Shareholders General Meeting Attending

Laporan Tahunan PT PN V 2011 | | Annual Report PT PN V 2011 159

3. Rapat Dewan Komisaris dan Direksi

Rapat antara Dewan Komisaris dan Direksi selama tahun 2011 dilaksanakan sebanyak 7 kali dengan agenda dan kehadiran Dewan Komisaris serta Direksi sebagai berikut : 1. Pembahasan RKAP 2012 2012 Corporate Budget Discussion 2. KPI 2012 KPI for the year 2012 3. Lain-lain Others 7. 21 Des 1. LM bulan September 2011 Management Report for September 2011 2. Rencana penarikan Kredit Investasi Rp. 400 Milyar Withdrawal Plan of Investment Credit of Rp 400 Billion 3. Progress Pending Matters sd Oktober 2011 Pending Matters Progress until October 2011 4. RKAP 2012 2012 Corporate Budget 5. Lain – lain Others 6. 28 Okt v v v v - 4 v - v v - 3 v v v v v 5 v v v v v 5 Jlh Rapat | Number of Meeting Presentase | Percentage 7 7 7 7 7 35 7 7 7 7 7 35 7 7 6 3 6 29 7 5 7 7 4 30 100 100 86 43 83 86 100 71 100 100 57 86 Keterangan | Notes : MG : Maruli Gultom, SH : Syarwan Hamid, MSL : Morgan Sharif Lumban Batu, GN : Gamal Nasir, YEH : Yusni Emilia Harahap FY : Fauzi Yusuf, S : Suharjoko, EP : Erwan Pelawi, BL : Bambang Listijono, DM : Djoko Muljono No. Tanggal Date 1. LM Tahun 2010 unaudited Management Report for the year 2010 unaudited 2. LM Februari 2011 Management Report for February 2011 3. Tindak lanjut retreat Kementerian BUMN Tahun 2011 Retreat follow up of SOE Ministry 1. 8 Apr 1. Persiapan RUPS 2010 Shareholders General Meeting Preparation for the year 2010 2. LM bulan April 2011 Management Report for April 2011 3. Program ketahanan pangan Food Security Program 4. Lain – lain Others 2. 27 Mei Pembahasan temuan BPK State Auditor Finding Discussion 3. 12 Jul 1. LM bulan Juli 2011 Management Report for July 2011 2. Progress Program Replanting 2011 2011 Replanting Program Progress 3. Lain-lain others 4. 9 Sept Rencana Fit and Proper Test Calon Direksi PT PN V Persero Fit and Proper Test Plan for Director Candidate of PTPN V Persero 5. 22 Sept Komisaris | Commissioner Direksi | Director MG SH M S L GN Y E H J u m l a h FY S EP BL DM J u m l a h v v v v - 4 v v v v v 5 v v v v v 5 v v v v - 4 v v v v - 4 v v v v v 5 v v - v v 4 v v v v - 4 v v v - - 3 v - v v v 4 Agenda Rapat Meeting Agenda Kehadiran | Presence Jlh Kehadiran | Number of Presences

3. Board of Commissioners and Director Meeting

Meetings between the Board held during the year 2011 as many as seven times with agenda and attendance as follows: Laporan Tahunan PT PN V 2011 | | Annual Report PT PN V 2011 160

4. Kunjungan Lapangan Dewan Komisaris

Dewan Komisaris melakukan pengawasan dan peninjauan langsung ke lapangan untuk mengetahui situasi teknis di lapangan dan memastikan bahwa pengelolaan Perseroan berlangsung sesuai dengan RKAP yang telah ditetapkan RUPS RKAP Tahun 2011. Untuk memperluas cakupan obyek yang diawasi, dalam setiap kunjungan Dewan Komisaris dibagi dalam beberapa kelompok sesuai dengan tugas dan bidang pengawasan dari masing-masing anggota Komisaris meliputi kunjungan ke kebun, pabrik termasuk fasilitas sosial dan fasilitas umum serta melakukan pertemuan dengan petani plasma. Sepanjang tahun 2011, telah dilaksanakan kunjungan kerja Dewan Komisaris ke unit kebun dan pabrik sebanyak 6 kali, yaitu : 1. 2. 3. 4. 5. 6. Tanggal 27 Januari 2011 ke Kebun Sei Galuh Tanggal 8 April 2011 ke Kebun Sei Garo Tanggal 27 dan 28 Mei 2011 ke Kebun Tandun. Tanggal 21 sd 22 Juli ke Kebun Sei Galuh, Kebun Sei Pagar, RS Nusalima Pekanbaru dan ke Mitra Binaan PT PN V di Pekanbaru Tanggal 27 Oktober 2011 ke Kebun Sei Rokan Tanggal 17 sd 18 Nopember 2011 ke Kebun Sei Buatan Hasil kunjungan Dewan Komisaris dituangkan dalam laporan tertulis dengan cakupan laporan berupa PICA Problem Identiication and Corrective Action meliputi laporan mengenai praktek yang dilakukan saat ini beserta permasalahan yang timbul, akibat dari praktek dan permasalahan disertai dengan saranrekomendasi Dewan Komisaris untuk mengatasi permasalahan tersebut. Laporan ini selanjutnya disampaikan kepada Direksi dan jajaran terkait untuk dijadikan bahan tindaklanjut.

4. Board of Commissioners Site Visit

The Board of Commissioners carried out direct supervision and inspection to the estate to know technical condition at the ield and ensuring that corporate governance has been implemented according to Company Budget and Work Plan decided by shareholders general meeting for the year 2011. In every visit, the Commissioners divided into several group according to task and supervision aspects of every Board member consist of estate visit, mill visit including social and public facilities, also carried out dialogue with plasma farmers. During the year 2011, the Commissioners carried out 6 work visit to estate and mill units, namely : 1. 2. 3. 4. 5. 6. Visit to Sei Galuh Estate on 27 January 2011 Visit to Sei Garo Estate on 8 April 2011 Visit to Tandun Estate on 27 and 28 May 2011. Visit to Sei Galuh and Sei Pagar Estate, Nusalima Hospital and PTPN V Developed Partner in Pekanbaru on 21 and 22 July 2011 Visit to Sei Rokan Estate on 27 October 2011 Visit to Sei BUatan estate on 17 and 18 November 2011 The result of Commissioners visit stated in a written report in form of PICA Problem Identiication and Corrective Action covering implementation of practice with emerging issue, the impact of practices and problems followed by suggestion recommendation from the Board to overcome the problem. The report then delivered to the Directors and related Management Level to be followed up.