugeng Irianto memberikan pemaparan pada dewan komisaris Manager Estate-Rubber Factory of Sei Lindai, Sugeng Irianto provide exposure to the Commissioners Komisaris dan Direksi melakukan kunjungan ke Posyandu Sei Pagar Didampingi oleh GM dan Manajer Commissioners and Board of Directors made a visit to IHC Sei Pagar accompanied by GM and Manager Komisaris melakukan kunjungan ke Laboratorium PKS Sei Pagar Commissioner made a visit to the Laboratory of Sei Pagar POM Laporan Tahunan PT PN V 2012 | | Annual Report PT PN V 2012 Laporan Tahunan PT PN V 2012 | | Annual Report PT PN V 2012 170 171